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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 04/07/1993 r PUBLIC WORKS COMMITTEE APRIL 7, 1993 PRESENT: JIM BENNETT ED WHITE PAUL MANN JACK SPENCER DON WICKSTROM LINDA JOHNSON TOM BRUBAKER MR & MRS RUST GARY GILL KEN TETERINGTON JACK WAGNER COUNCILMAN JIM WHITE - ABSENT Kent Covenant Church Mann stated that he felt this issue has not yet been resolved. Wickstrom stated that the issue is not with us; the issue is that King County will not allow the Church to put a private sewer line on the County's public right-of-way. Wickstrom stated that the Church's LID did not materialize, and the City allowed them to go with an on-site private side sewer type lift station. Wickstrom said that in order to connect to our system, they would have to run the force main in King County right of way. King County has a policy which will not allow them to run a private force main within their right of way. Wickstrom also stated that we do not take over operation and maintenance of a private side sewer (force main) . After further discussion it was determined that a King County road permit is required to be signed off by the City. Bennett suggested to Jack Wagner that the Church representatives go back to the County and clear up this issue. Gill stated that if they get a response from the County and if they need to make application for a right of way permit, Wagner should than contact the City to sign the permit. Downtown Kent Plant & Garden Show Linda Johnson, of the Downtown Partnership, has requested permission, by ordinance, to sponsor a Plant & Garden Show from 7: 00 P.M. June 11th to 11:00 P.M. June 13th. Johnson requested that certain streets be closed during this event. Johnson asked the Committee for action on this item so that it can be brought forward to Council on April 20th. Committee unanimously recommended approval. 1 v is. Street Cleaning Wickstrom stated that staff talked with our street sweeping contractor and at no cost to us, he is willing to sweep the downtown area between 4: 00 - 6: 00 on Mondays and the other two days, would be his normal time of sweeping. Wickstrom stated this will not cost us any extra money and he can work with the crews he has. Sale of Surplus Equipment Wickstrom stated that we have a list of equipment approved in the 193 budget as a cost saving measure to declare as surplus. Wickstrom requested that these items be declared surplus so they can go to the State auction. Committee unanimously recommended approval. Cable T.V. Franchise Brubaker circulated copies of the draft Master Cable T.V. Ordinance and the draft TCI Franchise Ordinance, as well as a Bulletin from the cable consultant regarding the impact of the recent Federal regulations. Brubaker requested approval of the Ordinance for first reading and public hearing at the next Council meeting on April 20th. Brubaker noted that there will be some technical amendments. Brubaker stated that what we have now under our current contract is a 5% franchise fee; 36 channels and one public access channel; one government channel and two education channels. Under the new contract we will have a 5% franchise based on expanded definition of gross receipts which increase the City's income approximately $100,000 per year. TCI will pay the City its actual cost to negotiate this franchise; the new franchise sets specific customer service and customer response time requirements; it gives the City specific authority to set rates if the law allows; it provides for senior and disabled citizens; low income discounts; it requires that cable be available to everyone in the City except under certain extraordinary circumstances; it provides parental control devices; it provides the City the ability to periodically re-evaluate TCI's system and performance; it will provide us with one government access channel fully dedicated to the City of Kent immediately; it will include camera wiring and production facilities for the City's chambers; it will provide an internal network system for the Fire Department and within 48 months or upon TCI's construction of a fibre optic network in the City of Kent, whichever occurs first, we will have unlimited channel capacity; the internal network system will become a two-way system for fire and will be available for police and for the Kent School system. Brubaker stated that the franchise term is 15 years. Brubaker requested Committee's approval to go forward with this item to Council on April 20th for a first reading and public 2 hearing, with Council adoption on May 4th. Committee unanimously recommended Council approval for the public hearing and first reading of the Cable T.V. Franchise for April 20th. Brubaker requested an Executive Session immediately following the meeting. Parking Policy Review Wickstrom stated that this agreement is associated with the City's parking requirements in relationship to the objectives of the Commute Trip Reduction law. Under the agreement, the City will receive $20, 000 (grant) for this effort. Although the Mayor has already signed this, as a procedural matter we need Council authorization for same establishing the budget. Committee unanimously recommended approval. 196th/200th St Corridor Interagency Agreement Wickstrom stated that this is a draft agreement between the City and County for the 196th/200th street project. The County is paying their share and every year the County budgets for the improvement and every year they are required to enter into a new agreement to do so. Wickstrom stated that this gives us $2, 080, 000 to spend for the project. Wickstrom said that the reason this agreement is in draft form, is that dollar figure may increase. Committee unanimously recommended Council authorization for the Mayor to sign this agreement. Van Doren Way Vacation (64th Ave to S. 228th St) Wickstrom stated there is a proposed development within the plat of Van Doren's Landing which may need to vacate Van Doren Way. This is a major potential development that the builder would need to occupy in July and in order to do so we want to give the developer tentative approval now, so that between now -and April 20th, if the developer comes in with his formal vacation request, we can then process it at the April 20th Council meeting. Committee unanimously recommended approval. Miscellaneous Watermain Rebuilds Wickstrom explained there was only enough time to check the three low bids prior to putting the Committee's packets together. However, after checking the remaining bids the original fourth bidder, Briggs Construction, ended up being the low bidder with a 3 Y Z bid of $281,200.99 and we are proposing to award them this bid. In response to Bennett, Wickstrom explained that Briggs had made an error in his bid which in turn made him low bidder. Wickstrom stated that we cannot deny awarding Briggs the job. Wickstrom said that in the bid proposal, there were several different schedules in which we had noted_ that the lowest price in any one schedule will govern throughout the schedule; Briggs had different prices for the same item in various schedules. Since we had specifically stated that we will take the lowest and correct his bid to that, we do not have a choice but to award this project to Briggs. Committee unanimously recommended awarding to Briggs contingent upon references received. Hazardous Materials Building Wickstrom explained that the low bidder on this project was not responsive for the following reasons: A) Did not provide a copy of letter indicating that bidder is FM (facilities material) approved, as required by specification description, Basic Structure, B) Did not provide printed literature as published by the factory to Bid Form, which describes and sets out equipment proposed to be furnished as required by bid requirements, and, C) Did not provide three references within 100 miles of the City of Kent where bidders product may be inspected as required by Specification Description, General. As such, we are recommending that his bid be rejected as non-responsive and that the award be to the second low bidder, Safety Storage Company. Committee unanimously recommended awarding to Safety Storage Company. Bike Trail Extension - Earthworks Park Wickstrom stated that staff has prepared two estimates; one for a bike trail up the Mill Creek Canyon and one for Canyon Drive in conjunction with sidewalk improvements. The estimate in the canyon is approximately $3 million and the estimate up Canyon Drive is approximately $800, 000. Staff recommends, if a bike trail is desired, to put it on the road. Wickstrom said we are updating our Six Year TIP and this project could be included therein, were the Committee to concur. Wickstrom said these types of bike trail, pedestrian projects are good candidates for federal grants. Committee unanimously recommended approval of a bike trail up Canyon Drive, to be included in the Six Year TIP. Safeway/Langston Landing - Left Turns Mann had requested that this item be brought back to Committee. Discussion followed regarding the problem of turning left out of Safeway onto Washington Ave. Wickstrom explained that one problem 4 i is that a portion of Washington Ave. is under limited access by the State and the driveway in question is within that limited access. Ed White stated that all of these issues were brought up to the developer and he was made aware of the limited access problem before construction and he chose to ignore this. White further commented that when the State reviewed the project, they (the State) would not allow left turn movement within 300 feet of the, intersection. White stated that Safeway opted to two driveways rather than one central driveway as recommended by staff. Committee directed staff to bring this issue back to the next Public Works meeting with a scale drawing of the left turn island with a car in the left turn lane. James Street Safety Improvements Mann commended the Public Works staff on what they have done in providing signs with blinking yellow lights notifying motorists that there are left hand turns off James Street. Mann stated however, that he feels we are still short of where the danger signal should be placed and that a sign at Hilltop and James should be installed. After further discussion, Committee directed staff to indicate distance of left turns ahead on the existing signs. Kent School Administration Bill of Sale - Amendment Wickstrom stated that the Bill of Sale for this project had been accepted by Council in it's entirety however, we need to delete that portion accepting over 2, 000 feet of storm sewers. Wickstrom stated that the storm sewers belong to King County. Committee unanimously recommended amending the bill of sale. Executive session was called regarding ,Cable T.V. Franchise. Meeting then reconvened and was adjourned. 5