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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 06/02/1993 0 PUBLIC WORKS COAD4. TEE JUNE 21 1993 PRESENT: JIM BENNETT GARY GILL JIM WHITE ED WHITE PAUL MANN TIM HEYDON TONY McCARTHY ALANA McILAWAIN DON WICKSTROM JEAN PARIETTI TOM BRUBAKER JACK BALL MAY MILLER CHARLIE KIEFER JACK BALL ELSY RUST 108th & 240th Traffic Signal Wickstrom said that since 1989 there have been eight accidents at the intersection of 108th & 240th and we are recommending installing a traffic signal which would cost approximately $140, 000. Wickstrom said that we are proposing to fund the project partly from an LID using the participation covenants obtained w during the development of the adjacent properties. Additionally he noted that there is some City money remaining in the signal project at 104th & 260th for which Target is now putting in at their own cost. It is proposed that money would be transferred to this project fund. Wickstrom stated that as far as timing, it takes about a year to install a signal because of the time needed to design, acquire right of way, and bid the job. Then the contractor needs to order the parts and there is approximately a three to six month lead time on those parts. Wickstrom said that the electronic parts and poles are not "shelf" items. Wickstrom said that staff has looked at temporarily using wood poles but the problem is there is still a six month waiting period because we do not have a controller. Jim White asked if we are under Federal or State regulations on these signals., Wickstrom stated that we comply with state requirements because of lawsuits. Bennett asked if any other city has any stock paste- we could use. Ed White stated that because of liability issues, other, cities are very reluctant to loan expensive equipment such as the controllers. Bennett stated n that he feels the word "liability" seems to delay the progress of what we want to do and somewhere along the line we need to get our priorities straight. Bennett said that in this particular case it is quite evident that safety is the primary factor. Bennett noted that another consideration he has is the synchronization of this signal with the signals at 116th & 240th and 104th & 240th. Jim White asked for a motion to approve the signal installation and then move on to what we can do in the interim. 1 Committee unanimously agreed to recommend installation of the traffic signal at 108th Ave SE & SE 240th St. and recommended that staff be directed to proceed with the project, establish a budget therefore including transferring the $63, 000 (balance) from the 104th Ave/260th St. signal project fund to this project fund and to pursue the formation of the LID. After the motion was made, Jim White asked what we could do until the signal is installed. Ed White said that from a practical standpoint, the only thing we can do is signage. Committee unanimously recommended that signage be installed during the interim time of waiting for the installation of the traffic signal. Ed White said that it would be a couple of weeks before the signage is installed. School District Sewer Line Charlie Kiefer said that he received a letter from the School District stating that a sewer line will be going down the private road in front of the Kiefer residence. Kiefer asked if he will be assessed for this sewer line and also, if he is ever annexed into the City, will he be required to connect to the sewer line. Wickstrom stated that the County Health Dept can require Kiefer to connect to the sewer if his septic system fails or, if the property is within 300 feet of the sewer line, the Health Dept. can require a sewer extension and connection. Wickstrom stated that the City has the same authority if the property were in the City limits. Wickstrom further stated that the School District will probably ask for a latecomers charge. The boundaries for these charges will not be determined until the City receives plans from the School District at which time we will see who would benefit from it. We would then distribute the actual cost similar to an LID assessment. Wickstrom said that it is all premature until we get the sewer plan. Wickstrom said that Charlie would be required to pay upon connecting to that sewer. In response to Kiefer's request for a written rule, Wickstrom said that, state law allows latecomer charges and that is primarily the rule. Based on an engineering analysis, the City determines what properties would be benefitted. Wickstrom said that the City, -under the law, could notify a property owner that the sewer is available and once that is done, the property owner could be billed monthly for a sewer service charge whether the owner connects or not. Wickstrom noted that we do so in the case of a sewer LID project, but not for developers extensions and we would probably not do so here. 2 •.v.� i�M , y Municipal Annexation of 2 .56 Acres - 98th Ave & S. 231st St. Wickstrom said that this property is owned by the City in conjunction with developing Upper Garrison Creek Detention facility and lies adjacent to the City limits in the area of Valley Communication, north of James St. Wickstrom said this property lies outside the city limits and we want to annex it, for municipal purposes to speed up the permit process. Committee unanimously agreed to recommend annexation of the 2 . 56 acres at 98th Ave & S. 231st. Street, upon completion of the SEPA process and with the assumption that a DNS would be issued. Barrier at James St & 94th Ave S. Jim White stated that per Wickstrom's memorandum advising that staff received a detailed presentation from the barrier company representative, he has no problem with the installation of the Dragnet Vehicle Arresting System, as requested. Committee unanimously recommended installation of the Dragnet Vehicle Arresting System at James St & 94th St. 212th St. /SR 167 Wells & Treatment Facility Wickstrom stated that this is our new wells and treatment facility and the project is anticipated to overrun its budget by approximately $300, 000. Wickstrom said this is a $5,400, 000 project; we went into it with only a 4% contingency when we started the project and up to this last couple of months we thought we would be within budget, but we are finding that there are three primary problems contributing to the overrun. First, we had to redevelop the wells; we developed them back in the early 180s. They were ready to go into operation but when the contractor installed the pumps and motors we started pumping a lot of sand and we had to pull the pumps and motors out and redevelop the wells. This involved a lot of down-time on the contract which meant more engineering time, plus more contractor work. Wickstrom stated that another reason is that the contractor has been very slow in completing this job; spending over a year since it was originally scheduled for completion. This has resulted in more engineering expense per overseeing the work. The third issue is that we are in litigation with the contractor. Wickstrom said that this could be a result of some financial problems that he is experiencing; we have received several Change Orders in the last couple of months and he has brought his lawyers into the project. As a result, we had to hire an outside lawyer which involves more money than we anticipated. Wickstrom said we have outside engineers on this job and now an outside attorney. He noted we need to keep them aboard to insure that what we end up with is a good product and not spend more than we have to. Wickstrom stated that the next move is up to the contractor as to whether he wants to pursue litigation. We do 3 have punchlist items that the contractor is completing but we have , had to use our attorney to get him to respond to get the plant in operation. Wickstrom stated that these dollar amounts do not indicate what the contractor is willing to settle for. Bennett said that he is uncomfortable with this. Wickstrom said that if we don't get into litigation, then this is probably what it would cost us were we to settle on equitable terms. In litigation, we would have expert witnesses and our attorney would have to go thru all the documents to bring himself up to speed on all the issues. Bennett again said he is uncomfortable with this because we have the $300, 000 there. Bennett noted that from a citizens point of view it might be better served to reduce the water rates or allocate the money back to the citizens. Wickstrom explained that this money would cover some of the expenses that are yet to be incurred and we still have one well left to develop and we are looking at hiring another contractor to finish developing that well. This would cover those expenses, plus some money for contingency funds. Wickstrom explained that this would really just cover the ongoing costs until the contractor decides whether he is going to push full litigation. Brubaker stated that this is 'a very sophisticated and complicated project; we had a real problem with the sand in these wells and the biggest problem with the sand is that it was not a fault of the contractor. That gave the contractor a right to make a claim that every delay and every problem he had was due to the sand. Brubaker stated that he feels we will be sued and end up paying additional money. In response to Jim White's question, Wickstrom stated that the original contract for this project was $3.4 million. The $5 million is the total project cost which includes the engineering and prior development costs of the system. After further discussion, Wickstrom stated that we are trying to close this job and protect our investment. Committee voted 2-1 to authorize the transfer to $300,400. 00 from the Uncumbered Water Funds to the 212th/SR167 Water Supply and Treatment Facility Project Budget (W48) . Interlocal Agreement - Flood Control Plan Wickstrom stated that one year ago we executed an agreement with Auburn and King County to develop a Flood Control Plan for the Auburn Mill Creek Basin. This agreement expires the end of this month and there is anticipated work yet to be done. This agreement is an addendum to the original agreement, essentially extending it for 18 months, and includes work associated with the 194 work plan. The cost to complete the existing work plus the 194 work program is approximately $140,000. All the money is presently available within that particular project fund which means there is no budget change. Wickstrom explained that ,the interest here is that we need 4 a to control the basin because that will affect the levee heights downstream. Committee unanimously recommended authorization for the Mayor to sign the tri-party interlocal agreement upon incorporating any minor revisions thereto. Traffic Signal Remodel @ 100th Ave & SE 240th St. Accept as Complete Wickstrom explained that this project is the completion of a contract for improvement of 100th Ave & 240th signal which added a pedestrian signal on the north side of 100th Ave. The project is complete and we are asking for acceptance. Paul Mann questioned whether the problem with accidents occurring in front of the Nazarene Church still exists. Ed White was not aware of any. Bennett stated that he was told that the church has their grading permit to take access off to Alvord St which will eventually alleviate the problem at the church. Committee unanimously agreed to accept as complete the Traffic Signal Remodel project @ 100th Ave & SE 240th St. Water System Improvements - Phase II Accept as Complete Wickstrom said this project was started a number of years ago to make sure all of our facilities within the water system were up and operating to their maximum capacity. This project is complete and we are asking for acceptance of the contract. Committee unanimously agreed to accept as complete the Water System Improvements - Phase II contract. Tractors/Mower Units - Bid Wickstrom stated that these are bids for tractors for the Golf Course. Tim Heydon explained that originally the Golf Course had ordered mower units (self-contained units) and those did not hold together as expected. Heydon said as a result, we are replacing those early with tractors that pull units behind which are not hydraulically driven but are shaft driven, which is a much simpler system. Heydon explained that with this sort of arrangement, the tractors are expected to last longer than the units that hang behind. Heydon stated that the model of tractor requested has a long waiting time and so we are asking for one of the models that is slightly larger which is in stock and the other one we would order at long term. Committee unanimously recommended acceptance of the bid from Coastline Ford Tractor for two tractors; one with immediate delivery as well as ordering the additional one. 5 Committee unanimously recommended acceptance of the bid from Superior Turf Equipment for two mower units. Bill of Sale: Village on James St - Phase I Bill of Sale: Midway Crossings Committee unanimously recommended acceptance of the Bill of Sale for Village On James St - Phase I and acceptance of the Bill of Sale for Midway Crossing. Canterbury Faire Ordinance and: International Balloon Classic Ordinance Brubaker stated that these are both standard street closure ordinances. Committee unanimously recommended approving street closure ordinances for Canterbury Faire and the International Balloon Classic. Meeting adjourned 7: 00 p.m. r 6