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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 11/01/1994PARKS COMMITTEE MINUTES NOVEMBER 1, 1994 Brenda Jacober City Clerk Council Present: Christi Houser, Chair; Paul Mann; Jim Bennett; Judy Woods; Leona Orr (audience) Staff Present: Mayor White, May Miller, Cheryl Fraser, Helen Wickstrom, Pamela McFall, Julie Stangle, Tracey Wickersham, Lori Hogan, Sally Gilpin, John Hodgson, Tom Brubaker, Teri Stump Others Present: Jennifer Stoner, Saturday Market; Harold Perantie, Golf Advisory Board; Tyler Malejko, Jungle Gym; Dick King, Lehman Brothers; Philip Stiffler; Doug�Schwab T SATURDAY MARKET REPORT: Jennifer Stoner presented the final Saturday Market Report for 1994. Record revenue for 1994 was $38,325.50, which includes rentals, umbrellas and outlets. Jennifer reviewed the vendor survey; some highlights are the vendor base went from 200 to 350 in one year, one goal is to provide interactive style entertainment at the Market. The Advisory Board recommended the following: begin the season on April 29 establishing an earlier season, raise season vendor prices to reflect a 5% discount off the daily rate, any vendor selling at Cornucopia Days must sell at the Market for at least six time prior to the event, do not operate the market on Sunday of Canterbury,Faire, work with the Downtown Partnership on promotion days, establish an rest area or patrons and recruit more farmers. Written comments from vendors was attached in agenda packet. GOLF ADVISORY BOARD REPORT: Harold Perantie summarized the unapproved minutes from the Golf Advisory Board meeting of October 26, 1994. Harold reported that Jim Stone spent $3,000 enhancing the range merchandise area. Pete Petersen has outlined an extensive list of maintenance projects for the winter months. John Hodgson reviewed the Master Plan. The Board voted unanimously to recommend to the Parks Committee the use synthetic turf on the range. The Board recommended that prime time senior and junior fees will be discounted next spring. RIVERBEND GOLF COURSE MASTER PLAN: John Hodgson reviewed the facility improvements of the Master Plan for 1994/95 which include: range field repairs, the option of synthetic or natural turf, protective netting, extending the shelter to cover remaining stalls, installation of new stall netting and a teaching area for a cost of $653,000 (with synthetic surface) or $748,000 (real grass). This includes revenue lost during construction. Mini putt improvements would be renovation of existing course totaling $225,000. Total cost for the project in 1994/95 is either $878,000 (with synthetic turd or $973,000 (with natural turf). 1995 proposed improvements to the 18 -hole golf course are: Hole no. 14 - construction of a new green; Hole no. 13 - drainage and general improvements and Par 3 - irrigation installation. Project totalling $230,000. Page 1 i ''.i�_ Proposed 1996 improvements to the 18 -hole golf course are: Hole no. 5 - renovation and expansion of,- tee; f -tee; Hole no. 7 - renovation and expansion of tee; Hole no. 16 - construction of a new teeing area, for $80,000 and Par 3/Phase 2: irrigation for $200,000. Project totalling $280,000. The 1997 proposed plan is construction of a new maintenance facility at a cost of $300,000. Pete Petersen showed the difference in synthetic turfs on the market. All of the prices quotes included sand installation with varying warranties. Councilmember Bennett added that he was very impressed with the synthetic turf hd saw at tour of local mini -putt courses. John Hodgson added that the Golf Advisory Board voted unanimously for artificial turf. Doug Schwab spoke in favor of the synthetic turf, stating that it would help reduce the amount of lost balls. Pete Petersen then displayed mini putt designs by Harris which would cost approximately $150,000. Pete then showed a less costly design.,Pictures of some of Harris's mini putts were distributed. John Hodgson stated that the plan is to hve the mini putt and range renovation be done by April 1995. Jim Bennett asked if additional holes could be bid simultaneously for future expansion of the mini putt. John Hodgson responded that it would increase the need for additional parking and would add $125,000 to the project. John Hodgson concluded that it could be added as an alternate. Discussion followed on man-made rockery in lieu of expensive real rocks. Harold Perantie asked if the Clubhouse will need to be expanded because of the renovations. John Hodgson replied that they are addressing "what is broken" first then they will address other needs. Harold commented on parking areas. John asked Harold to respond to this issue later in the presentation. Helen Wickstrom added that adding holes would delay the project because of SEPA process and required permits. Doug Schwab asked about increasing hitting stalls and teaching areas and mini putt projections. John Hodgson responded that this plan does not include increasing stalls and they will look into it for the future. Pete has suggested taking the last 4-6 stalls on the west end and enclosing them for an instruction area. Synthetic tee material or grass pad is also proposed for a teaching area located up front at the golf course. John Hodgson then referenced a comparable mini -putt in Colorado to the proposed mini -putt which generated $500,000 in 1993. He is anticipating bringing the revenue backup to $75,000 in 1995. Councilmember Mann asked what action is being requested. John Hodgson replied he is requesting authorization to proceed with this plan and the committee's recommendation to send the funding package to Operations Committee next week. Councilmember Bennett asked for inclusion of more driving stalls in the plan for future needs. Tom Savoy asked what is planned for funding future replacements and upgrading. John responded that the fee increase addresses future needs and it will be necessary to create a major maintenance fund. Discussion followed on constructing double deck stalls and the necessary adjustment of the height and direction of netting. May Miller and Dick King of Lehman Brothers reviewed the 20 year financial analysis of the golf complex and answered questions on refinancing the revenue bonds with councilmanic debt. He and May Miller both recommended Option Number Two as detailed in their report, "Revenue Bonds Refunding and Capital Improvement Analysis. Councilmember Bennett and Chair Houser asked if the revenue from this refunding could go to any city project. Dick replied it could, but that it makes sense to refinance the Page 2 general obligation debt for the golf course through the general obligation band for the golf course. Councilmember Bennett wants to make sure this plan doesn't add to the general fund in the future by raising taxes. John Hodgson stated that the fee increase covers these improvements. Councilmember Mann stated how appreciative he is of May Miller's expertise and John's input. He added how excited he is about this project. Councilmember Bennett added compliments to the contractor, Dick King, staff and the Advisory Board on all of their hard work and input on this plan. Councilmember Mann stated his confidence in this motion. Councilmember Mann made the motion and Councilmember Bennett seconded to approve the Facility Improvement Plan for the Riverbend Golf Complex with synthetic turf for the driving range and Option Number Two of the refunding plan and forward this recommendation on to Operations Committee. Councilmember Bennett seconded. The vote was unanimous 3-0. YOUTH/TEEN PROGRAM MEETING SCHEDULE: John Hodgson recommended Monday, November 7 at 3:00 p.m. for a meeting with the Parks Committee so that recommendation can then be forwarded on to the Operations Committee on Wednesday, November 9. This presentation will highlight specifics of the Parks and Recreation Dept. Youth/Teen Program plan and address any questions that the Parks Committee has. Councilmember Bennett asked what happened to the Request for Proposals that was discussed. Chair Houser referred to Tom Brubaker who clarified what authority the Parks Committee has regarding the Youth/Teen Program. Tom stated that the committee can recommend to the Mayor that he allow for RFP's and/or request to amend the Ordinance. Councilmember Mann wants to recommend to Administration that the Parks Department work with all the options presented and make it a success. John Hodgson asked for any information that they might need. Tyler Malejko asked for some data on Project Lighthouse. Chair Houser was impressed by a show recently on KOMO TV entitled, "The Neutral Zone," depicting a youth program that has a low budget, is primarily run by volunteers and is directly in line with the needs of at -risk youth. She added that she has a great concern for the spending proposed in this plan. She requested a regular report from Project Lighthouse with more specifics. Tyler Malejko asked that clarity of the target group is defined. In conclusion, the committee agreed to hold a special Parks Committee meeting inviting Administration to be held Monday, November 7 at 3:00 p.m. to further discuss the Youth/Teen Plan and make recommendations. The meeting adjourned at 6:15 p.m. Page 3 Council Present: 9 PARKS COMMITTEE MINUTES NOVEMBER 1, 1994 Brenda Jacober City Clerk Christi Houser, Chair; Paul Mann; Jim Bennett; Judy Woods; Leona Orr (audience) Staff Present: Mayor White, May Miller, Cheryl Fraser, Helen Wickstrom, Pamela McFall, Julie Stangle, Tracey Wickersham, Lori Hogan, Sally Gilpin, John Hodgson, Tom Brubaker, Teri Stump Others Present: Jennifer Stoner, Saturday Market; Harold Perantie, Golf Advisory Board; Tyler Malej_ko, Jungle Gym; Dick King, Lehman Brothers; Philip Stiffler; Douq ;Sc� hwab SATURDAY MARKET REPORT: Jennifer Stoner presented the final Saturday Market Report for 1994. Record revenue for 1994 was $38,325.50, which includes rentals, umbrellas and outlets. Jennifer reviewed the vendor survey; some highlights are the vendor base went from 200 to 350 in one year, one goal is to provide interactive style entertainment at the Market. The Advisory Board recommended the following: begin the season on April 29 establishing an earlier season, raise season vendor prices to reflect a 5% discount off the daily rate, any vendor selling at Cornucopia Days must sell at the Market for at least six time prior to the event, do not operate the market on Sunday of Canterbury Faire, work with the Downtown Partnership on promotion days, establish an rest area or patrons and recruit more farmers. Written comments from vendors was attached in agenda packet. GOLF ADVISORY BOARD REPORT: Harold Perantie summarized the unapproved minutes from the Golf Advisory Board meeting of October 26, 1994. Harold reported that Jim Stone spent $3,000 enhancing the range merchandise area. Pete Petersen has outlined an extensive list of maintenance projects for the winter months. John Hodgson reviewed the Master Plan. The Board voted unanimously to recommend to the Parks Committee the use synthetic turf on the range. The Board recommended that prime time senior and junior fees will be discounted next spring. RIVERBEND GOLF COURSE MASTER PLAN: John Hodgson reviewed the facility improvements of the Master Plan for 1994/95 which include: range field repairs, the option of synthetic or natural turf, protective netting, extending the shelter to cover remaining stalls, installatt4n of new stall netting and a teaching area for a cost of $653,000 (with synthetic surface) or $748,000 (real grass). This includes revenue lost during construction. Mini putt improvements would be renovation of existing course totaling $225,000. Total cost for the project in 1994/95 is either $878,000 (with synthetic tur) or $973,000 (with natural turf). 1995 proposed improvements to the 18 -hole golf course are: Hole no. 14 - construction of a new green; Hole no. 13 - drainage and general improvements and Par 3 - irrigation installation. Project totalling $230,000. Page 1 j Proposed 1996 improvements to the 18 -hole golf course are: Hole no. 5 - renovation and expansion of.. tee; Hole no. 7 - renovation and expansion of tee; Hole no. 16 - construction of a new teeing area, for $80,000 and Par 3/Phase 2: irrigation for $200,000. Project totalling $280,000. The 1997 proposed plan is construction of a new maintenance facility at a cost of $300,000. Pete Petersen showed the difference in synthetic turfs on the market. All of the prices quotes included sand installation with varying warranties. Councilmember Bennett added that he was very impressed with the synthetic turf hes saw at tour of local mini -putt courses. John Hodgson added that the Golf Advisory Board voted unanimously for artificial turf. Doug Schwab spoke in favor of the synthetic turf, stating that it would help reduce the amount of lost balls. Pete Petersen then displayed mini putt designs by Harris which would cost approximately $150,000. Pete then showed a less costly design. Pictures of some of Harris's mini putts were distributed. John Hodgson stated that the plan is to have the mini putt and range renovation be done by April 1995. Jim Bennett asked if additional holes could be bid simultaneously for future expansion of the mini putt. John Hodgson responded that it would increase the need for additional parking and would add $125,000 to the project. John Hodgson concluded that it could be added as an alternate. Discussion followed on man-made rockery in lieu of expensive real rocks. Harold Perantie asked if the Clubhouse will need to be expanded because of the renovations. John Hodgson replied that they are addressing "what is broken" first then they will address other needs. Harold commented on parking areas. John asked Harold to respond to this issue later in the presentation. Helen Wickstrom added that adding holes would delay the project because of SEPA process and required permits. Doug Schwab asked about increasing hitting stalls and teaching areas and mini putt projections. John Hodgson responded that this plan does not include increasing stalls and they will look into it for the future. Pete has suggested taking the last 4-6 stalls on the west end and enclosing them for an instruction area. Synthetic tee material or grass pad is also proposed for a teaching area located up front at the golf course. John Hodgson then referenced a comparable mini -putt in Colorado to the proposed mini -putt which generated $500,000 in 1993. He is anticipating bringing the revenue back up to $75,000 in 1995, Councilmember Mann asked what action is being requested. John Hodgson replied he is requesting authorization to proceed with this plan and the committee's recommendation to send the funding package to Operations Committee next week. Councilmember Bennett asked for inclusion of more driving stalls in the plan for future needs. Tom Savoy asked what is planned for funding future replacements and upgrading. John responded that the fee increase addresses future needs and it will be necessary to create a major maintenance fund. Discussion followed on constructing double deck stalls and the necessary adjustment of the height and direction of netting. May Miller and Dick King of Lehman Brothers reviewed the 20 year financial analysis of the golf complex and answered questions on refinancing the revenue bonds with councilmanic debt. He and May Miller both recommended Option Number Two as detailed in their report, "Revenue Bonds Refunding and Capital Improvement Analysis. Councilmember Bennett and Chair Houser asked if the revenue from this refunding could go to any city project. Dick replied it could, but that it makes sense to refinance the Page 2 general obligation debt for the golf course through the general obligation bond for the golf course. Councilmember Bennett wants to make sure this plan doesn't add to the general fund in the future by raising taxes. John Hodgson stated that the fee increase covers these improvements. Councilmember Mann stated how appreciative he is of May Miller's expertise and John's input. He added how excited he is about this project. Councilmember Bennett added compliments to the contractor, Dick King, staff and the Advisory Board on all of their hard work -and input on this plan. Councilmember Mann stated his confidence in this motion. Councilmember Mann made the motion and Councilmember Bennett seconded to approve the Facility Improvement Plan for the Riverbend Golf Complex with synthetic turf for the driving range and Option Number Two of the refunding plan and forward this recommendation on to Operations Committee. Councilmember Bennett seconded. The vote was unanimous 3-0. YOUTH/TEEN PROGRAM MEETING SCHEDULE: John Hodgson recommended Monday, November 7 at 3:00 p.m. for a meeting with the Parks Committee so that recommendation can then be forwarded on to the Operations Committee on Wednesday, November 9. This presentation will highlight specifics of the Parks and Recreation Dept. Youth/Teen Program plan and address any questions that the Parks Committee has. Councilmember Bennett asked what happened to the Request for Proposals that was discussed. Chair Houser referred to Tom Brubaker who clarified what authority the Parks Committee has regarding the Youth/Teen Program. Tom stated that the committee can recommend to the Mayor that he allow for RFP's and/or request to amend the Ordinance. Councilmember Mann wants to recommend to Administration that the Parks Department work with all the options presented and make it a success. John Hodgson asked for any information that they might need. Tyler Malejko asked for some data on Project Lighthouse. Chair Houser was impressed by a show recently on KOMO TV entitled, "The Neutral Zone," depicting a youth program that has a low budget, is primarily run by volunteers and is directly in line with the needs of at -risk youth. She added that she has a great concern for the spending proposed in this plan. She requested a regular report from Project Lighthouse with more specifics. Tyler Malejko asked that clarity of the target group is defined. In conclusion, the committee agreed to hold a special Parks Committee meeting inviting Administration to be held Monday, November 7 at 3:00 p.m. to further discuss the Youth/Teen Plan and make recommendations. The meeting adjourned at 6:15 p.m. Page 3