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HomeMy WebLinkAboutCity Council Committees - Operations - 04/20/1999 -7- OPERATIONS COMMITTEE April 20, 1999 COMMITTEE MEMBERS PRESENT: Leona Orr, Chair(filling in for Judy Woods), Tim Clark, Sandy Amodt STAFF PRESENT: Lori Flemm, Joe Lorenz, John Hodgson, May Miller,Brent McFall,Dena Laurent, Roger Lubovich, Jim White, Jackie Bicknell,Mike Pulliam PUBLIC PRESENT: Robin Rausch The meeting was called to order by Chair Leona Orr at 3:30PM. Approval of Minutes of April 15, 1999 Committee Member Tim Clark moved to approve the minutes of April 6, 1999. The motion was seconded by Committee Member Sandy Amodt and carried 3-0. Approval of Combined Check-Detail Vouchers Dated 4/15/99 Finance Director May Miller presented the vouchers dated 4/15/99. Brent McFall answered a question from Sandy Amodt about City cooperation with an ongoing FBI investigation concerning computer hackers. Tim Clark made the motion to approve the vouchers,which was seconded by Sandy Amodt and carried 3-0. Agreement w/Trinity Church for Parking Lot Development&Jointr]UN lit West Fenwick Park Lori Flemm, Parks Planning/Development Supervisor, told the Committee that Trinity Church had . approached the Parks Department saying that they needed 30 more parking spaces and requesting that they be allowed to construct partially on the West Fenwick Park property. The encroachment into the park would be 11 feet. In exchange, the church offered joint use for parking except on Sundays and during evening hours after 6:30PM. The church would pay for all costs. Sandy Amodt moved that the Operations Committee recommend to the Council to enter into an agreement with Trinity Reform Church allowing development of#dditional parking spaces on city property at West Fenwick Park in exchange for joint use of*sparking lot, subject to approval of plans and acceptance by the City Attorney. The motion WI seconded by Tim Clark and carried 3-0. Fireworks Display Funding Request Parks Director John Hodgson gave a brief background on the City's sch tiled 0 of July event at Lake Meridian which was created when the Balloon Classic was eliminatod.. The Lake Meridian Homeowners Association has provided a fireworks display over the lake on the 4t'for many years as part of their annual festival. The Homeowners Association and the City is seeking to enlarge the fireworks display, and the Homeowners Association is requesting the City provide matching funds. Mr. Hodgson introduced Robin Rausch,26430 136'Ave. SE,President of the Lake Meridian Community Association,who said that the LMCA has funded a fireworks display on the Fourth through membership and local area business donations. The Association ustlly generates between four and five thousand dollars and is asking for matching funds from the City plus an additional 20%. If more than$10,000 of fireworks are ordered,the pyrotechnic company wi4 co-ordinate their display with special music broadcast on the Green River Community Colloo's'FM radio station in a Operations Committee,4/20/99 2 synchronization of music with fireworks. A raft would be built to create a floating display a safe distance from the houses located on the lake. Tim Clark moved that the Operations Committee recommend to the Council to provide matching funds up to $6,000 for the fireworks display at the lake merldisn Fourth of July "Splash" Festival. The motion was seconded by Sandy Amodt and carried 3-0. Downtown Planterbox Replacement John Hodgson told the Committee that a number of the wooden half-whiskey barrel planter boxes in the downtown area are in need of immediate replacement. There was discussion with the Downtown Partnership and service clubs to come up with a plan for replacement, and it was agreed that planter boxes, garbage cans, and city benches would be replaced in a consistent color and.design. Funding is already available in the budget for downtown improvement through the Gateways program. Mr. Hodgson handed out a sales brochure supplement for Fairweather Site Furnishings &Accessories which pictured examples of product available. The proposal is for a 3-5 year replacement plan beginning immediately on those pieces in disrepair. Parks is requesting$18,000 to replace 30 planters and 10 garbage cans by this spring. Tim Clark moved that the Operations Committee recommend to the Council to allocate $18,000 for the Phase I replacement of planter boxes and garbage cans in downtown Kent. The motion was seconded by Sandy Amodt and carried 3-0. King County Basic Life Support Services Contract Amendment for#K.Xear of 1999 • Fire Chief Norm Angelo said that the City has signed a contract with King County Emergency Medical Services since 1981 to receive EMS funding. In 1998 an EMS levy was passed for a three year period beginning in 1999. The contract is amended annually for population to adjust the payment amount the City of Kent will receive. The amendment changes the amount from$330,912 in 1998 to $682,787 in 1999. Sandy Amodt moved that the Operations Committee recommend to the Council to authorize the Mayor to sign the contract amendment with King County EMS. The motion was seconded by Tim Clark and carried 3-0. Civil Attorney Position Operations Director Brent McFall said that the City Attorney's Office has been managing an extraordinary number of Public Works contracts because of tremendous gmwth in engineering and the legal side of issues, and an additional Assistant City Attorney position is needed to meet the demands. The funds for the position would come from Public Works projects. The cost for the balance of 1999 would be$48,000 of which$12,000 is a one-time expense. Tim Clark moved that the Operations Committee recommend to the Council authorization of an additional Assistant City Attorney(civil)position in the City Attorney's'Office, and that the 1999 Budget be amended in the amount of$48,000 for salary, benefits,equipment, and office renovations to be funded by transfers from Public Works projects. Sandy Amodt seconded the motion and it carried 3-0. Bid Award for Remote Access Purchase and Implementation Network Manager Joe Lorenz explained that the Remote Access purchase will provide technology to enable staff to access City networked resources from remote locations such as e-mail access to City Operations Committee,4/20/99 3 Council,mobile users, and smaller City facilities. City staff worked with consultants from the Moss Bay Group in the development of the Request for Quote. Two responses were received and Network Control was determined to be the lowest bidder with the amount of$68,935.20. This system will provide protection for the City from unauthorized access. Tim Clark moved that the Operations Committee recommend to the Council to authorize the Mayor to sign a Remote Access Purchase and Implementation agreement with Network Control Incorporated in the amount of$68,935.20, subject to City Attorney approval. The motion was seconded by Sandy Amodt and carried 3-0. The meeting was adjourned at 4:08PM. Jackie Bicknell City Council Secretary