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HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 01/29/1987 CIVIL iSERVICE COMMISSION, MEETING MINUTES, JANUARY 29, 1987 The regular meeting was called to order by Chairman T. Richard, Ried at 8 a.m. In attendance: Commissioners Michele G. Hinz and Joseph A. Street, City Attorney Driscoll, Chief Angelo, Chief Frederiksen, Battalion Chief Fronsdahi, and Captain Byerly. Mr. Street moved to approve the minutes of the December 18, 1986 Meeting. Ms. Hinz seconded and the motion carried. Chairman welcomed our new City Attorney, Sandra Driscoll, and thanked her for her attendance. Chief Angelo reported that he is meeting with the lieutenant candidates later this morning after the Commission's approval of the certified eligibility list and he will make appointments. Chief Frederiksen reported there are two names, Michael A. koasPan and Sheryl L. Dale, to be removed from the police officer eligibility list and requested an executive session at the end of the meeting to giime ;more details. Chairman recollected that the removal of names can be done by the Secretary, with no action necessary by the Commission, but fe !executive session the Commission will be interested in the reason for r ova 1. In addition, Chief Frederiksen reported preparing for the w, ,tten examination for the position of sergeant which is scheduled for February+ P, 1987. The exam is from IPMA and is the first step of the testing process. ' The top seven candidates from the written exam will proceed to the assees"t center approximately two weeks after the written test. Chief Frederiksen also reported that there will also be an ,�Xam for the position of lieutenant within a six month period following 'the sergeant examination. Based on Civil Service rules, those not placed on the sergeant eligibility list will not be eligible to take the lieutenant examination which, he said, is causing some concern among some members of the department. He said the department is aware of the concern, they have reviewed the Commission rules and feel they are opting the testing appropriately and properly according to the rules. Chief Frederiksen requested approval of the sergeant and lieutenant examinations. Mr. Street moved, Ms. Hinz seconded, to give approval to hold the exams. Motion carried. Secretary reported the following names have been removed from the police officer eligibility list: Gregory A. Mills, who withdrew from the oral board. The following names were removed for failing the oral board: Durward K. Hulbert, Timothy J. Malkow, and David A. Everson. Ms. Hinz moved to approve the Fire Lieutenant eligibility list as follows: R. Kevin Kearns Daniel L. Hertl ein Robert J. Schneider Patrick W. Dale Terry J. McCartin John G. Robinson John T. King Bruce A. Verhei ro Mr. Street seconded and the motion carried. rf ' Secretary reported that the revisions t6 Rule VII, Section 3, paragraph 4(deleted) ; Section 4, paragraph 4 (del- 'ted) ; Section 5, paragraph 3 (deleted); and Rule VIII, Section 5, paragraph 3 (deleted) ; Section 6, paragraph 3 (deleted) ; Section 7, par*, raph 3 (deleted) ; Section 8, paragraph 3 (deleted); are now effectlVe. The memo dated December 19, 1986 from ' ief Frederiksen and the letter of December 19, 1986 from Robert W. Renwic'k, notifying of Mr. Renwick's resignation effective December 19, 1986.were read. Mr. Street moved, Ms. Hinz seconded, to accept the memo from Chie�'`Frederiksen and the letter from Mr. Renwick into the records. Motion carrie' d. - 2 - The memo, dated December; 19, 1986,, From Chief Angelo informl ,,'`� .f,, the promotion of Larry Webb to the position of Battalion Chief.' *dive January 1, 1987, was read. Ms. Hinz moved, Mr. Street secon4e4, to accept the memo into the record and the motion carried. The letter of January 5, 1987 from Tom W. Smith, Secretary of the JATC, granting approval of the JATC for Raymond Shjerven II to take the exam for Firefighter First Class was read. Also read was a letter from Ray Shjerven requesting permission to take the test one year early which was documented with a letter from his previous employer, Pan Am World Services, Inc., where he was employed as a firefighter from February 22, 1983 through August 14, 1984. A certificate from Bates Vocational-Technical School showing completion of 1254 hours was also submitted. When questioned by Chairman„ Chief Angelo stated he concurred with the JATC approval. Mr. Street moved, fps. Hinz seconded, to approve the request. Motion carried. The letter of January 27, 1987 from William H. Mitchell was read, inquiring as to the passing grade on the written exam for sergeant. He stated that with only the top seven candidates going on to the assessment center, and noting the Commission rule that prohibits taking of a promotional exam for a position of equal or higher rank after failing such an exam, it will havie an impact on those who are applying to take both the sergeant and lieutenant tests. He deemed it would be fairer to administer the lieutenant exam prior to the sergeant exam. Chief Frederiksen explained that the testing follows the Civil Services rules. The written test is a screening mechanism in the sergeant exam for the assessment center and his choice is to have the top seven, Including all ties for number seven, to test in the assessment center. According to Civil Service rules, he said after the eligibility list has been established from the assessment center, the seven candidates then are rank ordered on the eligibility list. The rest of the candidates who have not made the eligibility list are considered to have failed the examination. At that point, they become ineligible to compete for six months for sergeant or higher position in the department. His feeling is that if someone is not qualified - 3 - for one of the top candidates for sergeant, he should note considered for the position of lieuten or a higher position. He said he did send out a memo immedialy following the Secretary's announcement, pointing out exactly what would be required for eligibility to take the lieutenant exam. Chairman referring to Mr. Mitchell's wanting to know the passing grade, stated that, in effect, taking the top seven will determine the passing grade. City Attorney Driscoll referred to Rule IX, Section 2, "In all examinations, the Commission shall be the judge of the needs of the classified service and shall set the qualifications for passing in advance of the date of the examination." So, the Commission can accept the recommendations of the Chief and the top seven scores will set the passing score. In response to Mr. Street's question, Chief Frederiksen stated he noted in the memo to the candidates, the candidates do have the option of passing up the sergeant exam and taking the lieutenant exam instead. Chief also noted that if the lieutenant exam was given prior to the sergeant exam as suggested in the letter, some type of screening mechanism for over 22 people would have to be given for the lieutenant exam and would expand the process significantly. Mr. Street moved to have the City Attorney draft a letter for the Secretary to refer Mr. Mitchell to the Chief's memorandum. Ms. Hinz seconded and motion carried. Because Chairman will be unavailable the week of the third Thursday in February, the next meeting was tentati.vily scheduled for February 26, but Secretary is to schedule a definite date.* (*February 24) At 8:30 the meeting went into executive session to discuss the reason for deletion of names from the police officer eligibility list. Meeting reconvened at 8:50 a.m. Mr. Street moved to adjourn, Ms. Hinz seconded, and meeting adjourned at 8:51 a.m. 'A6 spectfully submitted, da 7 g x� ""Amy E. Kato Secretary and Chief Examiner Approved: T. Richard Ried Chairman 0212V-01V - 4 _ -