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City Council Committees - Parks and Human Services - 05/25/1988
Marie Jensen City Cle! JEVE§ V PARKS COMMIT __---- MAY 25, 1988 CI]` L '988 CITY® KENT Councilmembers present: Steve Dowell , Chair; Jon Johnson. LERk Staff present: Brent McFall , Barney Wilson, Neil Sullivan, Patrice Thorell , Nancy Leahy, Jack Ball , Robyn Bartelt, Lori Hogan, Lea Britting, Maggie LeMaster, Judy Crouch, Glenda Valvoda, Pam Rumer. Also present: Leo Franchini and Ory McNallie, Kent Senior lien's Golf Club; Lyle Price, Valley News; Mary Williams, Chamber Arts Foundation; Dale Donaldson, Canterbury Faire Balloonist (see attached list). BALLOON CLASSIC AT KENT MUNICIPAL GOLF COURSE Wilson noted that he had received a petition through Mayor Kelleher from the Senior Men's Golf Club at Kent Municipal Golf Course. The Senior Men's Golf Club expressed concerns regarding possible problems that could arise as a result of holding the Balloon Classic at the golf course. Wilson felt that there had been a misunderstanding, because not enough information was supplied to the public concerning the Balloon Classic. Wilson then introduced Leahy to present a slide show on the Balloon Classic. Sullivan then introduced two chairmen from the Senior Men's Golf Club - Ory McNallie and Leo Franchini . Leahy presented the slide show and then addressed each of the Senior Men's Golf Club's concerns (see attachment). Williams added that the golf course location provided an excellent opportunity not only to promote the existing golf course, but also to promote the new Riverbend Golf Course. Williams suggested a display of the new course for the public to view. Dowell felt that this was a great idea. It was decided that Leahy will create a display. Franchini and McNallie informed the committee that their questions had been answered and that they were comfortable with the idea of holding the Balloon Classic at the golf course. Both explained that the letter was written only to point out possible problems that could arise. The two agreed to meet with their group to express their feelings. WEST HILL PARK Wilson stated that after meeting with the citizens of Saltair Hills, he investigated the 2 1/2-acre lot and found it to be well situated for the neighborhood. Wilson noted that the only drawback is that there is no access to the north end from the two lots there. Wilson also informed the committee Parks Committee Minutes May 25, 1988 Page 2 that an appraisal is being made and that the assessed value of the land is between $70,000 and $75,000. Dowell questioned the whereabouts of King County parks in the area. Wilson responded that they are difficult to reach because the wetlands and an apartment complex block access. Wilson explained that in order to reach the county parks, a trail system could be cut. Permission would have to be obtained from the City of Des Moines, as part of the trail would lie within the City of Des Moines. Wilson also reported that there are playfields at Parkside Elementary and Highline Community College. BUDGET REVIEW Wilson clarified that the reason this item was on the agenda was to set a date and time to hold a meeting for the Parks Committee members to review the Parks Department staff's accomplishments and future budget goals. The meeting was set for June 22 at 4:00 p.m. Location will be determined. NAMING OF '516' PARK Wilson explained that the fishing pond is for juveniles, and with the approval of the City Council , the handicapped and seniors over 70 years of age. Wilson stated that the pond had not been named, and recommended that the City hold a contest and let the juveniles name the pond. The City Council will determine the winner. Leahy was appointed in charge of the project. CONCERNS RAISED BY COUNCILMEMBER DOWELL Dowell raised some issues concerning the Senior Center that he wanted investigated for timeline and budget. 1 . Sound in classrooms and dining rooms at the Senior Center. 2. There is little air circulation in the 'Meals on Wheels' room. 3. On the outside, north of the building, there are warped panels below the windows. 4. The seniors would like to have a crosswalk across Smith Street to the Senior Center. 5. The fireplace needs a screen. Concerning air circulation in the 'Meals on Wheels' room, Bartelt explained that the contractor has been notified several times, but has never Parks Committee Minutes May 25, 1988 Page 3 responded. McFall stated that a letter will be sent from the City Attorney's office if necessary. Shreve, a senior from the Senior Center, explained that there is poor ventilation in the lapidary room also, and that unpleasant odors are emitted from the room. Dowell assured her that the issue would be looked into. SENIOR CITIZENS REPORT Wood, spokesperson for the Concerned Citizens, explained that the Concerned Citizens and the Advisory Committee have different views as to the intent of the Parks Committee when they approved the revised bylaws for the Senior Center. Wood questioned whether the bylaws were in effect at the present time or if they become effective in September 1988. Wood also inquired as to the number of positions to be filled in September 1988. After much discussion, it ►vas moved and seconded that the bylaws took effect when they were approved and adopted by the Parks Committee; in September 1988, four (4) new positions will be filled by election; and the present Advisory Committee will remain in office, with staggered nominations. The motion passed unanimously. Dowell adjourned the meeting. 2689R-09R 1 c�C� L CZouch ��n�O2 �szs�-Q� U �( - r-N LO fZ C - )IIAC /'X Mt oaf C� 4,6 t= MEMORANDUM DATE: Play 25, 1988 TO: Mayor Dan Kelleher Kent City Council Parks Committee Steve Dowell , Chairman Judy Woods Jon Johnson FROM: Barney Wilson, Director of Parks and Recreation Prepared by: Nancy Leahy, Public Information and Marketing Coordinator SUBJECT: THIRD ANNUAL INTERNATIONAL BALLOON CLASSIC The Third Annual International Balloon Classic (formerly the Canterbury Faire Balloon) is an event of high caliber, quality, and stature in the community. This year the classic features three special events: THE CELEBRITY RACE - 7:00 a.m. - Friday, July 29 Celebrity personalities from television, radio and newspapers will compete in this unique event. Each celebrity will be paired with a balloon pilot and crew to compete in a special "Hare and Hound Race". The celebrity team with the most event accuracy will win the event. Come and cheer on your favorite media personality. The Dee Daniels Jazz Concert, and the "Balloon Glow" - 7:00 p.m. - 9:30 p.m. Friday, July 29 A special Kent Summer Concert featuring international jazz artist Dee Daniels and the Bob Nixon Trio will take place 7:00 p.m. (Sponsored by the Kent Arts Commission and Boeing Aerospace Co. ) At dusk, balloonists inflate their aircrafts and light up the inside of the balloon; this show of spectacular color stays on the ground. The Kent valley will illuminate with colorful lantern-like figures "glowing" in the dark. A truly spectacular sight to see. "Hare and Hound Race" - 7:00 a.m. , Saturday and Sunday, July 30 and 31 As dawn breaks, the balloonists converge for a pilots briefing to study the winds. Pilots begin the rapid inflation of their balloons. Spectators are encouraged to catch the fascination of these aircrafts as they prepare for take-off. The lead balloon, or "Hare," takes off first and drops a target to the ground. All other balloons systematically ascend into the air and try to land a bean bag, which is thrown from the air, onto the target. The balloonist which comes the closest wins. Questions that have been raised regarding the event: How many balloons, and vehicles, do we expect to participate and expect to accommodate on the Kent Municipal Golf Course? Our updated estimate on the number of balloons that will participate this year is approximately 20. Each balloon has one support vehicle on the course. Where will the vehicles and balloons be situated for the event? Vehicles will enter the area on the road just east of the driving range, and drive south to the paved dike trail . Support vehicles will continue west on the dike trail to the point that they are directed to their spot on the south and east side of the golf course by a Balloon Classic Committee member. All vehicle locations will be marked and attended. How long will the vehicles be on the course? Vehicles will be parked on the course for approximately one to two hours for each event. There are three balloon events that will require their access to the course. (This should not present a serious oil and fuel hazard to the turf. Our Parks Department maintenance equipment, which is also petroleum fueled, spends more time than this on the course almost daily. ) - 2 - What about foot traffic on the course? Now can we best protect our valuable asset? This is a question that has legitimately received tremendous attention and care in the planning of this event. Each green will be coned off and fenced with 4 ft. heibht traffic/warning tape to protect it from spectators. Additionally, the Balloon Classic Committee will put a volunteer on each green to assure that the cones are not moved and the tape is not by-passed. We feel comfortable that there is enough area to walk around the greens that this will not present a problem for spectators. Additionally, the activity areas are away from the greens. The spectator traffic on the fairway areas of the golf course is not expected to create a big problem either. Most balloon spectators will be in flat walking shoes (sneakers or sandals) for this casual event and the healthy turf should bounce back very rapidly. As far as general concern for the impact of that many walkers on the course including trampling of flowered area and litter pickup, etc. , while it is true that people do have an impact on an area, we anticipate that the presence of 30-50 volunteers on the site, all of whom will be equipped with garbage bags for pickup, should greatly minimize the wear on the course. We had MINIMAL garbage pickup required after the balloon classic in 1987. There is something about entering a clean facility that encourages people to leave it in the same condition, and, of course, the golf course is always maintained in a perfect condition. What about the issue of money? The Kent Golf Course is a big revenue source not only for the operation and maintenance of the course, but in supporting other aspects of the City budget. It is true that the closure of the course for those four events (Friday, Saturday, and Sunday morning, and Friday night) represents a loss of approximately 200 rounds or $800. Additionally, the closure of the range on Friday evening will result in an additional loss of approximately $250. This brings our revenue loss for the closure of the complex to golfers during this - 3 - limited schedule to $1050. However, the golf complex does plan to take advantage of opportunities to recoup this loss. The golf complex will be running concessions in the mornings for cinnamon rolls and coffee for balloon spectators. We conservatively estimate that this concession will bring in approximately $1500. Additionally, on Friday night the golf course will have a concession for soft drinks, hot dogs, and beer (in a confined beer garden area). We conservatively estimate that this concession will bring in approximately $2,000. Parking will be another source of revenue. While spectators are certainly encouraged to park at Russell Road and walk the distance and carpool to the event, the convenience of parking at the golf complex facility will be available for a charge of $1 .00 per vehicle. With the 100 spaces that are available in the golf course parking lot (not including those that will be reserved only for the Colony Park Apartment dwellers), this should bring in approximately $300. We do not plan to charge for parking on Friday morning, as this is a promotional "come see what it's all about" component of the weekend festivities. Additional parking revenue will be available by utilizing the 4+ acres on the northwest corner of Russell Road and West Meeker. This 4 acre area will be prepared to be suitable for parking and we conservatively estimate we could park at least 200 cars there, for approximately $600 in revenue, for the three events that we will be charging for parking. This brings our additional revenue sum up to $4400 ($3,500 food concessions, $900 parking), which adequately compensates for the loss in golf course operation revenue due to the event. It is important to point out that the course will be open after 9 o'clock a.m. on Friday, Saturday, and Sunday and will only be closed one evening during the weekend, Friday evening for the concert and balloon glow. The driving range hours are suitably compatible with the morning events that the only time that the driving range will be closed is Friday evening. The last question is one that is very tough to address and that is the interest and rights of those golfers who feel that they should always have access to golfing activities during regular operating hours. - 4 - It is true that those 335 missed rounds and few hours of missed activity at the driving range will deny some golfers the opportunity to participate in their chosen recreation during that time. It is also true that the total of the four events for the balloon classic weekend will involve approximately 20,000 citizens. Some of those citizens may have been golfers on the course and others would certainly not have been. The support from the community for this event indicates that this is a valid and worthwhile project for the City of Kent and Seafair to be undertaking and is worthy of our best efforts to put on the finest program that we can accommodate. 2817R-32R - 5 - -�---� Marie Jensen City Cle� PARKS COMM I TI EL MINUILS N Q MAY 25, 198$ C�rY ® � 1988 Qry ���ENT' Councilmembers present: Steve Dowell , Chair; Jon Johnson. RNC Staff present: Brent McFall , Barney Wilson, Neil Sullivan, Patrice Thorell , Nancy Leahy, Jack Ball , Robyn Bartelt, Lori Hogan, Lea Britting, Maggie LeMaster, Judy Crouch, Glenda Valvoda, Pam Rumer. Also present: Leo Franchini and Ory McNallie, Kent Senior Men's Golf Club; Lyle Price, Valley News; Mary Williams, Chamber Arts Foundation; Dale Donaldson, Canterbury Faire Balloonist (see attached list). BALLOON CLASSIC AT KENT MUNICIPAL GOLF COURSE Wilson noted that he had received a petition through Mayor Kelleher from the Senior Men's Golf Club at Kent Municipal Golf Course. The Senior Men's Golf Club expressed concerns regarding possible problems that could arise as a result of holding the Balloon Classic at the golf course. Wilson felt that there had been a misunderstanding, because not enough information was supplied to the public concerning the Balloon Classic. Wilson then introduced Leahy to present a slide show on the Balloon Classic. Sullivan then introduced two chairmen from the Senior Men's Golf Club - Ory McNallie and Leo Franchini . Leahy presented the slide show and then addressed each of the Senior Men's Golf Club's concerns (see attachment). Williams added that the golf course location provided an excellent opportunity not only to promote the existing golf course, but also to promote the new Riverbend Golf Course. Williams suggested a display of the new course for the public to view. Dowell felt that this was a great idea. It was decided that Leahy will create a display. Franchini and McNallie informed the committee that their questions had been answered and that they were comfortable with the idea of holding the Balloon Classic at the golf course. Both explained that the letter was written only to point out possible problems that could arise. The two agreed to meet with their group to express their feelings. WEST HILL PARK Wilson stated that after meeting with the citizens of Saltair Hills, he investigated the 2 1/2-acre lot and found it to be well situated for the neighborhood. Wilson noted that the only drawback is that there is no access to the north end from the two lots there. Wilson also informed the committee 0 i Parks Committee Minutes May 25, 1988 Page 2 that an appraisal is being made and that the assessed value of the land is between $70,000 and $75,000. Dowell questioned the whereabouts of King County parks in the area. Wilson responded that they are difficult to reach because the wetlands and an apartment complex block access. Wilson explained that in order to reach the county parks, a trail system could be cut. Permission would have to be obtained from the City of Des Moines, as part of the trail would lie within the City of Des Moines. Wilson also reported that there are playfields at Parkside Elementary and Highline Community College. BUDGET REVIEW Wilson clarified that the reason this item was on the agenda was to set a date and time to hold a meeting for the Parks Committee members to review the Parks Department staff's accomplishments and future budget goals. The meeting was set for June 22 at 4:00 p.m. Location will be determined. NAMING OF '516' PARK Wilson explained that the fishing pond is for juveniles, and with the approval of the City Council , the handicapped and seniors over 70 years of age. Wilson stated that the pond had not been named, and recommended that the City hold a contest and let the juveniles name the pond. The City Council will determine the winner. Leahy was appointed in charge of the project. CONCERNS RAISED BY COUNCILMEMBER DOWELL Dowell raised some issues concerning the Senior Center that he wanted investigated for timeline and budget. 1 . Sound in classrooms and dining rooms at the Senior Center. 2. There is little air circulation in the 'Meals on Wheels' room. 3. On the outside, north of the building, there are warped panels below the windows. 4. The seniors would like to have a crosswalk across Smith Street to the Senior Center. S. The fireplace needs a screen. Concerning air circulation in the 'Meals on Wheels' room, Bartelt explained that the contractor has been notified several times, but has never Parks Committee Minutes May 25, 1988 Page 3 responded. McFall stated that a letter will be sent from the City Attorney's office if necessary. Shreve, a senior from the Senior Center, explained that there is poor ventilation in the lapidary room also, and that unpleasant odors are emitted from the room. Dowell assured her that the issue would be looked into. SENIOR CITIZENS REPORT Wood, spokesperson for the Concerned Citizens, explained that the Concerned Citizens and the Advisory Committee have different views as to the intent of the Parks Committee when they approved the revised bylaws for the Senior Center. Wood questioned whether the bylaws were in effect at the present time or if they become effective in September 1988. Mood also inquired as to the number of positions to be filled in September 1988. After much discussion, it was moved and seconded that the bylaws took effect when they were approved and adopted by the Parks Committee; in September 1988, four (4) new positions will be filled by election; and the present Advisory Committee will remain in office, with staggered nominations. The motion passed unanimously. Dowell adjourned the meeting. 2689R-09R �f 77 a� J � A lea" � . .1 '�- D C Tr- v F MEMORANDUM DATE: May 25, 1988 TO: Mayor Dan Kelleher Kent City Council Parks Committee Steve Dowell , Chairman Judy Woods Jon Johnson FROM: Barney Wilson, Director of Parks and Recreation Prepared by: Nancy Leahy, Public Information and Marketing Coordinator SUBJECT: THIRD ANNUAL INTERNATIONAL BALLOON CLASSIC The Third Annual International Balloon Classic (formerly the Canterbury Faire Balloon) is an event of high caliber, quality, and stature in the community. This year the classic features three special events: THE CELEBRITY RACE - 7:00 a.m. - Friday, July 29 Celebrity personalities from television, radio and newspapers will compete in this unique event. Each celebrity will be paired with a balloon pilot and crew to compete in a special "Hare and Hound Race". The celebrity team with the most event accuracy will win the event. Come and cheer on your favorite media personality. The Dee Daniels Jazz Concert, and the "Balloon Glow" - 7:00 p.m. - 9:30 p.m. Friday, July 29 A special Kent Summer Concert featuring international jazz artist Dqe Daniels and the Bob Nixon Trio will take place 7:00 p.m. (Sponsored by the Kent Arts Commission and Boeing Aerospace Co. ) At dusk, balloonists inflate their aircrafts and light up the inside of the balloon; this show of spectacular color stays on the ,grohnd. The Kent valley will illuminate with colorful lantern-like figures "glowing", in the dark. A truly spectacular sight to see. "Hare and Hound Race" - 7:00 a.m. , Saturday and Sunday, July 30 and 31 As dawn breaks, the balloonists converge for a pilots briefing to study the winds. Pilots begin the rapid inflation of their balloons. Spectators are encouraged to catch the fascination of these aircrafts as they prepare for take-off. The lead balloon, or "Hare," takes off first and drops a target to the ground. All other balloons systematically ascend into the air and try to land a bean bag, which is thrown from the air, onto the target. The balloonist which comes the closest wins. Questions that have been raised regarding the event: How many balloons, and vehicles, do we expect to participate and expect to accommodate on the Kent Municipal Golf Course? Our updated estimate on the number of balloons that will participate this year is approximately 20. Each balloon has one support vehicle on the course. Where will the vehicles and balloons be situated for the event? Vehicles will enter the area on the road just east of the driving range, and drive south to the paved dike trail . Support vehicles will continue west on the dike trail to the point that they are directed to their spot on, the south and east side of the golf course by a Balloon Classic Committee member. All vehicle locations will be marked and attended. How long will the vehicles be on the course? Vehicles will be parked on the course for approximately one to two hours for each event. There are threo balloon events that will require their, ,aocess to the course. (This should not present a serious oil and fuel hazard to the turf. Our Parks Department maintenance equipment, which is also petroleum fueled, spends more time than this on the course almost daily, ) - 2 - What about foot traffic on the course? How can we best protect ouriyaluable asset? This is a question that has legitimately received tremendous attention and care in the planning of this event. Each green will be coned off and fenced with 4 ft. heibht traffic/warning tape to protect it from spectators. Additionally, the Balloon Classic Committee will put a volunteer on 'each green to assure that the cones are not moved and the tape is not by-passed. We feel comfortable that there is enough area to walk around the greens that this will not present a problem for spectators. Additionally, the activity areas are away from the greens. The spectator traffic on the fairway areas of the golf course is not expected to create a big problem either. Most balloon spectators will be in flat walking shoes (sneakers or sandals) for this casual event and the healthy turf should bounce back very rapidly. As far as general concern for the impact of that many walkers on the course including trampling of flowered area and litter pickup, etc. , while ,it ,is true that people do have an impact on an area, we anticipate that the prosence of 30-50 volunteers on the site, all of whom will be equipped with garbage bags for pickup, should greatly minimize the wear on the course. We had MINIMAL garbage pickup required after the balloon classic in 1987. There is something about entering a clean facility that encourages people to leave it in the same condition, and, of course, the golf course is always maintained in a perfect condition. What about the issue of money? The Kent Golf Course is a big revenue source not only for the operation and maintenance of the course, but in supporting other aspects of the City budget. It is true that the closure of the course for those four events (Friday, Saturday, and Sunday morning, and Friday night) represents a loss of approximately 200 rounds or $800. Additionally, the closure of the range on Friday evening will result in an additional loss of approximately $250, This brings our revenue loss for the closure of the complex to golfers during this - 3 - limited schedule to $1050. However, the golf complex does plan to take' advantage of opportunities to recoup this loss. The golf complex wiN}1 be running concessions in the mornings for cinnamon rolls and coffee for balloon spectators. We conservatively estimate that this concession will bring in approximately $1500. Additionally, on Friday night the golf course will have a concession for soft drinks, hot dogs, and beer (in a confined beer garden area). We conservatively estimate that this concession will bring in approximately $2,000. Parking will be another source of revenue. While spectators are certainly encouraged to park at Russell Road and walk the distance and carpool,�11;0' the event, the convenience of parking at the golf complex facility will be available for a charge of $1 .00 per vehicle. With the 100 spaces that are available in the golf course ,parking lot (not including those that will be reserved only for the Colony Park Apartment dwellers), this should bring in approximately $300. We do not plan to charge for parking on Friday morning, as this is a promotional "come see what it's all about" component of the weekend festivities. Additional parking revenue will be available by utilizing the 4+ acres on the northwest dorner of Russell Road and Wost Meeker. This 4 acre area will be prepared to be suitable for parking and we conservatively estimate we could park at least 200 cars there, for approximately $600 in revenue, for the three events that we will be charging for parking. This brings our additional revenue sum up to $4400 ($3i500 food concessions, $900 parking), which adequately compensates for the loss in golf course operation revenue due to the event. It is important to point out ,that the course will be open after 9 o'dlock a.m. on Friday, Saturday, and Sunday and will only be closed one evening during the weekend, Friday evening for the concert and balloon glow. The driving 'range hours are suitably compatible with the morning events that the only time that the driving range will be closed is Friday evening. The last question is one that is very tough to address and that is the interest and rights of those golfers who feel that they should a7way , have access to golfing activities during regular operating hours. - 4 - a. I It is true that those 335 missed rounds and few hours of missed activity at the driving range will deny some golfers the opportunity to particite in their chosen recreation during that time. It is also true that the dotal of the four events for the balloon classic weekend will involve approximately 20,000 citizens. Some of those citizens may have been golfers on tle course and others would certainly not have been. The support from the co mity for this event indicates that this is a valid and worthwhile project for the City of Kent and Seafair to be undertaking and is worthy of our best efforts to put on the finest program that we can accommodate. 2017R-32R - 5 - Marie Jensen City Cle• PARKS COMMITILL MINUTES S N MAY 25, 1988 CI71, OF`� 1988 CI Ty AE FI bT Councilmembers present: Steve Dowell , Chair; Jon Johnson. RlC Staff present: Brent McFall , Barney Wilson, Neil Sullivan, Patrice Thorell , Nancy Leahy, Jack Ball , Robyn Bartelt, Lori Hogan, Lea Britting, Maggie LeMaster, Judy Crouch, Glenda Valvoda, Pam Rumer. Also present: Leo Franchini and Ory McNallie, Kent Senior Men's Golf Club; Lyle Price, Valley News; Mary Williams, Chamber Arts Foundation; Dale Donaldson, Canterbury Faire Balloonist (see attached list). BALLOON CLASSIC AT KENT MUNICIPAL GOLF COURSE Wilson noted that he had received a petition through Mayor Kelleher from the Senior Men's Golf Club at Kent Municipal Golf Course. The Senior Men's Golf Club expressed concerns regarding possible problems that could arise as a result of holding the Balloon Classic at the golf course. Wilson felt that there had been a misunderstanding, because not enough information was supplied to the public concerning the Balloon Classic. Wilson then introduced Leahy to present a slide show on the Balloon Classic. Sullivan then introduced two chairmen from the Senior Men's Golf Club - Ory McNallie and Leo Franchini . Leahy presented the slide show and then addressed each of the Senior Men's Golf Club's concerns (see attachment). Williams added that the golf course location provided an excellent opportunity not only to promote the existing golf course, but also to promote the new Riverbend Golf Course. Williams suggested a display of the new course for the public to view. Dowell felt that this was a great idea. It was decided that Leahy will create a display. Franchini and McNallie informed the committee that their questions had been answered and that they were comfortable with the idea of holding the Balloon Classic at the golf course. Both explained that the letter was written only to point out possible problems that could arise. The two agreed to meet with their group to express their feelings. WEST HILL PARK Wilson stated that after meeting with the citizens of Saltair Hills, he investigated the 2 1/2-acre lot and found it to be well situated for the neighborhood. Wilson noted that the only drawback is that there is no access to the north end from the two lots there. Wilson also informed the committee a Parks Committee Minutes May 25, 1988 Page 2 that an appraisal is being made and that the assessed value of the land is between $70,000 and $75,000. Dowell questioned the whereabouts of King County parks in the area. Wilson responded that they are difficult to reach because the wetlands and an apartment complex block access. Wilson explained that in order to reach the county parks, a trail system could be cut. Permission would have to be obtained from the City of Des Moines, as part of the trail would lie within the City of Des Moines. Wilson also reported that there are playfields at Parkside Elementary and Highline Community College. BUDGET REVIEW Wilson clarified that the reason this item was on the agenda was to set a date and time to hold a meeting for the Parks Committee members to review the Parks Department staff's accomplishments and future budget goals. The meeting was set for June 22 at 4:00 p.m. Location will be determined. NAMING OF '515' PARK Wilson explained that the fishing pond is for juveniles, and with the approval of the City Council , the handicapped and seniors over 70 years of age. Wilson stated that the pond had not been named, and recommended that the City hold a contest and let the juveniles name the pond. The City Council will determine the winner. Leahy was appointed in charge of the project. CONCERNS RAISED BY COUNCILMEMBER DOWELL Dowell raised some issues'concerning the Senior Center that he wanted investigated for timeline and budget. 1 . Sound in classrooms and dining rooms at the Senior Center. 2. There is little air circulation in the 'Meals on Wheels' room. 3. On the outside, north of the building, there are warped panels below the windows. 4. The seniors would like to have a crosswalk across Sm th Street to the Senior Center. 5. The fireplace needs a screen. Concerning air circulation in the 'Meals on Wheels' room, Bartelt explained that the contractor has been notified several times, but has never Parks Committee Minutes May 25, 1988 Page 3 responded. McFall stated that a letter will be sent from the City Attorney's office if necessary. Shreve, a senior from the Senior Center, explained that there is poor ventilation in the lapidary room also, and that unpleasant odors are emitted from the room. Dowell assured her that the issue would be looked into. SENIOR CI.TIZENS REPORT Wood, spokesperson for the Concerned Citizens, explained that the Concerned Citizens and the Advisory Committee have different views as to the intent of the Parks Committee when they approved the revised bylaws for the Senior Center. Wood questioned whether the bylaws were in effect at the present time or if they become effective in September 1988. Wood also inquired as to the number of positions to be filled in September 1988. After much discussion, it was moved and seconded that the bylaws took effect when they were approved and adopted by the Parks Committee; in September 1988, four (4) new positions will be filled by election; and the present Advisory Committee will remain in office, with staggered nominations. The motion passed unanimously. Dowell adjourned the meeting. 2689R-09R 77 � ,eo . c'd. LC�ouc �Qn�02 t"'3j, � e N L© Z-AA A-4/ C _l � AD jj MEMORANDUM DATE: P•1ay 25, 1988 TO: Mayor Dan Kelleher Kent City Council Parks Committee Steve Dowell , Chairman Judy Woods Jon Johnson FROM: Barney Wilson, Director of Parks and Recreation Prepared by: Nancy Leahy, Public Information and Marketing Coordinator SUBJECT: THIRD ANNUAL INTERNATIONAL BALLOON CLASSIC The Third Annual International Balloon Classic (formerly the Canterbury Faire Balloon) is an event of high caliber, quality, and stature in the community. This year the classic features three special events: THE CELEBRITY RACE - 7:00 a.m. - Friday, July 29 Celebrity personalities from television, radio and newspapers will compete in this unique event. Each celebrity will be paired with a balloon pilot and crew to compete in a special "Hare and Hound Race". The celebrity team with the most event accuracy will win the event. Come and cheer on your favorite media personality. The Dee Daniels Jazz Concert, and the "Balloon Glow" - 7:00 p.m. - 9:30 p.m. Friday, July 29 A special Kent Summer Concert featuring international jazz artist Dee Daniels and the Bob Nixon Trio will take place 7:00 p.m. (Sponsored by the Kent Arts Commission and Boeing Aerospace Co. ) At dusk, balloonists inflate their aircrafts and light up the inside of the balloon; this show of spectacular color stays on the ground. The Kent valley will illuminate with colorful lantern-like figures "glowing" in the dark. A truly spectacular sight to see. "Hare and Hound Race" - 7:00 a.m., Saturday and Sunday, ,July 30 and ,41 As dawn breaks, the balloonists converge for a pilots briefing to study the winds. Pilots begin the rapid inflation of their balloons. Spectators are encouraged to catch the fascination of these aircrafts as they prepare for take-off. The lead balloon, or "Hare," takes off first and drops a target to the ground. All other balloons systematically ascend into the air and try to land a bean bag, which is thrown from the air, onto the target. The balloonist which comes the closest wins. Questions that have been raised regarding the event: How many balloons, and vehicles, do we expect to participate and expect to accommodate on the Kent Municipal Golf Course? Our updated estimate on the number of balloons that will participate this year is approximately 20. Each balloon has one support vehicle on the course. Where will the vehicles and balloons be situated for the event? Vehicles will enter the area on the road just east of the driving ra.Age, and drive south to the paved dike trail . Support vehicles will continue west on the dike trail to the point that they are directed to their spot on the south and east side of the golf course by a Balloon Classic Committee member. All vehicle locations will be marked and attended. How long will the vehicles be on the course? Vehicles will be parked on the course for approximately one to two hours for each event. There are three balloon events that will require their access to the course. (This should not present a serious oil and fuel hazard to the turf. Our Parks Department maintenance equipment, which is also petroleum fueled, spends more time than this on the course almost daily. ) - 2 - Me _ ♦ * I What about foot traffic on the course? Mow can we best protect our valuable asset? This is a question that has legitimately received tremendous attention and care in the planning of this event. Each green will be coned off and fenced with 4 ft. heibht traffic/warding tape to protect it from spectators, Additionally, the Balloon Classic Committee will put a volunteer on 'each green to assure that the cones are not moved and the tape is not by-passed, We feel comfortable that there is enough area to walk around the greens that this will not present a problem for spectators. Additionally, the activity areas are away from the greens. The spectator traffic on the fairway areas of the golf course is not expected to create a big problem either. Most balloon spectators will be in ;flat walking shoes (sneakers or sandals) for this casual event and the healthy turf should bounce back very rapidly. As far as general concern for the impact of that many walkers on the course including trampling of flowered area and litter pickup, etc., while ,it is true that people do have an impact on an area, we anticipate that the presence of 30-50 volunteers on the site, all of whom will be equipped with garbage bags for pickup, should greatly minimize the wear on the course. We had MINIMAL garbage pickup required after the balloon classic in 1987. There is something about entering a clean facility that encourages people to leave it in the same condition, and, of course, the golf course is always maintained in a perfect condition. What about the issue of money? The Kent Golf Course is a big revenue source not only for the operation and maintenance of the course, but in supporting other aspects of the City budget. It is true that the closure of the course for those four events (Friday, Saturday, and Sunday morning, and Friday night) represents a loss of approximately 200 rounds or $800. Additionally, the closure of the range on Friday evening will result in an additional loss of approximately $250. This brings our revenue loss for the closure of the complex to golfers during this - 3 - limited schedule to $1050. Fpwever, the golf complex does plan to tyke; advantage of opportunities to recoup this loss. The golf complex wV11 be running concessions in the mornings for cinnamon rolls and coffee for balloon spectators. We conservativel,'y estimate that this concession will bring in approximately $1500. Additionally, on Friday night the golf course will have a concession for soft drinks, hot dogs, and beer (in a confined beer; garden area). We conservatively estimate that this concession will bring in approximately $2,000. Parking will be another source of revenue. While spectators are certainly encouraged to park at Russell Road and walk the distance and carpool to the event, the convenience of parking at the golf complex facility will be available for a charge of $1 .00 per vehicle. With the 100 spaces that are available in the golf course parking lot (not including those that will be reserved only for the Colony Park Apartment dwellers), this should bring in approximately $300. We do not plan to charge for parking on Friday morning, as this is a promotional "come see what it's all about" component of the weekend festivities. Additional parking revenue will be available day utilizing the 4+ acres on the northwest dorner of Russell Road and Vest Meeker. This 4 acre area will be prepared to be suitable for parking and we conservatively estimate we could park at least 200 cars there, for approximately $600 in revenue, for the three events that we will be charging for parking. This brings our additional revenue sum up to $4400 ($3,500 food concessions, $900 parking), which adequately compensates for the loss in golf course operation revenue due to the event. It is important to point out that the course will be open after 9 b'alock a.m. on Friday, Saturday, and Sunday and will only be closed one evening wring the weekend, Friday evening for the concert and balloon glow. The driving range hours are suitably compatible with the morning events that the only time that the driving range will be closed is Friday evening. The last question is one that is very tough to address and that is the interest and rights of those golfers who feel that they should always have access to golfing activities during regular operating hours. - 4 - It is true that those 335 missed rounds and few hours of missed activity at -° the driving range will deny some golfers the opportunity to parti,cite in their chosen recreation during that time. It is also true that the total of the four events for the balloon classic weekend will involve approxiioately 20,000 citizens. Some of those citizens may have been golfers on the course and others would certainly not have been. The support from the comnity for this event indicates that this is a valid and worthwhile project for the City of Kent and Seafair to be undertaking and is worthy of our best efforts to put on the finest program that we can accommodate. 2817R-32R _ 5 _