HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/16/2007Public Works Committee Agenda
Councilmembers: Ron Harmon#Tim Clark#Debbie Raplee, Chair
Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
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u:\pwcommittee\agendas\2007agenda 07 16 July .doc
July 16, 2007
5:00 p.m.
Item Description Action Speaker Time Page
01. Approval of Minutes Dated June 18, 2007 YES None 03 01
02. Approval of Minutes Dated July 02, 2007 YES None 03 05
03. East Hill Water Reservoir YES Chad Bieren 05 07
04. 116th Avenue SE-Testing & Inspection Services YES Pete Tenerelli 05 21
05. 2007 Asphalt Overlays-Testing & Inspection
Services YES Pete Tenerelli 05 35
06. Kent Events Center Floodplain Mitigation
Geotechnical Services YES Pete Tenerelli 05 47
07. Congressional/Legislative Support Contract-
Tim Thompson, Thompson Smitch Consulting YES Mike Mactutis 08 59
08. 106th Avenue SE Sewer Main Extension &
Latecomer Agreement YES Mike Gillespie 05 69
Item A. Committee Follow-up Items
School Zone Improvements
Item B. Public Comment Follow-up Items
Item C. Access Modifications due to construction
PUBLIC WORKS COMMITTEE MINUTES
June 18, 2007
Page 1 of 3
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ITEM 1
COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee was not present due to
illness. Committee member Tim Clark acted as chair on behalf of Raplee. Committee Member Ron
Harmon was present. The meeting was called to order at 5:05 p.m.
Tim Clark wanted it noted that he had Debbie Raplee’s concurrence on all items.
ITEM 1- Approval of Minutes Dated May 21, 2007
Committee Member Harmon moved to approve the minutes of May 21, 2007. The motion
was seconded by Clark and passed 3-0, with Council member Raplee’s concurrence.
ITEM 2–Amendment request of the King County Interagency Agreement Events Center –
Floodplain Mitigation:
Beth Tan, Environmental Engineer III presented a PowerPoint presentation on the background of
the Event Center Floodplain Mitigation and the existing interagency agreement allowing the King
County Road Services Division to perform maintenance and other services for Kent. King County
Road Services Division has available staff to complete work that the City of Kent would have to
advertise for bids and enter into a contract with a private contractor; however, instead this work
can be contracted to another government agency.
The Events Center Floodplain Mitigation project will provide floodplain creation for mitigation of the
grading and filling proposed at the Events Center. If the City finds that a contractor can provide
the service at a lower cost we will not go with King County.
Harmon moved to recommend authorizing the supplement to the King County
Interagency Agreement approved on March 15, 2005 to include the Events Center
Floodplain Mitigation, supplement shall be subject to an amount not to exceed $994,165
or the Mayor may award the contract to the lowest bid, in the event that the bid is lower
than $994,165, upon concurrence of the language therein by the City Attorney and Public
Works Director. The motion was seconded by Clark and passed 3-0 with council member
Raplee’s concurrence.
ITEM 3 – Drainage Master Plan Consultant Selection Contract:
Beth Tan, Environmental Engineer III explained that the Drainage Master Plan is a comprehensive
review of all watersheds within the City limits and includes the potential annexation area of Panther
Lake. The plan includes hydrologic and hydraulic analysis of all streams and major storm water
conveyance pipes, determination of areas of replacement and/or improvement, alternative, options
and projected costs of projects.
The consultant contract agreement for Anchor Environmental LLC, in the amount of $400,002 is for
the analysis and reporting of Phase 1 of the Drainage Master Plan for the City of Kent, Phase 2
services are estimated to be $486,993.
Harmon moved to recommend authorization for the Mayor to sign the Anchor
Environmental, LLC Contract Agreement for the Drainage Master Plan for $886,995 upon
concurrence of the language therein by the City Attorney and the Public Works Director.
The motion was seconded by Clark and passed 3-0 with council member Raplee’s
concurrence.
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PUBLIC WORKS COMMITTEE MINUTES
June 18, 2007
Page 2 of 3
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ITEM 4– Architectural Contract/Kent Russell Road Operations Center (KRROC):
Larry Blanchard, Public Works Director, explained that the Kent Russell Road Operations Center
(KRROC) has been planned for a number of years. The City solicited Statements of Qualifications
for pre-design, design, bidding and construction administrative services. The selection committee
unanimously selected Wagner Architects. The agreed upon scope of work identified in the contract
will be completed from the signing of the contract to the estimated opening of the KRROC in 2010.
The estimated cost of the KRROC for the construction of the building is estimated at $9,500,000.
Design Services for this facility from the architect is $1,503,308.
Harmon moved to recommend authorize the Mayor to sign a contract for architectural
services with Wagner Architects Planners for Design of the Kent Russell Road Operations
Center for a total not to exceed contract amount of $1,503,308, upon concurrence of the
language therein by the City Attorney and the Public Works Director. The motion was
seconded by Clark and passed 3-0, with council member Raplee’s concurrence.
ITEM 5 –Goods and Services Agreement with National Barricade/Variable Message Signs:
Peter Tenerelli, Interim Construction Engineering Manager gave a brief history for the two trailer
mounted variable message signs have been purchased and are in service on 116th Avenue, SE,
between SE 256th and Kent Kangley Road. The purchase was made in an Emergency (rentals not
available) to notify Kent Customers the requisite number of days in advance of the 116th Road
Closure (June 4, to October 15) and prevented delaying the contractor from beginning work on the
project. Rental for these types of signs can run up to $200 per day.
Harmon recommend authorization for the Mayor to sign the Goods and Services
agreement with National Barricade in the amount not to exceed $39,749, upon
concurrence of the language therein by the City Attorney and Public Works Director. The
motion was seconded by Clark and passed 3-0, with council member Raplee’s
concurrence.
Item 6 – Agreement/Commute Trip Reduction (CTR) Grant:
Senior Transportation Planner, Cathy Mooney gave a brief overview of the Commute Trip Reduction
Implementation Grant Agreement. She explained that the current Agreement #GCA5394 returns
us to our previous base funding amount of $62,500.
Harmon recommended authorizing the Mayor to sign the Commute Trip Reduction
Implementation Grant Agreement, WSDOT Agreement #GCA5394, upon concurrence of
the language therein by the City Attorney. The motion was seconded by Clark and passed
3-0, with council member Raplee’s concurrence.
Item 7 – Information Only/DRAFT Commute Trip Reduction (CTR) Plan Update:
Commute Trip Reduction Coordinator, Monica Whitman gave a brief summary on the Commute Trip
Reduction Plan, she went on to explain that the City is required to submit its Draft CTR Plan to the
Puget Sound Regional Council by July 2, 2007. After reviewing the City’s Draft CTR Plan, the PSRC
will send the draft plans to the CTR Board in October 2007. The CTR Board will return the Draft
Plan with any comments and/or suggestions from either PSRC or the state and ask the City to
make any final adjustments by January 2008. In January 2008, the City will be required to
prepare a new CTR Ordinance for the CTR Plan and implementation activities will begin.
Information Only No Motion Required
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PUBLIC WORKS COMMITTEE MINUTES
June 18, 2007
Page 3 of 3
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Item 8 – Information Only/Installation of Rumble Strips:
Bill Thomas, Street Superintendent showed photos of the rumble strips that were installed to deter
street racing on 59th Place South north of South 212th Street, and that weather permitting, the
street department will install them on 72nd Avenue South north of South 212th Street, later this
week. The Public Works and Police department worked in cooperation on this project. All
businesses in the area were notified prior to installation.
Information Only No Motion Required
Item 9 – Information Only/Neighborhood Meeting Reports:
Tim LaPorte, Deputy Public Works Director and Toni Azzola, Neighborhoods Program Coordinator,
said that a series of meetings have been held with neighborhood groups and topic of discussions
were street trees and grass strip mowing being some of the topics. Azzola said that approximately
10 residents were in attendance at the South Kent meeting and that there is a strong desire to
form an LID in the area.
Information Only No Motion Required
Item A. Committee Follow-up Items
Item B. Public Comment Follow-up Items
Item C. Access Modifications Due to Construction
Adjourned:
The meeting was adjourned at 5:55 p.m.
Next Scheduled Meeting:
Monday, July 02, 2007 at 5:00 p.m.
Cheryl Viseth,
Public Works Committee Secretary
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PUBLIC WORKS COMMITTEE MINUTES
July 02, 2007
Page 1 of 2
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ITEM 2
COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee was absent. Committee
member Tim Clark acted as chair on her behalf. Ron Harmon was present. The meeting was called
to order at 5:06 p.m.
Tim Clark wanted it noted that he had Debbie Raplee’s concurrence on all items.
Tom Brubaker, City Attorney introduced the newest member of his staff, Susan Jensen, Deputy
City Attorney.
ITEM 1 –Revision to Parking Code/263rd Street SE:
Steve Mullen, Transportation Engineering Manager explained that with the construction of SE 263rd
Street to full width, from 124th Avenue SE to a point approximately 500 feet west of 124th Avenue
SE , there is no need for parking prohibition.
Harmon recommends council adopt the proposed ordinance which amends Kent City
Code section 9.38.020 to delete the parking prohibition on Southeast 263rd Street from
124th Avenue Southeast to 500 feet west of 124th Avenue Southeast. The motion was
seconded by Clark and passed 3-0, with council member Raplee’s concurrence.
ITEM 2–Amendment Request of the King County Interagency Agreement – Lake Fenwick
Grass Carp:
Matt Knox, Environmental Biologist, gave a brief overview of the Environmental Engineering
proposal to introduce grass carp into Lake Fenwick in Spring of 2008 to control the noxious weed
Brazilian elodea. In order to do this, however, the outlet channel must be screened to ensure that
these fish do not infest non-target areas. He stated that the existing interagency agreement with
King County Road Services Division allows for maintenance and services when City crews are
unable to do the work. City crews are unable to construct and install this screen due to workload
demands this year.
The amendment to the existing interagency agreement will allow the City of Kent to contract with
the King County Road Services to perform work on the Lake Fenwick Grass Carp Screen project
(estimated at $25,930).
Harmon moved to recommend authorizing the supplement to the King County
Interagency Agreement approved on March 15, 2005 to include the following project:
Lake Fenwick Grass Carp Screen project in an amount not to exceed $25,930, upon
concurrence of the language therein by the City Attorney and Public Works Director. The
motion was seconded by Clark and passed 3-0, with council member Raplee’s
concurrence.
ITEM 3– Information Only/Steelhead Endangered Species Act- Status:
Matt Knox, Environmental Biologist gave an informational presentation about steelhead and why
they are on the endangered species list.
Information Only No Motion Required
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PUBLIC WORKS COMMITTEE MINUTES
July 02, 2007
Page 2 of 2
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ITEM 4– Information Only/Evaluation of Back-up Generators for Signal Systems:
Larry Blanchard, Public Works Director stated that estimates had been done but the information
has not yet been put together. He said that the Public Works Department will look at putting this
item in the 2008 Capital Improvement Plan. We are looking at long term solutions.
Information Only No Motion Required
Item A. Committee Follow-up Items
Enhancements to school zone projects – Grant approvals in process. We are hoping to
have them installed before or shortly after school starts.
Mandatory garbage service-More letters (150 per day, total of 1,200) going out in the
next week. Questions call Allied Waste at 206.682.9735 or go online at
www.rabanco.com\collection.
Item B. Public Comment Follow-up Items
Item C. Access Modifications Due to Construction
Adjourned:
The meeting was adjourned at 5:45 p.m.
Next Scheduled Meeting:
Monday, July 16, 2007 at 5:00 p.m.
Cheryl Viseth,
Public Works Committee Secretary
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