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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 09/28/1989 0 KENT HUMAN SERVICES COMMISSIOXr,,:, September 28, 1989 3:00 PM ' ; A , Commission Members Present Planning Staff,Ir&srtent Mary Eckfeldt, Chairman Charlene Anderson Dee Moschel, Vice Chairwoman Lin Ball Sharon Atkin Mary Duty Jean Archer Jim Harris Peter Mourer Fred SatterstrQ*, John Pardo Judy Woods, Councilwoman City AdminigtXAZjQY3 Commission Members Absent Alana McIalwain Bill Carleton Oth%rs Presea; ' Dick Foslin, excused Lyle Price APPROVAL OF AUGUST 24 , 1989 MINUTES Vice Chairwoman Moschel MOVED and Commissioner Pardo SECONDED the motion to accept the minutes of the August 24, 1989 meeting ,-as printed. Motion carried. FOOD BANK EMERGENCY REQUEST Chairman Eckfeldt related he had met with the Community Service Center Board of Directors on September 7. At that meeting he ptovw ded background and information on how funding has emerged through the 'years, who/what the Commission is, how Commissioners are appointed, and how the Community Service Center arrived at their present need for emergency funding. In addition, he told the Board of Directors it would be easier to decide o' h emergency funding if the Board determined if funds were needed still and if, the full funding request was needed or only a portion. Because their request is for emergency funding, the Commission will need to define how the agency arrived at their emergency situation. The administrative account for "moo Community Service Center is $2, 235 in the red; the agency obtains ample s for food but not many people are aware of their administrative needo�., ' Service Center had solicited funding for administrative needs lain dfommunity d not receive any measurable new support from what they had already. Treasurer Isabelle Donofrio, Vice Chairman Dick Boyd„'` and Coordinator Mary Lou Becvar were present to represent the Community Service Center. Mr. Boyd stated their financial statement through August did shots a positive balance; however, Community Service Center is approaching their two heaviest months for food and clothing expenses. Receipts from churches are on budget. The agency is somewhat behind in receipts from indiVidUa.ls; however, many individuals contribute during the holiday season. The' baZaar has not taken place yet. The AARP-sponsored breakfast will not bO' heid; the Community Service Center normally receives about $1200 from "the breakfast. The shortfall in administrative income includes rental for the center and storage facility. The Community Service Center tries not to, use monies given for 4 KENT HUMAN SERVICES COMMISSION MINUTES OF MEETING OF SEPTEMBER 28, 1989 food and clothing to cover the administrative expenses. Ms. Becvar reported that during November and December, the Community*Service Center normally spends approximately $25,000 for food items. When the Center places the Thanksgiving food order, they know they will receive new donations but they don't know when they will arrive. There is a lot of food left over therefore and the Christmas order is :such smaller. School donations arrive around the 18th or 19th of December; that food is used for baskets and also goes into storage for use throughout the year. Last month the center wiped out the last of those donations. It was assumed there would be fewer families served because of the opening of the Springwood food bank but the Community Service Center still has served 150-200 families above last year. The center has served 606 families so far in September. Ms. Donofrio compared last year's income of $42,464 to $41,968 this year. She reported that monthly rental is $751 for the center and $1.50 for storage. Telephone charges are approximately $78 per month. Mr. Boyd reported that the Board of Directors has met with Chairman Eckfeldt and Commissioner Carleton and is approaching United Way regarding management training. The past two or three board meetings have had the best participation (almost 100%) since Mr. Boyd has been with the agency. Via letter and personal contact the Board of Directors is trying to enlist new church participation and is doing a , ,more comprehensive job of going to service clubs. Mr. Boyd stated the",'Soard has asked for more insurance coverage when the policy is renewed. , The Community Service Center will no longer be able to obtain coverage un4er the Service Clubs and Subsidiary Programs category; there is a special category for food banks. Insurance will cost $1500-$2000 more. In response to Chairman Eckfeldt, Mr. Boyd stated the Board had not taken any additional formal action regardingAh.e request for emergency funding; the agency is requesting $12,000. The BoAkd recognized it would not try to make major changes in the budget at this gate. If they have to take down their cash balance and put themselves in a ri6ky cash flow position, they will do it; however, they then might need help', ,at another stage. It was suggested that another service'g.roup be contacted regarding the AARP breakfast, e.g. , Rainbow Girls, Boy and,,Girl Scouts, or other service clubs. Commissioner Atkin asked Mr. Boyd to dine the emergency faced by Community Service Center. Mr. Boyd responded th*�" when the time comes to purchase the holiday supplies, the agency will have to find additional resources to carry on their basic operations or decide' ttot to provide the basket service. Nothing new has changed in the financial picture from that provided in their original request for emergency funding. , He added that the agency was at the Commission meeting this date to reaffirm the bind in which they find themselves. 2 * KENT HUMAN SERVICES COMMISSION MINUTES OF MEETING OF SEPTEMBER 28, 1989 Mby Discussion occurred on $8, 000 the Community Service Center was reimbursed from the FEMA program. Commissioner Atkin clarified for the agency that the money was reimbursement for food already purchased and the {agency could use that money for whatever was needed; at this point the' rney' did not need to be used for food only. In response to Vice Chairwoman Moschel, Ms. Becvar stated that the agency expects about a 10% increase in the number of holi.dAy" baskets provided. Estimates are 572 Thanksgiving baskets and 622 Christmas baskets for a total of 1194 baskets costing about $12 'each. Ms. Becvar added-,that last year the agency gave out names of over 50 families for Thanksgivog and 250 families for Christmas to individuals willing to donate items of their own. Ms. Becvar has not noticed a decline in donations. Commissioner Archer noted that service groups have a budget timeline and also might have available emergency funds. Chairman Eckfelftl added that should the City Council decline to fund the agency, there w1d need to be an aggressive campaign to raise money. He added that thq ppwspaper articles generated a lot of response last year. Ms. Donofriofi^irgi.ed the Community Service Center received $26,000 last December. In response to Mr. Boyd, Chairman Eckfeldt stated the Human Services Commission has made its recommendation to the City Council on 1990 funding for human services; the Council is scheduled to approve the budget in their first meeting in December. Mr. Boyd stated the Board of Directors is taking a stronger initiative in total management of the Community Service Center. He hones it will produce results in community support. Chairman Eckfeldt requested from the Community Service Center a clear position paper dealing with their present status and a financial statement through the month of September. At this point, members of the Community Service Cent ''loft the meeting. Discussion occurred on providing full funding of the ' rgency request or partial funding. Vice Chairwoman Moschel stated th according to Ms. Becvar's statements, it would ' take approximately SJ!6,600 to provide Thanksgiving and Christmas baskets. Their needs will `,'ig r1eater than last year; in addition they have the regular expenses of Net and December. Senior Planner Lin Ball read from the Community Service Center letter of February 21, 1989 in which they requested $12,000 is emergency funds for administrative expenses. Vice Chairwoman Moschel noted tat according to the Commission's guidelines, emergency funding can be provideo obly for priority 1 items. Ms. Ball added that administrative expenses ' 4 'part of providing food services, a priority 1 item. Discussion occurred on the agency's 3 KENT HUMAN SERVICES COMMISSION MINUTES OF MEETING OF SEPTEMBER 28, "989, request for funding of administrative services versus their present request and prior usage of City of Kent funds to provide holiday baskets. Commissioner Mourer stated the Commuity Service Center Board of Directors has asked United Way for training, Chairman Eckfeldt requested the newspaper to encourage the community to keep up their support of the Community service Center. He added that the agency's request for funding did not arrive . in time to be. considered with other requests. Therefore an emergency cash flow situation exists which threatens providing Thanksgiving and Christmas baskets which will cost approximately $16, 000. Vice Chairwoman Moschel MOVED and Commissioner Archer SECONDED a motion to request the Kent City Council to provide an emergency allocation of $12,000 to the Community Service Center to support the Christmas and Thanksgiving food baskets they need to provide, such funding to be spent in accordance with the criteria for priority 1. Motion passed unanimously. KING COUNTY RAPE RELIEF - INSURANCE REQjitEMETTS Ms. Ball stated she had met with City -Attorney Driscoll, who agreed with the memo written by Mike Webby. Waiving the professional liability requirement would position the City with no financAa1 protection should a claim be lodged against them. Professional liability. insurance is especially important when the City is funding an outside agency over which the City has no control or authority in the day-to-day operations. Ms. Ball added that the Human Services Commission does not have to make a decision on waiving the insurance requirement. That decision relates to a policy issue that is an administrative function of the City and responded to by City staff. Should the Commission desire to make a recommendation or take a position on the issue, it may do so via the City Administrator's office. Commissioner Atkin MOVED and Commissioner Archer SECONDED the motion to advise King County Rape Relief that the Human Services Commission has no authority to make a decision regardin4 an insurance waiver and to advise them also of the process for ,proceedinglwith their request. Motion carried. Commissioner Mourer added he had com nicated with Mary Ellen Stone of Rape Relief regarding United Way's insu * mcse policy; 15,000 health and human service agencies are involved in an Umbresilla policy. Chairman Eckfeldt asked that Commissioner Mourer provide that, information also to Dick Boyd of the Food Bank. HUMAN SERVICES MONTHZCHAMBER SOCIAL LX0 2 -7 Lin Ball distributed a draft flyer to- be sent with the Chamber newsletter. Commissioners suggested some amendmer�tp to the draft and indicated they, would like the flyer done in a light blue color. Commissioners organized into the 4 y KENT HUMAN SERVICES COMMISSION � j , MINUTES OF MEETING OF SEPTEMBER 28, 1989 ,, following subgroups: Archer & Moschel - food; Eckg®l.dt - tablecloth, centerpiece, punch bowl, coffee pot; Atkin - work with ,staff on Commission display; Pardo - display tables; Mourer - cleanup. INFORMATION PACKET FOR NEW CITIEE FEDERAL W AY MD SIAZW Staff distributed samples of informational packets to be use for the Chamber P P d social and new cities. For the Chamber social the pa9kpt would include a one-page flyer from each agency and a one-page general: synoppis of the Human Services Commission. Discussion occurred and Commissiop members decided on three revised samples to bring to the October meeting. , ,, NOVEMBER 7, BUDGET HEARING Agency representatives and Commissioners will be present at the meeting for introduction. The City Council will have in their packets an informational letter from each agency; the agencies will not be , giving a public presentation. REVIEW 6-MONTH NARRATIVE/2ND OUARTAR STATI,4gTICAL RER=§ This item was deferred to the next meeting. SPECIAL GUESTS/PRESENTATION - DRUG ADDICTED BABIES Alana McIalwain stated the Mayor has met with Barbara 'Dr"nen and would like the Human Services Commission to give consideration to,, i�r request. Barbara Drennen and Barbara Richards stated they work w, 'j, newborns who are drug addicted. Eight of ten babies at University Hospj,,�aj are born drug addicted, one of ten at Valley Medical. There are no trii, ed facilities and few foster parents to care for the special needs of these babies. Ms. Drennen and Ms. Richards were approached by local hospilpk s, to do something on a larger scale than what they had been doing. The chA,14ron are difficult children to care for; needs are different from normal boles. The women are searching for a facility to enable them � provide care for thirty infants. They are asking for community help. ' *6ally the babies still should be in hospitals. Hospitals are not able t6 fund their care, foster parents are not adequately trained, and these bo**s are dying. The babies have respiratory problems, apnea, and require ,pare that is often the reverse of normal care as far as touch. Eighty perch of the babies are abandoned. It is expected the facility will keep the babies from 3-5 ,, ponths and there will be a social worker on staff. It takes 5 months ZQrthe babies to go through withdrawals; then physical therapy is required. Foster parents are 5 KENT HUMAN SERVICES COMMISSION MINUTES OF MEETING OF SEPTEMBER 28, 1989 not able or willing to provide this 'bare. At two or three years old the child becomes hyper and can't control lts emotions. This hyperactivity turns to anger as the child gets older. The facility will serve the low income although there is a higher incidence of drug addiction in the middle and higher income levels. These with hi4h4w incomes can hide the addiction much easier. The facility will be similar to a home. After the baby is picked up from the bospital it is often on a heart monitor and oxygen. The facility will connect td a medical facility. There will be a medical director and RN on staff and they would like to have LPN Is on staff as well. They are looking at nurses 4ides. It is hoped the facility is not viewed as a group home or orphanage bolt rather. as a treatment care center. At three to fide months the babies are well enough to go to foster care, with help from neurologists and psychologiisits. It is costing the state more for hospital care than it will for the 4*ice center. In order to obtain state funding, the facility will have to b44vailable to the whole state, not just Kent residents. It is estimated that in 1990 statewide there will be born 600 drug addicted babies. The Moschel Clinic is vacant and is a possible facility. The facility will need a sprinkler system. A life support system in the building would cost approximately $5,000 and might be adequate. Rent would be $5,000 per month. Ms. Dre 6h and Ms. Richards have applied for grants, both state and federal, and have approached Boeing and other organizations for funding. 'Funding mom Renton looks favorable. The state definitely will provide medical coupons. Funding from the Omnibus Drug bill is'-Uncertain because it was set up to fund treatment of both mother and child ether. Ms. Drennen and Ms. Richards will meet with the Governor regarding this. They are working with the University of Washington which has a! number of doctors who would like to collect data on these infants. It is hoped the facility can open in January. Help is needed for the sprinkler stem and six months rent. After six months other grant money will come i1i. . After the project is running, the major source of money will be from DSS. Councilwoman Woods suggested the women contact the Soroptomists and other service clubs. Commissioner Atkin stated after January 1990 the South King County Multi-service Center will hov*''ava i 1 able single-occupancy units for women who have been through treatment.° Perhaps something could be worked out in this regard to enable funding thro*h the Omnibus Drug bill. Commissioner Eckfeldt stated there will be some unoa*amitted General Fund dollars available in 1990 but the Commission needs to Clore the release of such funds. HUMAN .SERVICES ROUNDTABLE The Roundtable will provide to City Cc4incils for discussion a proposed multi million dollar revenue funding recoondation to support the Roundtable's Action Agenda. This issue will be cohsidered by the Roundtable in November. S 0 RI J KENT HUMAN SERVICES COMMISSION MINUTES OF MEETING OF SEPTEMBER 2$,0 1989a ,� Judy Clegg of the Roundtable staff will give a presepttation to the City Council regarding this matter. The Commission asked to ,have this brought to their next meeting. SOUTH KING COUNCIL OF HUMAN SERVICES At their first meeting last Tuesday, the South King>, Council heard a presentation on the state's new mental health system. There were lots of questions and concerns. It was noted that no funding was geared toward adolescents and youth. Lynne Davison, who gave the presentation, is looking for anyone interested in serving on subcommittees related to children and youth. 1990 BLOCK GRANT PROGRAM Lin Ball reported the Block Grant program was approved by the City Council as recommended by the Human Services Commission. ADDED ITEM - SENIOR BOND ISSUE Commissioner Atkin requested endorsements of the bond iisue, as individuals and not representing the Commission. ADJOURNMENT The meeting adjourned at approximately 5:25 PM. Respectfully subi6itt*d, Jame P. Harris, Secretary 7