Loading...
HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 12/13/1994Council Present: Staff Present: PARKS COMMITTEE MINUTES DECEMBER 13, 1994 Christi Houser, Chair; Paul Mann; Jim Bennett; Leona Orr (audience) May Miller, Tom Brubaker, Jim McDonald, John Hodgson, Teri Stump SELECTION OF ARTIST FOR THE RECLAMATION ART PROJECT: Jim McDonald, Cultural Programs Coordinator asked the Parks Committee to approve Ruth Tomlinson as art coordinator for the Reclamation Art Project. Ms. Tomlinson's impressive resume and letter of intent reflected many noteworthy skills and valid experience including appointment as Artist -in -Residence for the Washington State Arts Commission and working with community art projects in schools across the state, including elementary and high schools in Kent. She was chosen and recommended by a jury and by the Kent Arts Commission. Jim Bennett moved to approve Ruth Tomlinson as art coordinator for the City of Kent, Reclamation Art Project. Paul Mann seconded. The vote was unanimous, 3-0. 1995 CITY ART PLAN BUDGET/1995 THROUGH 1999 FIVE YEAR PLAN: Jim McDonald outlined the annual City Art Plan budget for 1995, including the proposed Five Year Plan as specified below: 1995: Reclamation Art Project; Green River Trail Artwork; City Artwork Collection Purchases, Interactive Public Art Workshops; Administration/Maintenance. 1996: Downtown Art/Mural; Performing Arts Center Design/Planning; City Artwork Collection Purchases; Banner Replacement; Administration/Maintenance. 1997: Performing Art Center Artwork; City Artwork Collection Purchases; Administration/Maintenance. 1998: Performing Art Center Artwork; City Artwork Collection Purchases; Administration/Maintenance. 1999: Downtown Mural Project; Parks Sculpture; City Artwork Collection Purchases; Administration/Maintenance. Paul Mann asked for an update on the Performing Arts Center. John Hodgson responded that the feasibility of this center is currently being researched through the Mayor's, Blue Ribbon Task Force. He added that a committee status report will be submitted to City Council next month. Christi Houser asked if the center would fall under the jurisdiction and responsibility of the Parks Department. John replied that this is one of the different options being looked at by the Arts Commission and the Committee. May Miller interjected that funding for cultural arts in Kent comes from the $2.00/per capita, established by Ordinance. The funds are set aside and if not spent, carried over to the next year. Jim Bennett moved to accept the 1995 City Art Plan Budget and the 1995 through 1999 Five Year Plan. Paul Mann seconded. The vote was unanimous 3-0. 1995 WORK PROJECT OUTLINE: John Hodgson distributed an outline of selected projects and programs identified in the 1995 budget. Some projects highlighted were: Page 1 Riverbend Golf Complex/Miniature Golf and Greens: John Hodgson shared that an item on the City Council agenda that evening is a request for authorization to purchase synthetic turf from a sole source vendor for the mini -putt at Riverbend Golf Complex. A Geo Tech Engineer will be contracted to review the drainage study that was conducted and will report whether the course can be worked on through the winter or not. John was happy to announce that Maintenance Supervisor, David Owen found broken drain lines on the 14th green, solving the on-going drainage problem. Youth Program: staff has been meeting with apartment complex owners and have an agreement for use of facilities, developed in cooperation with the Risk Manager and City Attorney. Staff has met with King County Youth Employment and John has met with the Teamsters business representative to work with the union on expanding the summer youth program. Adopt a Park Program: John referenced Tudor Square Park, a park which was planned, funded and constructed with the help of the Tudor Square neighborhood. Another community -type project being researched is flower beds throughout Kent parks. Public Meetings: a public meeting will be held December 15 to master plan the Morrill property site which was recently purchased at East Hill Park. A follow-up meeting will be held December 19 to finalize construction and furnishing plans for Titus Park. Park Watch: John and staff are currently researching successful park watch programs in other cities. Christi Houser and Jim Bennett asked that the golf course mini -putt construction issue be settled. John responded that he will send a letter to notify the committee and the contractor as to the decision made whether to continue construction during the winter months. ADDED ITEMS: Jim Bennett commended John Hodgson for the great job he is doing in the Parks Department. John announced that the next Parks Committee meeting in January would primarily be program and project reports and that it might be re -scheduled to later in the month. Paul Mann distributed a picture of a successful and attractive skateboard park in Cannon Beach, Oregon and asked the committee to direct John Hodgson to pursue the possibility of a skateboard park in Kent. John has spoken to skateboard park owners in Moses Lake and Bellevue and will research the cost, liability and user statistics of other parks. Christi Houser brought up the Public Safety Committee's recent meeting topic --safety in our parks, and specifically, people sleeping in the parks. John Hodgson responded that this will be addressed within the proposed "Park Watch" program. The program will be set up as a neighborhood information program and will be planned with safety in mind for the citizens while they volunteer to watch the parks. Paul Mann referenced a letter from a citizen concerned over the danger of the art sculpture on the Green River Trail. John replied that he is aware of this concern and will be discussing solutions with the City Attorney and Risk Manager. John added that he has been working with other Directors in South King County to coordinate consistency in signage on the bike trails. The meeting adjourned at 6:45 p.m. Page 2 0 CITY OF KENT PARKS AND RECREATION DEPARTMENT MEMORANDUM TO: Councilmembers: Christi Houser; Paul Mann; Jim Bennett FROM: John Hodgson irector of Parks DATE: December 13, 1994 RE: 1995 Projects As we draw to the end of 1994, 1 have worked with staff to put together progress reports and some initial timelines for many of the new or major projects we are working on for 1995. These projects are listed below: 1995 CAPITAL IMPROVEMENT PROJECTS PROJECT BUDGET COMMENTS/TIMELINE First Avenue $75,000 April: select park designer; May/June: design Plaza July: bid/award; August/October: construct West Fenwick & $43,000 Replace existing poles/fixtures to improve Glenn Nelson Light lighting and reduce vandalism. Jan: select Replacement product/request quotes; Feb: contract; May/July: install Russell Road Park: $10,000 Replace roof on restroom/concession; Feb: quotes Roof Replacement March: contract; April: install Replace Sidewalk $10,000 Same schedule as roof replacement Replace Storm $20,000 April: quotes; May: contract; June/July: install Pumps Drainage $10,000 Improve drainage for fields 3, 4 & 5. Work to be Improvements Oct./Nov. by park maintenance crews Kaibara/Rosebed $60,000 Design and installation to be done in-house by park Irrigation maintenance irrigation specialist. Feb: design; March/May: construct Memorandum to Councilmembers: Houser, Mann, Bennett December 13, 1994 Page Two PROJECT BUDGET COMMENTS/TIMELINE Misc. Park Improvements: Drinking Fountain $23,000 Dec: selected Haas #3380FR frost -free; Jan: order; Replacements April/June: install in-house Replace Trash $30,000 Feb: select type(s) and order; install in-house Receptacles when received Replace 1/2 Signs $57,000 Feb: select sign designer/contract; March/May: design; June: contract to have signs built or purchase machine to do them in-house. Install as completed Re -surface Tennis $11,000 April:quotes; May: contract; June/July: install Courts re -surface material Replace Site $15,000 Jan: select furniture/order; install in-house Furniture when received at Mill Creek Park RIVERBEND GOLF COMPLEX IMPROVEMENTS: PROJECT: COMMENTS: *Range Working on SEPA - expect to tum in by 12/20/94 Turf With Council approval negotiation purchase and installation. Meeting 12/22/94 to review all permits required Netting Preliminary drawing to develop bid specifications * Soil Preparation Geo -tech survey to determine soil suitability for winter construction Roof Extension/ Reviewing possible architects to develop plan for building permit process Teaching Area * Staff is set to schedule all work on range construction subject to Geo -Tech survey. Mini Putt: Staff is working with a consultant and Miniature Golf Association to develop specification for a Request for Proposal (RFP). Target date for advertising: January. Target date for interviews: February. Proposal approval, permits, construction, ribbon cutting: March -May. 14th Hole Green: observe drainage through spring to determine need to construct new green. Memorandum to Councilmembers: Houser, Mann, Bennett December 13, 1994 Page Three YOUTH PROGRAM • Neighborhood Youth/Teen Recreation Leader positions posted, 12/12/94 - 1/6/95. Interviews and selection in mid-January. • Apartment Facilities Agreement: Reviewed by both legal and risk management. The document is a starting document may change after discussions with owners. Meeting with one apartmrrnt complex owner. Meeting with Valli Kee Apartment staff. • Employment Program: reviewing options of partnering with King County Youth Employment Program and/or YWCA Youth Options. We are discussing ways to double our dollars/services. • Received Summer Work Training Program Special Projects grant application. Grant application is due January 20 at 12:00 p.m. Target population is 14-21 year olds. Projects must begin by June 26. • Working with Public Works on Horticulture/Teen Program. There is two acres close to Russell Road available. Public works staff would work with teens to plant a garden and work in a green house. Will work jointly on grants. • Setting up meetings with school district officials, businesses and church groups to introduce our programs. We are discussing ways to use our scholarship program and the mobile unit. PUBLIC MEETINGS DECEMBER 15: Meeting with neighbors around Morrill property to assist in developing the Master Plan for the site. This is part of IAC requirements for grant funding. DECEMBER 19: Follow-up meeting with Titus Park neighbors to select future site furniture and discuss layout. ADOPT-A-PARK/YOUTH SUMMER EMPLOYMENT I met with Kent Troup, Teamster's business representative to discuss rpy desire to expand these programs. He was very receptive. We have a follow-up meeting scheduled with the maintenance supervisors, Jack Ball, Ken Troup and I to finalize a work plan,for 1995 for both of the projects. PARK WATCH Staff is researching other cities to identify successful programs. We have held discussions with Kent Police to develop a program similar to Block Watch. ' I* Council Present: Staff Present: 0 a" PARKS COMMITTEE MINUTES DECEMBER 13, 1994 Christi Houser, Chair; Paul Mann; Jim Bennett; Leona Orr (audience) May Miller, Tom Brubaker, Jim McDonald, John Hodgson, Teri Stump SELECTION OF ARTIST FOR THE RECLAMATION ART PROJECT: Jim McDonald, Cultural Programs Coordinator asked the Parks Committee to approve Ruth Tomlinson as art coordinator for the Reclamation Art Project. Ms. Tomlinson's impressive resume and letter of intent reflected many noteworthy skills and valid experience including appointment as Artist -in -Residence for the Washington State Arts Commission and working with community art projects in schools across the state, including elementary and high schools in Kent. She was chosen and recommended by a jury and by the Kent Arts Commission. Jim Bennett moved to approve Ruth Tomlinson as art coordinator for the City of Kent, Reclamation Art Project. Paul Mann seconded. The vote was unanimous, 3-0. 1995 CITY ART PLAN BUDGET/1995 THROUGH 1999 FIVE YEAR PLAN: Jim McDonald outlined the annual City Art Plan budget for 1995, including the proposed Five Year Plan as specified below: 1995: Reclamation Art Project; Green River Trail Artwork; City Artwork Collection Purchases, Interactive Public Art Workshops; Administration/Maintenance. 1996: Downtown Art/Mural; Performing Arts Center Design/Planning; City Artwork Collection Purchases; Banner Replacement; Administration/Maintenance. 1997: Performing Art Center Artwork; City Artwork Collection Purchases; Administration/Maintenance. 1998: Performing Art Center Artwork; City Artwork Collection Purchases; Administration/Maintenance. 1999: Downtown Mural Project; Parks Sculpture; City Artwork Collection Purchases; Administration/Maintenance. Paul Mann asked for an update on the Performing Arts Center. John Hodgson responded that the feasibility of this center is currently being researched through the Mayor's, Blue Ribbon Task Force. He added that a committee status report will be submitted to City Council next month. Christi Houser asked if the center would fall under the jurisdiction and responsibility of the Parks Department. John replied that this is one of the different options being looked at by the Arts Commission, and the Committee. May Miller interjected that funding for cultural arts in Kent comes from the $2.00/per capita, established by Ordinance. The funds are set aside and if not spent, carried over to the next year. Jim Bennett moved to accept the 1995 City Art Plan Budget and the 1995 through 1999 Five Year Plan. Paul Mann seconded. The vote was unanimous 3-0. 1995 WORK PROJECT OUTLINE: John Hodgson distributed an outline of selected projects and programs identified in the 1995 budget. Some projects highlighted were: Page 1 6 Riverbend Golf Complex/Miniature Golf and Greens: John Hodgson shared that an item on the City Council agenda that evening is a request for authorization to purchase synthetic turf from a sole source vendor for the mini -putt at Riverbend Golf Complex. A Geo Tech Engineer will be contracted to review the drainage study that was conducted and will report whether the course can be worked on through the winter or not. John was happy to announce that Maintenance Supervisor, David Owen found broken drain lines on the 14th green, solving the on-going drainage problem. Youth Program: staff has been meeting with apartment complex owners and have an agreement for use of facilities, developed in cooperation with the Risk Manager and City Attorney. Staff has met with King County Youth Employment and John has met with the Teamsters business representative to work with the union on expanding the summer youth program. Adopt a Park Program: John referenced Tudor Square Park, a park which was planned, funded and constructed with the help of the Tudor Square neighborhood. Another community -type project being researched is flower beds throughout Kent parks. Public Meetings: a public meeting will be held December 15 to master plan the Morrill property site which was recently purchased at East Hill Park. A follow-up meeting will be held December 19 to finalize construction and furnishing plans for Titus Park. Park Watch: John and staff are currently researching successful park watch programs in other cities. Christi Houser and Jim Bennett asked that the golf course mini -putt construction issue be settled. John responded that he will send a letter to notify the committee and the contractor as to the decision made whether to continue construction during the winter months. ADDED ITEMS: Jim Bennett commended John Hodgson for the great job he is doing in the Parks Department. John announced that the next Parks Committee meeting in January would primarily be program and project reports and that it might be re -scheduled to later in the month. Paul Mann distributed a picture of a successful and attractive skateboard park in Cannon Beach, Oregon and asked the committee to direct John Hodgson to pursue the possibility of a skateboard park in Kent. John has spoken to skateboard park owners in Moses Lake and Bellevue and will research the cost, liability and user statistics of other parks. Christi Houser brought up the Public Safety Committee's recent meeting topic --safety in our parks, and specifically, people sleeping in the parks. John Hodgson responded that this will be addressed within the proposed "Park Watch" program. The program will be set up as a neighborhood information program and will be planned with safety in mind for the citizens while they volunteer to watch the parks. Paul Mann referenced a letter from a citizen concerned over the danger of the art sculpture on the Green River Trail. John replied that he is aware of this concern and will be discussing solutions with the City Attorney and Risk Manager. John added that he has been working with other Directors in South King County to coordinate consistency in signage on the bike trails. The meeting adjourned at 6:45 p.m. Page 2 0 0 CITY OF KENT PARKS AND RECREATION DEPARTMENT MEMORANDUM TO: Councilmembers: Christi Houser; Paul Mann; Jim Bennett FROM: John Hodgson irector of Parks DATE: December 13, 1994 RE: 1995 Projects As we draw to the end of 1994, 1 have worked with staff to put together progress reports and some initial timelines for many of the new or major projects we are working on for 1995. These projects are listed below: 1995 CAPITAL IMPROVEMENT PROJECTS PROJECT BUDGET COMMENTS/TIMELINE First Avenue $75,000 April: select park designer; May/June: design Plaza July: bid/award; August/October: construct West Fenwick & $43,000 Replace existing poles/fixtures to improve Glenn Nelson Light lighting and reduce vandalism. Jan: select Replacement product/request quotes; Feb: contract; May/July: install Russell Road Park: $10,000 Replace roof on restroom/concession; Feb: quotes Roof Replacement March: contract; April: install Replace Sidewalk $10,000 Same schedule as roof replacement Replace Storm $20,000 April: quotes; May: contract; June/July: install Pumps Drainage $10,000 Improve drainage for fields 3, 4 & 5. Work to be Improvements Oct./Nov. by park maintenance crews Kaibara/Rosebed $60,000 Design and installation to be done in-house by park Irrigation maintenance irrigation specialist. Feb: design; March/May: construct Memorandum to Councilmembers: Houser, Mann, Bennett December 13, 1994 Page Two PROJECT BUDGET COMMENTSITIMELINE Misc. Park Imorovements: Drinking Fountain $23,000 Dec: selected Haas #3380FR frost -free; Jan: order; Replacements April/June: install in-house Replace Trash $30,000 Feb: select type(s) and order; install in-house Receptacles when received Replace 1/2 Signs $57,000 Feb: select sign designer/contract; March/May: design; June: contract to have signs built or purchase machine to do them in-house. Install as completed Ike -surface Tennis $11,000 April:quotes; May: contract; June/July: install Courts re -surface material Replace Site $15,000 Jan: select furniture/order; install in-house Furniture when received at Mill Creek Park RIVERBEND GOLF COMPLEX IMPROVEMENTS: PROJECT: COMMENTS: *Range Working on SEPA - expect to turn in by 12/20/94 Turf With Council approval negotiation purchase and installation. Meeting 12/22/94 to review all permits required Netting Preliminary drawing to develop bid specifications * Soil Preparation Geo -tech survey to determine soil suitability for winter construction Roof Extension/ Reviewing possible architects to develop plan for building permit process Teaching Area * Staff is set to schedule all work on range construction subject to Geo -Tech survey. Mini Putt: Staff is working with a consultant and Miniature Golf Association to develop specification for a Request for Proposal (RFP). Target date for advertising: January. Target date for interviews: February. Proposal approval, permits, construction, ribbon cutting: March -May. 14th Hole Green: observe drainage through spring to determine need to construct new green. 0 A -r I• Memorandum to Councilmembers: Houser, Mann, Bennett December 13, 1994 Page Three YOUTH PROGRAM • Neighborhood Youth/Teen Recreation Leader positions posted, 12/12/94 - 1/6/95. Interviews and selection in mid-January. • Apartment Facilities Agreement: Reviewed by both legal and risk management. The document is a starting document may change after discussions with owners. Meeting with one apartment complex owner. Meeting with Valli Kee Apartment staff. • Employment Program: reviewing options of partnering with King County Youth Employment Program and/or YWCA Youth Options. We are discussing ways to double our dollars/services. • Received Summer Work Training Program Special Projects grant application. Grant application is due January 20 at 12:00 p.m. Target population is 14-21 year olds. Projects must begin by June 26. • Working with Public Works on Horticulture/Teen Program. There is two acres close to Russell Road available. Public works staff would work with teens to plant a garden and work in a green house. Will work jointly on grants. • Setting up meetings with school district officials, businesses and church groups to introduce our programs. We are discussing ways to use our scholarship program and the mobile unit. PUBLIC MEETINGS DECEMBER 15: Meeting with neighbors around Morrill property to assist in developing the Master Plan for the site. This is part of IAC requirements for grant funding. DECEMBER 19: Follow-up meeting with Titus Park neighbors to select t!ure site furniture and discuss layout. ADOPT-A-PARKNOUTH SUMMER EMPLQ`' NT I met with Kent Troup, Teamster's business representative to discuss My 4sire to expand these programs. He was very receptive. We have a follow-up meeting scheduled with the maintenance supervisors, Jack Ball, Ken Troup and I to finalize a work plan -for 1995 for beth of the projects. PARK WATCH Staff is researching other cities to identify successful programs. We have held discussions with Kent Police to develop a program similar to Block Watch. '