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HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 11/25/1985 DEC 6 1985 OV I L SERVICE COMMISSION MEETING MINUTE$';,.,� CITY November 25, 1985 ' CITY F KENT CLERK The regular meeting was called to order by Chairman T. Richard Ried at 8:00 a.m. In attendance: Mr. Ried, Commissioners Michelo 'G.' Hinz and Joseph A. Street. Also present: City Attorney DiJulio, Assistant City Administrator Webby, Fire Chief Angelo, and Acting Police Chief Byerly. Mr. Street moved, Ms. Hinz seconded, to approve the minutes of the October 10, 1985 meeting as submitted. Motion carried. Mr. Webby reported that he was unable to bring the rest of i:he material relating to the Police Chief recruitment process as he hadA nte'nded. Due to the snow, the consultant from the executive search firm, Waldron and Company, was unable to bring it to him as planned. He reported that the firm has begun to recruit, placing ads in newspapers in cities in eight western states, in professional journals, and has developed a recruitment letter to be sent to over 400 police agencies throughout the western states. Tear sheets from these ads will be made available to the Commission. Recruitment will be based on the minimum standards which the Commission specified, i0cluding performing the duties of a police officer and educational and experience requirements. He said there has been very good response from the newspater. ads. Mr. Webby also stated that the consultant is developing the profile far the position of Police Chief based on input from staff, business community, City Council , and Police command staff as well as input and meetings with the ;Police Union. He said the profile will be used by the consultant as a standaO4 to measure and select the top candidates for the final selection process.which would be the oral board. It will be handled the same as when the Fire Chief was recruited in 1981 . The profile will also be available to the Commission prior to the next meeting for its review and approval . He said the consultant is also developing a scoring device to score the resume and ask gge�tions requiring written responses to be scored for management characteris' f;s and compatibility of the applicant for the position. He said the alternatives are: I ) the use of profile and resume and the consul tant',recommending the final list, or 2) that we can include (1 ) and a question4fre scoring device. The final candidates will appear before an oral board consisting of someone from the City Council , Police professional , and other key staff members. The consultant would coordinate that activity, and the cand ajios would be interviewed with a structured questionnaire, and response$ Would be recorded. From that, the candidates would be ranked. All the candfde$es would be interviewed by a psychologist who would have the profiles. aad ;background information. The psychologist would also prepare a writtennr6commendation regarding each candidate. Mr. Street suggested includinj,,ohe ;or two citizens not connected with the City to be included on the oral bgprd. When asked by the Chairman for his recommendation, Mr. 'Woft responded that the City has been very successful with using the profile and the consultant's recommendations. Mr. Street questioned the Chairman, since he was the only ane of the Commission from the previous time, if he was satisfied with the process used for the Fire Chief selection. Mr. Ried responded that h hought it was a • a rS fair way to go. Mr. Street moved to direct the Assistant City Administrator to proceed as before and have the profile available prior to the meeting. Ms. Hinz seconded. Ms. Hinz questioned the City Attorney if more involvement by the Commission would better the scoring device. The City ;Attorney responded that that was one of the alternatives that was outlined try Mr. Webby and one of the issues to be focused. He said there has to be an objective method which results in the final candidates, and this Commission has to be satisfied with the method to be employed in this objective and to be satisfied with the standards to reduce the number of candidates to a workable level . The Commission will be asked to approve it at the next meeting. With no further discussion, motion carried. Chief Angelo reported that he received a letter, a copy which will be forwarded to the secretary, from a former firefighter, Andy Speier, who left to work for the New York City Fire Department. He is asking to be reinstated under Rule XVI, Section 4, based on the fact there will be a vacancy. Chief Angelo said he is proposing a psychological examination to be done and then he will return to the Commission with a recommendation. He stated he is also asking other supervisors for their written recommendation before making his recommendation. Mr. DiJulio clarified that reinstatement requires approval of the Chief and consent of the Commissiop, and if the Chief does not give approval , the alternative is the Commission can place him on the eligible list. He also explained that reinstatement carries no seniority privileges. Ms. Hinz moved to authorize the psychological and medical exam for Mr. Speier. Mr. Street seconded. Motion carried. The secretary reported that the firefighter exam was held on November 14 and 15 with 418 out of 561 applicants taking the exam. The physical agility exam is scheduled for December 2 and 3 for the top 100 which will actually be 103. The copy of a letter of November 6, 1986 to Chief Angelo from Ed Barnes; copy of Chief Angelo's response of November 14, 1985; Chief Angelo's memo to the Commission, dated November 15, 1985; and a sample 'copy of a pre-employment agreement were the next items on the agenda. Mr. Street moved, Ms. Hinz seconded, to accept the correspondence into the record. The Chairman clarified for Chief Angelo that the pre-employment agreement has been a department policy and not a part of the Commission rules. The Chairman suggested the City Attorney have the agreement for the Fire Department in final form, and he would also ask the City Attorney at that time if it should be a department policy, as the police Agreement is, or be made a part of the rules. Mr. Street requested more details regarding the contents in Barnes' letter. Chief Angelo agreed to the request. Acting Chief Byerly reported that Allan Emerson has been reinstated as of November 15, 1985 and doing well . The City Attorney referred to the last meeting regarding Dennis Byerly's appointment as Acting Chief of Police, when he gave his interpretation of the rule regarding temporary appointment. `He said the appropriate application is "provisional " appointment. Copies of a proposed amendment to Rule XII, Section 4, were distributed to accommodate cases such as provisional appointments caused by vacancies due to disability as in Byerly's case. Attorney DiJulio drafted a new section, Section IV, which reads as follows: I1 Section 4. "PROVISIONAL APPOINTMENT:" 4T oisional appo n nt may-Fe—made only in ;t a a4sence of lists appropriate for the position to be filled. In such case, rtht' 'Chief of the department may select a person meeting the minimum prerequi.l;tties for the class to which the position is allocated for nomination to,the secretary and chief examiner. If the position to be filled is that of Chief, the Mayor shall appoint the person, sub ect to the secretar and chie examiner s confirmation that the a pointee meets the minimum prerequi the position of Chief. The secretary and chief examiner s a ry ew, or may use any other method to determine whether or not the nominee possesses tFie necessary experience, training and other prerequisites for the position. As soon as possible, the secretary and chief examiner shall antnce and conduct the examination and shall certify a name for regular appointment in the usual manner. 4.2 No provisional appointment shall be continued longer than six (6) months and no person appointed provisionally shall be again appointed in the same year unless (he) qualified by competition examination and is appointed in the regular manner. No time spent as a provisional appointee shall be credited to the probationary period. 4.3 Nothwithstanding the provisions of Section, 4 2,,, above, and in recognition o fT rob ems create isaRli' -T ave aria retirement pursuant to Chapter 41 .26 R W the Commission ma extend a provisional appointment beyond six months upon application o the appois ng aut orit . Such an extension may be granted when a osition is vacant as a 'resu t of a disability eave or retirement or for such other reason as a ommission fin s to preclude a timely, ana regular appointment. Ms. Hinz moved, Mr. Street seconded, to approve the amendment proposed by the City Attorney. Acting Chief Byerly referred to the word "he" in the third line of Section 4.2. Motion carried with the deletion of "he" cis indicated. The memos to Officer Douglas Glaze, dated November 15, 1985, and to Officer Joseph Gagner, dated November 18, 1985, from Acting Chief 8yerly informing them of their completion of their respective probationary periods were read. Mr. Street moved, Ms. Hinz seconded, to accept the correspondence into the record. Motion carried. The next meeting is scheduled for Thursday, December 19, 1985, at 8:00 a.m. in the Council Chambers. With no further business, Mr. Street moved, Ms. Hinz seconded,, to adjourn the meeting. Motion carried. Meeting adjourned at 8:50 a.m. Respectfully submitted„ Amy E. Kato Secretary and Chief ,Examiner Approved: T. Richard R ed, Chairman 93V-IV r`'