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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 11/10/1992T^ a 'f "x Brenda ldmober City cl Parks Committee Minutes November 10, 1992 Councilmembers Present: Jim Bennett, Chair; Jon Johnson and Christi Houser. Staff Present: See attached list. Others Present: See attached list. KING COUNTY OPEN SPACE BOND BUDGET REVISION FOR LAKE FENWICK PROJECT Each year, King County allows cities to decide which project(s) to allocate interest that builds up on monies put aside for Bond projects. Helen Wickstrom asked that the $226,346 in interest this year go to the Lake Fenwick Acquisition and Trail project. Wickstrom added that staff will be back one more time to request authorization to allocate interest that is earned this year. In response to Councilmember Bennett's question, Wickstrom reported that staff have purchased three properties on the east side of the lake, have a purchase and sales agreement for the Country Club property, and are in the process of walking the trail site and looking at design and development of the trail . Councilmember Johnson moved to authorize to adjust the Lake Fenwick King County Open Space Bond budget to $1,681,188. Councilmember Houser seconded the motion. The motion passed unanimously. RIVERBEND DRIVING RANGE MATS Councilmember Houser requested information such as how often the mats at the driving range are changed, how much they cost, and the budget. Tim Bond reported that it will cost a total of $6,780 to purchase everything on his list that the facility needs. There is a $14,000-$16,000 balance in the golf complex recreation budget for such purchases, and Bond said he will recommend to Robyn Bartelt that the complex purchase 22- 5 X 5 mats. He said the mats last six to eight months, and the ones currently being used are 6-1/2 to 7 months old. Bond said that there is also a problem with the dimples in golf balls wearing out before their guarantee expires. He has been working with representatives from Spalding to purchase more balls at a discounted price. Bond informed the Committee that balls and mats are scheduled for replacement the first of April each year. He pointed out to Houser that staff rotate the mats so they will last longer. Houser requested that staff keep the Committee informed. She said that perhaps mats can be replaced more often next year and some can be kept in reserve. Parks Committee Minutes November 10, 1992 Page Two 1993 KENT PARKS AND RECREATION REVENUE INCREASE PROPOSAL Patrice Thorell explained that the Department's original budget proposal was accepted by the Mayor and Council , but with an additional 20% increase in fees. She presented the Parks Department's proposal for fee increases, which included three options. Option 1 is to increase fees where the market allows. This will bring in an additional $151,113 in revenue, with no additional cost to the City. This option will create a $50,000 savings to the City if Options II and III are not implemented. Option 2 is a two tier fee increase (20% for non-residents) . The goal under this option is to bring in an additional $226,133 in revenue, with a $152,021 cost to the City. Option 3 is a gift certificate rebate (20% increase with a 10% rebate to City residents) . The goal is to bring in an additional $226,133 in revenue, with a $51,493 cost to the City. Thorell discussed the pros and cons of each option. She said Option 1 will have the least negative impact, as revenues will be stabilized. The Department is not sure how participants will react to the other options. Thorell pointed out to the Committee that 80.5% of the Parks Department's tax base is business supported, which is the opposite of most communities. She also reported that businesses are 11.35% of the Department's revenue generated budget. She mentioned other issues such as the school district's concern over a two tier fee system. The Parks Department currently uses school district facilities free of charge. Thorell said there would be at least a $200,000 expenditure if the Department had to pay for facility use. On behalf of the Parks Department, Thorell requested the Committee's support for Option 1. Staff is concerned that the community be allowed to participate in Parks Department programs. Tony McCarthy said that this issue will eventually be on the Budget Committee agenda. He commended staff for doing an excellent job in looking at individual fees to determine which ones can be increased. McCarthy said that staff did a commendable job, but the proposal leaves a $75,000 hole which the Budget Committee will have to address. He said there are possibilities to fill this hole, such as a utility tax on the cellular phone industry, some cuts in the budget, or other revenue sources. Bennett commented that he is also concerned about what fee increases will do to participation. r't9 +`r Ar Parks Committee Minutes November 10, 1992 Page Three MANAGEMENT SERVICES CONTRACT PROPOSAL FOR RIVERBEND GOLF COMPLEX Roger Lubovich reported that the contract was drafted under recommendations presented by the Golf Advisory Board. He explained that the contract meets bond covenants and IRS regulations. Lubovich said the contract provides that all revenues generated at the complex must be forwarded to the City, with appropriate paybacks to the Golf Director. He pointed out for the Committee that services can be contracted out, but the Golf Director must report to the Parks Department in order to satisfy the bond covenant. Lubovich suggested that the City will want to have some input as to golf complex operating policies and procedures. Bill Doolittle asked if a financial analysis has been prepared to show how the Golf Director will increase revenues and decrease expenditures. Bennett said the analysis will be ready for discussion at the November 17 Parks Committee meeting. Lubovich commented that the analysis will also determine which items will be covered by the Golf Director under contract. He said that many items in the contract must be addressed before the City can pursue it further. Mr. Otey suggested that it will not hurt the City to look at other ideas. Bennett announced that the Committee will evaluate the two different proposals and take a vote at the November 17 meeting. Barney Wilson commented that the City has a lot of options and a lot of work to do yet. Rt PARRS COMMITTEE MEETING November 10, 1992 Attendance Name AddresslDegartment Phone No. 1. h Y► 1 /lPkKL— PA-e�S x 3(off 3 . t J /l` ( !'-IA A/C,(_ 4. 6a(- y /�✓ 1 G�d� �a N d K�� Sc/GS X � 5. bw� hq5ml P" ad- 6. fl c lc 3 6 7 7. / {' tit. (y 55(a 9. �e-�,.— �w i e.-�-I� 1,�0,I r k"-) s U � � �^ �U V •9w b� c 11. 1 O-Yvylaw 13 . GV� 14. c -�- - G(-)r4 8 15. g 16. J q 18. - �S 3 7 19. 20. 21. � 2 2. PARRS COMMITTEE MEETING November 10, 1992 Attendance Name Address/Department Phone No. 1. L11- I Svc S 3 3 2 . n�,rn fijkn L 3 . C 4. 5. 6. 7 ,1 A ,lam-�t�C11 l� 9. 10. 11. 12 . 13. 14. 15. 16. 17. 18. 19. 20. 21. 22 . :rs 1 . Brenda ber ,.,. City Cl* Parks Committee Minutes November 10, 1992 Councilmembers Present: Jim Bennett, Chair; Jon Johnson and Christi Houser. Staff Present: See attached list. Others Present: See attached list. KING COUNTY OPEN SPACE BOND BUDGET REVISION FOR LAKE FENWICK PROJECT Each year, King County allows cities to decide which project(s) to allocate interest that builds up on monies put aside for Bond projects. Helen Wickstrom asked that the $226,346 in interest this year go to the Lake Fenwick Acquisition and Trail project. Wickstrom added that staff will be back one more time to request authorization to allocate interest that is earned this year. In response to Councilmember Bennett's question, Wickstrom reported that staff have purchased three properties on the east side of the lake, have a purchase and sales agreement for the Country Club property, and are in the process of walking the trail site and looking at design and development of the trail . Councilmember Johnson moved to authorize to adjust the Lake Fenwick King County Open Space Bond budget to $1,681,188. Councilmember Houser seconded the motion. The motion passed unanimously. RIVERBEND DRIVING RANGE MATS Councilmember Houser requested information such as how often the mats at the driving range are changed, how much they cost, and the budget. Tim Bond reported that it will cost a total of $6,780 to purchase everything on his list that the facility needs. There is a $14,000-$16,000 balance in the golf complex recreation budget for such purchases, and Bond said he will recommend to Robyn Bartelt that the complex purchase 22- 5 X 5 mats. He said the mats last six to eight months, and the ones currently being used are 6-1/2 to 7 months old. Bond said that there is also a problem with the dimples in golf balls wearing out before their guarantee expires. He has been working with representatives from Spalding to purchase more balls at a discounted price. Bond informed the Committee that balls and mats are scheduled for replacement the first of April each year. He pointed out to Houser that staff rotate the mats so they will last longer. Houser requested that staff keep the Committee informed. She said that perhaps mats can be replaced more often next year and some can be kept in reserve. Parks Committee Minutes November 10, 1992 Page Two 1993 KENT PARKS AND RECREATION REVENUE INCREASE PROPOSAL Patrice Thorell explained that the Department's original budget proposal was accepted by the Mayor and Council , but with an additional 20% increase in fees. She presented the Parks Department's proposal for fee increases, which included three options. Option 1 is to increase fees where the market allows. This will bring in an additional $151,113 in revenue, with no additional cost to the City. This option will create a $50,000 savings to the City if Options II and III are not implemented. Option 2 is a two tier fee increase (20% for non-residents) . The goal under this option is to bring in an additional $226,133 in 'revenue, with a $152,021 cost to the City. Option 3 is a gift certificate rebate (20% increase with a 10% rebate to City residents) . The goal is to bring in an additional $226,133 in revenue, with a $51,493 cost to the City. Thorell discussed the pros and cons of each option. She said Option 1 will have the least negative impact, as revenues will be stabilized. The Department is not sure how participants will react to the other options. Thorell pointed out to the Committee that 80.5% of the Parks Department's tax base is business supported, which is the opposite of most communities. She also reported that businesses are 11.35% of the Department's revenue generated budget. She mentioned other issues such as the school district's concern over a two tier fee system. The Parks Department currently uses school district facilities free of charge. Thorell said there would be at least a $200,000 expenditure if the Department had to pay for facility use. On behalf of the Parks Department, Thorell requested the Committee's support for Option 1. Staff is concerned that the community be allowed to participate in Parks Department programs. Tony McCarthy said that this issue will eventually be on the Budget Committee agenda. He commended staff for doing an excellent job in looking at individual fees to determine which ones can be increased. McCarthy said that staff did a commendable job, but the proposal leaves a $75,000 hole which the Budget Committee will have to address. He said there are possibilities to fill this hole, such as a utility tax on the cellular phone industry, some cuts in the budget, or other revenue sources. Bennett commented that he is also concerned about what fee increases will do to participation. Parks Committee Minutes November 10, 1992 Page Three MANAGEMENT SERVICES CONTRACT PROPOSAL FOR RIVERBEND GOLF COMPLEX Roger Lubovich reported that the contract was drafted under recommendations presented by the Golf Advisory Board. He explained that the contract meets bond covenants and IRS regulations. Lubovich said the contract provides that all revenues generated at the complex must be forwarded to the City, with appropriate paybacks to the Golf Director. He pointed out for the Committee that services can be contracted out, but the Golf Director must report to the Parks Department in order to satisfy the bond covenant. Lubovich suggested that the City will want to have some input as to golf complex operating policies and procedures. Bill Doolittle asked if a financial analysis has been prepared to show how the Golf Director will increase revenues and decrease expenditures. Bennett said the analysis will be ready for discussion at the November 17 Parks Committee meeting. Lubovich commented that the analysis will also determine which items will be covered by the Golf Director under contract. He said that many items in the contract must be addressed before the City can pursue it further. Mr. Otey suggested that it will not hurt the City to look at other ideas. Bennett announced that the Committee will evaluate the two different proposals and take a vote at the November 17 meeting. Barney Wilson commented that the City has a lot of options and a lot of work to do yet. a, ti PARRS COMMITTEE MEETING November 10, 1992 Attendance Name AddressfDepartment Phone No. I�A&j, 7� 2. t:2S 7'C 3 . MA4 kit1 ( 1/" /Crtlr.A/CC ' 3L1aI 4. G y �/ ti d C !'l jCO 5. (,),HgtZV( 41�/'5k, PRW 6. 5AC6 I �►� s 36 7 � 7. 13. c � 14. 15. g _ �S' /J3 16. 18. ' 3 7 19. /tiv ' OO< ,T7- z l-� L= A!/-7- 20. 21. 17 5���e(ZT ��.n.1'C 85�l 335Z PARRS COMMITTEE MEETING November 10, 1992 Attendance Name Address/Department Phone No. 1. r �7 S'1/C S 3 3 2. n, - ' hqn L-tt 3 . 4. 5. 68 La 9.SILp oA3 A4A 10. 11. 12. 13 . 14. 15. 16. 17. 18. 19. 20. 21. 22.