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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 08/02/1994E 0 s a Parks Committee Minutes August 2, 1994 Councilmembers Present: Christi Houser, Chair; Paul Mann, Jim Bennett Staff Present: John Hodgson, Jack Ball, Patrice Thorell, Tom Brubaker, Helen Wickstrom, May Miller Pete Petersen, Teri Stump Others Present: Jennifer Stoner, Saturday Market; Harold Perantie, Golf Advisory Board Citizens: Lori Huckins, 11202 SE 267th Place, Kent, WA 98031; Connie Hurley, 11021 SE 270th Street, Kent, WA 98031 SATURDAY MARKET REPORT: Jennifer Stoner reported that the recent hot weather discouraged some of the vendors from participating in the market. Revenue is up 31 % above last year. The chili cook off will be held Saturday, August 6. Jennifer distributed a survey for constructive input to the Cornucopia Days organizers and to the Market Advisory Board to better prepare for next year. Some concerns raised by vendors were over wares, traffic patterns, cost of rides, and parking. The public was able to eat the produce they purchased on Saturday due to the newly installed stainless steel public sink. GOLF ADVISORY REPORT: Harold Perantie, Chair of the Golf Advisory Board presented the unapproved minutes of the July 27 Advisory Board meeting (attached). He stated that two new ranges are opening up in the area by late fall that will impact Riverbend. He suggests we make a concerted effort to: clean up the grounds (especially the driving range and mini putt); place new signage on the grounds and on the 1-5 corridor; add pictures or murals; increase outside advertising; and replace bad golf balls. A new assistant to the Golf Director has been hired; his name is Brett Wilkenson; he is from Glendale Country Club. 6,000 new golf balls were just added with an additional 6,000 new balls scheduled for the next week. Jim Stone indicated that the Tuesday meetings with John Hodgson and Pete Petersen work out very well for solving any problems that arise. Flowers and signs were purchased for the golf course by S.S.M.D. they will work out with the city for compensation. To enhance sales, the entrance to the driving range will be changed to channel the public past the merchandise. YOUTH/TEEN PROGRAM UPDATE: John Hodgson reviewed recent progress in the Youth/Teen Programs; attached is the outline. The Committee has been assigned tasks and are finalizing the program mission statement. They are developing programs, enhancing Project Lighthouse, and conducting a community inventory to insure no youth group is overlooked. The committee is working on establishing a ;program and staffing plan creating a list of how local business' can participate; creating marketing strategies; and uniting all city departments for input. They are also working on a name for the program; something different than stereo typing kids as "Youth at Risk." A program fact sheet will be distributed to Councilmembers upon completion. • 9 RIVERBEND GOLF COURSE RESTROOMS: John Hodgson and Pete Petersen presented a drawing reflecting the location of proposed restrooms at the golf course. John pointed out that all restrooms at the 18 -hole course are portable restrooms and staff wants to see permanent restroom structures. Action: John Hodgson requested approval to proceed with permitting and installation of permanent restrooms at the Riverbend Golf Course 18 -hole. Paul Mann moved to accept, Jim Bennett second. The vote was unanimous 3-0. RIVERBEND GOLF COURSE MASTER PLAN: The components of the master plan are: 1. Develop conceptual drawing. 2. Take to Parks Committee, Men's and Women's Clubs, community meetings and Advisory Boards 3. Conduct a market analysis on the major components. John is working with May Miller to find the mechanics to fund some of the projects now. The project cost estimate would be around $1,500,000. John Hodgson also expressed the advantage we have right now if we utilize experienced staff, such as Pete Petersen, who has previous golf course design expertise. Pete Petersen presented the proposed improvements to the course: 1. Key areas to enhance: Par 3's such as: 5, 13, 16 because of their wear and tear. 2. 4th Fairway: extend it back for shorter hitters. 3. 13th Hole: create a pond for detention purposes. 4. 14th Hole: move it for better circulation. 5. Mounding at misc. areas to reduce balls from travelling. 6. Move cart path so it doesn't affect golfers as much. 7. Par 3 and Driving Range: install irrigation system. 8. Reconfigure fairways on Par 3. 9. Construct tees on Par 3. 10. Eliminate some driving range stalls. 11. Re -align range to allow for chipping and putting green, practice bunker. 12. At the mini putt: increase mini putt size and increase parking spaces by using some of the nearby grassy area in front of the range; remove the house which is on a year to year lease. Paul Mann asked what action needs to be taken now? John Hodgson responded that the Parks Department will look for the Committee's consensus, community feedback and continue to move forward toward a funding mechanism. Jim Bennett was concerned about adequate funding. John Hodgson responded that May Miller is currently working on a responsible funding source. Paul Mann asked why renovations to the mini putt couldn't begin now. Christi Houser responded that project cost stands in our way. Some cosmetics can be done before 1995. John reiterated that Pete will save us approximately $10,000 in design fees. Pete will begin cost estimating. John and Pete will update the committee each month on progress. Page -2- 0 0 KIWANIS TOT LOT #1: Helen Wickstrom reviewed the final public meeting which was held on July 27 on the Kiwanis Tot Lot #1 renovation. Improvements agreed to were: move basketball court and enlarge, replace old swing set with large play structure, spring toys and bench, handicap picnic table and a portable restroom. A drinking fountain and swing set will be shown in the bid specs. The project will be out to bid after school starts, with construction in October. John Hodgson and Jack Ball toured a Kiwanis Club member, Ruth Marie Fesler, through all of the Kiwanis Tot Lots. She was very surprised at the poor condition of the parks and made a commitment to assist in improving their condition. LAKE FENWICK CABIN DEMOLITION: In May the Council authorized demolition of the cabins at Lake Fenwick due to constant vandalism. In July City Transfer was awarded the bid and 13 cabins were demolished. The removal has revealed a new a great view from the site. Jack Ball complimented City Transfer on a quality job. ADDED ITEMS: TUDOR PARK: John Hodgson and Helen Wickstrom met with Lori Hucking and Connie Hurley who are planning a fund raiser to purchase play equipment for Tudor Park. The Tudor Park area was annexed to Kent on July 1. Lori and Connie requested the city match their proposed $5,000 to purchase the play equipment. Helen Wickstrom stated that East Hill, Fee -in -Lieu funds can be used for this purpose. Action: Paul Mann moved to match the fund raising group up to $5,000 using East Hill Fee -in -Lieu funds to purchase play equipment for Tudor Park. Jim Bennett seconded. The vote was unanimous 3-0. Jim Bennett asked about the Green River Trail dedication. Helen Wickstrom suggested waiting for Public Works and King County to finish construction of their portion of the trail. The meeting adjourned at 5:50 p.m. Page -3- CITY OF KENT PARKS AND RECREATION DEPARTMENT YOUTH PROGRAM UPDATE Areas within the development process: * Mission Statement/Goals/Objectives * Community Inventory of Youth Programs/Agencies * Program Idea Development * Program Budget/Staffing Levels/Capital Needs * Community Business Contacts * Community "Non -Profit" Contacts * Promotion/Marketing * King County Funding * City Department Youth Committee * Timeline/Implementation W, i CITY OF KENT GOLF ADVISORY BOARD MEETING MINUTES j:Xvk;,1. 4MM27,1994 Attendees: Harold Perantle, Dan Farmer, Councilman Jim Bennett, Pete Petersen, May Miller, Jim Stone, Tom Sovey, John Hodgson, Joe Sly, Rosemary Mastro, R.T, Rasco. and Dick Egan. The meeting wgs called to order by Chair, Harold Perantie at 5:45 p.m. The addition of two new ranges in the area by late fell could Impact Riverbend's business. The appearance of the complex should be Improved, especially the driving range and mini putt, it was suggested a more visible permanent sign be installed also, indicating a restuarant. Pictures and/or murals add to improve the atmosphere. The placing of Riverbend Golf Complex on 1.5 signs. Advertising with literature or video's for hotels and motels on the Sea -Tac strip, airport, and Kent motels. This would help maintain a full complex through the winter months. May Miller gave a financial report indicating the budget is within 0.2% of projection. Rate ineroase should generate approximately and additional $75,000 in 1994. May pointed out 1994 revenue is up $104,157 over the same period In 1993. The capital projects require S1,SOo.000, this corresponds to payments of approximately $1 3,000/yr. on the debt. Based on information to date, this is possible. Rosemary Mastro pointed out the concern for improved restroom facilities at that par three. There was no report from the Riverbend Ladies Club. Joe Sly, the Mens Club President reported a strong active Mens Club of approximately 1000 members. The July 24, 1994 Field Day had a field of over 200 members. Joe was happy to report meetings between SSMD (Tom Sovay, and Jim Stoma) are re- establishing the Director of Golf Relationship. Tom Sovey at the meeting assured the Mens Club of a review of staff, merchandise, pricing, and teachers is in process to Improve the complex, Joe expressed concern over members credit accounting procedures and review of old or deliquent accounts. This Investigation for improvement Is on going. Joe reports the course is in good shape. Plans to push for faster men's club tpment play from S hours to 4 1/2 hours per round. Joey would like to see the addition of a prectice sand trap and the quality of the range balls improved. Jim Stone of SSMD reported 6000 new bails were Just added with an addition #11000 new balls scheduled for next week. GGMD will continue to monitor the range bails. Jim Stone indicated a good relationship with the City through Tuesday meetings with Pet* Peterson. SSMD went ahead on their own to purchase flowers and signs;, they will work out compensation with the city later. Signs too important to wait! SSMD plans to rearrange the driving range entrance to enhance the merchandise areas. Jim Stone arranged tee prizes for the Kent amatuer, and is promoting a hole In one contest with the prize being an automobile. Tom Sovay (Golf Olrecter) has hired a new assistant, Brett Wiikenson (from Glendale C.C.). Brett was responsible for handling the Wasnington State open, while at Glendale. John Hodgson, Park Director, indicated he will be presenting the master plan Tuesday at the Park Committee Meeting. Hopefully action can begin by fall. Pete Peterson reviewed a long list of projects completed, and on going. The new deck mower is working good. Pete just received two new greens movers, one extra cutting blade per reel, and 150 Ibs. lighter. Should help to improve the greens. It was pointed out by attendees a dramatic improvement in the greens over 1993. Dan Farmer indicates the TGA wished to thank Pete Peterson for the co-operation and the condition of the course for their Sweeps. R.T. Rasco suggested Tom Sovay and Pete Peterson review the 4B off the i 8th tee to prevent tournament controversey. R.T. Rasco also suggests trimming up trees approximately 2 to 3 feet to speed up play and aide maintenance. R.T, RaSC4 expressed the need for a starters building (part of master plan). R.T. Rasoo also reported negative comments on the Friday rate Increase to weekend fees, and the percentage increase to the senlors. The need is for more information to review the rate percentage. Councilman Jim Bennett thanked the Mens and Ladies Club for sponsoring four kids at the golf crimp. A review of the junior program is in the works. As pointed out by John Hodgson it should not be for just the camp week, it should be all summer with competition and available starting times. Councilman Jim Bennett wants a City marshall to oversee SSMD marshalls, customer recelpts, check starting streets, and favoritism patterns by monitoring this area. The review of the computer starting system vs trail direct Cali -in Is under reveiw. Advisory @yard wants one more month before commenting on tit$ systems. It appears initaily the golfers perfer the direct call in, not confusing, and fewer calls. The driving range has the much needed air conditioning in the shop area. The bench contract is being reviewed, Pette Peterson indicated a unit replacement (bench, ball washer, spike cleaner and garbage can) at $750 per tee. The new scoreboard is up and looks good, ready for the Kent City amatuar tournament. The Distance Signs for the range are 4 and will be installed soon. This will be a positive improvement to the range. The two restrooms for the par three are in the process of being Installed. John Hodgson indicated he Is reviewing procedures and guidelines for the Advisory Board and will report at the next meeting. The meeting was adjourned at 7;45 p.m. Next meeting August 31, 1994. 0 • Parks Committee Minutes August 2, 1994 Councilmembers Present: Christi Houser, Chair; Paul Mann, Jim Bennett Staff Present: John Hodgson, Jack Ball, Patrice Thorell, Tom Brubaker, Helen Wickstrom, May Miller Pete Petersen, Teri Stump Others Present: Jennifer Stoner, Saturday Market; Harold Perantie, Golf Advisory Board Citizens: Lori Huckins, 11202 SE 267th Place, Kent, WA 98031; Connie Hurley, 11021 SE 270th Street, Kent, WA 98031 SATURDAY MARKET REPORT: Jennifer Stoner reported that the recent hot weather discouraged some of the vendors from participating in the market. Revenue is up 31 % above last year. The chili cook off will be held Saturday, August 6. Jennifer distributed a survey for constructive input to the Cornucopia Days organizers and to the Market Advisory Board to better prepare for next year. Some concerns raised by vendors were over wares, traffic patterns, cost of rides, and parking. The public was able to eat the produce they purchased on Saturday due to the newly installed stainless steel public sink. GOLF ADVISORY REPORT: Harold Perantie, Chair of the Golf Advisory Board presented the unapproved minutes of the July 27 Advisory Board meeting (attached). He stated that two new ranges are opening up in the area by late fall that will impact Riverbend. He suggests we make a concerted effort to: clean up the grounds (especially the driving range and mini putt); place new signage on the grounds and on the 1-5 corridor; add pictures or murals; increase outside advertising; and replace bad golf balls. A new assistant to the Golf Director has been hired; his name is Brett Wilkenson; he is from Glendale Country Club. 6,000 new golf balls were just added with an additional 6,000 new balls scheduled for the next week. Jim Stone indicated that the Tuesday meetings with John Hodgson and Pete Petersen work out very well for solving any problems that arise. Flowers and signs were purchased for the golf course by S.S.M.D. they will work out with the city for compensation. To enhance sales, the entrance to the driving range will be changed to channel the public past the merchandise. YOUTH/TEEN PROGRAM UPDATE: John Hodgson reviewed recent progress in the Youth/Teen Programs; attached is the outline. The Committee has been assigned tasks and are finalizing the program mission statement. They are developing programs, enhancing Project Lighthouse, and conducting a community inventory to insure no youth group is overlooked. The committee is working on establishing a program and staffing plan creating a list of how local business' can participate; creating marketing strategies; and uniting all city departments for input. They are also working on a name for the program; something different than stereo typing kids as "Youth at Risk." A program fact sheet will be distributed to Councilmembers upon completion. RIVERBEND GOLF COURSE RESTROOMS: John Hodgson and Pete Petersen presented a drawing reflecting the location of proposed restrooms at the golf course. John pointed out that all restrooms at the 18 -hole course are portable restrooms and staff wants to see permanent restroom structures. Action: John Hodgson requested approval to proceed with permitting and installation of permanent restrooms at the Riverbend Golf Course 18 -hole. Paul Mann moved to accept, Jim Bennett second. The vote was unanimous 3-0. RIVERBEND GOLF COURSE MASTER PLAN: The components of the master plan are: 1. Develop conceptual drawing. 2. Take to Parks Committee, Men's and Women's Clubs, community meetings and Advisory Boards 3. Conduct a market analysis on the major components. John is working with May Miller to find the mechanics to fund some of the projects now. The project cost estimate would be around $1,500,000. John Hodgson also expressed the advantage we have right now if we utilize experienced staff, such as Pete Petersen, who has previous golf course design expertise. Pete Petersen presented the proposed improvements to the course: 1. Key areas to enhance: Par 3's such as: 5, 13, 16 because of their wear and tear. 2. 4th Fairway: extend it back for shorter hitters. 3. 13th Hole: create a pond for detention purposes. 4. 14th Hole: move it for better circulation. 5. Mounding at misc. areas to reduce balls from travelling. 6. Move cart path so it doesn't affect golfers as much. 7. Par 3 and Driving Range: install irrigation system. 8. Reconfigure fairways on Par 3. 9. Construct tees on Par 3. 10. Eliminate some driving range stalls. 11. Re -align range to allow for chipping and putting green, practice bunker. 12. At the mini putt: increase mini putt size and increase parking spaces by using some of the nearby grassy area in front of the range; remove the house which is on a year to year lease. Paul Mann asked what action needs to be taken now? John Hodgson responded that the Parks Department will look for the Committee's consensus, community feedback and continue to move forward toward a funding mechanism. Jim Bennett was concerned about adequate funding. John Hodgson responded that May Miller is currently working on a responsible funding source. Paul Mann asked why renovations to the mini putt couldn't begin now. Christi Houser responded that project cost stands in our way. Some cosmetics can be done before 1995. John reiterated that Pete will save us approximately $10,000 in design fees. Pete will begin cost estimating. John and Pete will update the committee each month on progress. Page -2- E I'" 1 U KIWANIS TOT LOT #1: Helen Wickstrom reviewed the final public meeting which was held on July 27 on the Kiwanis Tot Lot #1 renovation. Improvements agreed to were: move basketball court and enlarge, replace old swing set with large play structure, spring toys and bench, handicap picnic table and a portable restroom. A drinking fountain and swing set will be shown in the bid specs. The project will be out to bid after school starts, with construction in October. John Hodgson and Jack Ball toured a Kiwanis Club member, Ruth Marie Fesler, through all of the Kiwanis Tot Lots. She was very surprised at the poor condition of the parks and made a commitment to assist in improving their condition. LAKE FENWICK CABIN DEMOLITION: In May the Council authorized demolition of the cabins at Lake Fenwick due to constant vandalism. In July City Transfer was awarded the bid and 13 cabins were demolished. The removal has revealed a new a great view from the site. Jack Ball complimented City Transfer on a quality job. ADDED ITEMS: TUDOR PARK: John Hodgson and Helen Wickstrom met with Lori Hucking and Connie Hurley who are planning a fund raiser to purchase play equipment for Tudor Park. The Tudor Park area was annexed to Kent on July 1. Lori and Connie requested the city match their proposed $5,000 to purchase the play equipment. Helen Wickstrom stated that East Hill, Fee -in -Lieu funds can be used for this purpose. Action: Paul Mann moved to match the fund raising group up to $5,000 using East Hill Fee -in -Lieu funds to purchase play equipment for Tudor Park. Jim Bennett seconded. The vote was unanimous 3-0. Jim Bennett asked about the Green River Trail dedication. Helen Wickstrom suggested waiting for Public Works and King County to finish construction of their portion of the trail. The meeting adjourned at 5:50 p.m. Page -3- 0 CITY OF KENT 9 PARKS AND RECREATION DEPARTMENT YOUTH PROGRAM UPDATE Areas within the development process: * Mission Statement/Goals/Objectives * Community Inventory of Youth Programs/Agencies * Program Idea Development * Program Budget/Staffing Levels/Capital Needs * Community Business Contacts * Community "Non -Profit" Contacts * Promotion/Marketing * King County Funding * City Department Youth Committee * Timeline/Implementation CITY OF KENT GOLF ADVISORY BOARD MEETING MINUTE$ 4MM 27,1984 Attendees: Harold Perantie, Dan Farmer, Councilman Jim Bennett, Pete Petersen, May Miller, Jim Stone, Torn Sovey, John Hodgson, Joe Sly, Rosemary Mastro, R.T, Rasco, and Dick Egan. The meeting was called to order by Chair, Harold Perantie at 5:45 p,m. The addition of two new ranges In the area by late fail could impact Riverbend'e business. The appearance of the complex should be improved, especially the driving range and mini putt. It was suggested a more visible permanent sign be installed also, indicating a restuarant. pictures and/or murals add to improve the atmosphere. The placing of Riverbend Golf Complex on 1.5 signs. Advertising with literature or video's for hotels and motels on the Sea -Tac strip, airport, and Kent motels. This would help maintain a full complex through the winter months. May Miller gave a financial report indicating the budget is within 0.294 of projection. Rate increase should generate approximately and additional $75,000 in 1994. May pointed out 1994 revenue is up $104,157 over the same period In 1993. The capital projects require $1,500,000, this corresponds to payments of approximately $1,05,000/yr. on the debt. Based on information to date, this is possible. Rosemary Mastro pointed out the concern for improved restroom facilities at the per three. There was no report from the Riverbend Ladies Club. Joe Sly, the Mens Club President reported a strong active Mens Club of approximately 1000 members. The July 24, 1994 Field Day had a field of over 200 members. . , Joe was happy to report meetings between SSMD (Tom Sovay, and Jim Stone) are re- establishing the Director of Golf Relagonship. Tom Sovay at the meeting assured the Mens Club of a review of staff, merchandise, pricing, and teachers is in process to Improve the complex, Joe expressed concern over members credit accounting procedures and review of old or deliquent accounts. This investigation for improvement Is on gang. Joe reports the course is in good shape. Plans to push for faster men's club tournament play from S hours to 4 1/2 hours per round. Joe would like to see the addition of a practice sand trap and the quality of the range balls improved. Jim Stone of SSMD reported 6000 new balls were just added with an additional 6000 new bells scheduled for next week. SSMD will continue to monitor the range balls. Jim Stone indicated a good relationship with the City through Tuesday moetkW with Pete Peterson. SSMD went ahead on their own to purchase flowers and signs; they will work out compensation with the city later. Signs too important to wait! SSMD plans to rearrange the driving range entrance to enhance the merchandise areas. Jim Stone arranged tee prizes for the Kent amatuer, and is promoting a hole in one contest with the prize being an automobile. Tom Sovay (Golf Direeter) has hired a new assistant, Brett Wilkenson (from Glendale C.C.). $vett was responsible for handling the Washington State open, while at Glendale. John Hodgson, Park Director, indicated he will be presenting the master plan Tuesday at the Park Committee Meeting. Hopefully action can begin by fail. Pete Peterson reviewed a long list of projects completed, and on going. The new deck mower is working good. Pete just received two new greens movers, one extra cutting blade per reel, and 150 lbs. lighter. Should help to improve the greens. It was pointed out by attendees a dramatic improvement in the greens over 1893. Dan Farmer indicates the TGA wished to thank Pete Peterson for the ca -operation and the condition of the course for their Sweeps. R.T. Rasco suggested Tom Sovay and Pete Peterson review the 08 off the 18th tee to prevent tournament controversey. R.T. Rasco also suggests trimming up trees approximately 2 to 3 feet to speed up play and aide maintenance. R.T. Rascq expressed the need for a starters building (part of master plan). R.T. Rasco also reported negative comments on the Friday rate increase to weekend fees, and the percentage increase to the seniors. The need is for more Information to review the rate percentage. Councilman Jim Bennett thanked the Mems And Ladies Club for sparisortng four kids at the golf camp. A review of the junior program is In the works. As pointed out by John Hodgson it should not be for just the camp weak; it should be all summer with competition and available starting times. Councilman Jim Bennett wants a City momhall to oversee SSMD msmhalls, customer receipts, check starting streets, and favoritism patterns by monitoring this area. The review of the computer starting system vs trail direct call-in is under reveiw. Advisory Board wants one more month before commenting on the systems. It appears initaity, the golfers perfer the direct call in, not confusing, and fewer calls. The driving range has the much needed air conditioning in the shop area. The bench contract is being reviewed, Pete Peterson indicated a unit replacement (bench, bail washer, spike cleaner and garbage can) at $750 per tee. The new scoreboard is up and looks good, ready for the Kent City amatuer tournament. The Distance Signs for the range are i* and will be installed soon. This wilt be s positive Improvement to the range. The two restrooms for the par three are in the process of being Installed. John Hodgson indicated he is reviewing procedures and guidelines for the Advisory Board and will report at the next meeting. The meeting was adjourned at 7:45 p.m. Next meeting August 31, 1994.