HomeMy WebLinkAboutCity Council Committees - Operations - 08/21/2007 KEN T
WASH I N O T O N
OPERATIONS COMMITTEE MINUTES
AUGUST 21, 2007
Committee Members Present: Deborah Ranniger, Debbie Raplee, and Tim Clark, Chair
The meeting was called to order by Tim Clark, Chair at 4:04p.m.
1. APPROVAL OF MINUTES DATED AUGUST 7, 2007
Debbie Raplee moved to approve the minutes of the August 7, 2007, Operation
Committee meeting. Deborah Ranniger seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED AUGUST 15, 2007
Finance Director Bob Nachlinger presented the vouchers for August 15, 2007, for approval.
Deborah Ranniger moved to approve the vouchers dated August 15, 2007. Debbie
Raplee seconded the motion, which passed 3-0.
3. MIDYEAR BUDGET ADJUSTMENT ORDINANCE
Finance Director Bob Nachlinger presented the Mid-Year Budget Adjustment Ordinance. Mr.
Nachlinger advised that this item is seeking authorization to approve the technical gross budget
adjustment ordinance totaling $5,950,087 for budget adjustments made between January 1,
2007, and July 31, 2007. The net amount, excluding transfers and internal service charges is
$3,620,345. Mr. Nachlinger further advised that $5,469,196 was previously approved by Council.
These charges were primarily for capital projects and the net amount of $480,891 not yet
approved by Council is for the allocation of dedicated revenues and authorizing expenditures and
a new 1.0 authorized position for Fire for a permanent full-time Battalion Chief in Fire Prevention.
Questions were raised by the Committee and Mr. Nachlinger addressed those questions.
Debbie Raplee moved to recommend Council approve the Consolidated Budget
Adjustment Ordinance for adjustments made between January 1, 2007, and July 31,
2007, totaling $5,950,087. Deborah Ranniger seconded the motion, which passed 3-
0.
Operations Committee Minutes
August 21, 2007
Page: 2
4. ORACLE LICENSING FOR PERMITTING AND POLICE RECORDS SYSTEMS
Information Technology Director Mike Carrington and Systems Manager John Humprheys
presented the Oracle Licensing for Permitting and Police Records Systems. Mr. Carrington and
Mr. Humphreys advised that the City has Permit Management (KIVA) and Police Records
(Tiburon) systems that both run on Oracle databases. At the time of the purchase of those
software products a certain type of licensing (referred to as Universal Processing Unit or UPU)
was purchased for the Oracle database licensing. We were recently informed by Oracle that we
must now purchase updated Oracle database licensing in the amount of $100,793.35 to remain
in compliance with the current Oracle licensing model (referred to as Per Processor). The City
is at the beginning stages of upgrading the JD Edwards system to the latest version in order to
maintain support for that system. JD Edwards was purchased by PeopleSoft, and PeopleSoft
was subsequently purchased by Oracle (so JD Edwards is now an Oracle-owned system).
During the licensing review by Oracle (as part of the JD Edwards upgrade) it was determined
that we are currently licensed under the Universal Processing Unit (UPU) license for KIVA (our
Permit Management System) and Tiburon (our Police Records System) and UPU licensing is no
longer sold or supported by Oracle. Our Oracle partner representative (Mythics) provided us
with a discounted quote to purchase Oracle database licensing that is compliant with Oracle's
current licensing model (Per Processor Licensing). Questions were raised by the Committee
and Mr. Humhreys addressed those questions.
Deborah Ranniger moved to recommend that the Council authorize the Mayor to sign
a purchase order for Oracle database licensing for Permit Management and Police
Records Systems not to exceed $101,000. Debbie Raplee seconded the motion, which
passed 3-0.
The meeting was adjourned at 4:20 p.m.
Renee Cameron
Operations Committee Secretary