HomeMy WebLinkAboutCity Council Committees - Operations - 09/27/1995 OPE RAAT6DNS COMMITTE I-S MINUTE S
SEPTEMBER 27, 1995
COMMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair, Leona Orr
STAFF PRESENT: Norm Angelo, Ed Crawford, John Hodgson, Joye Honeycutt, Charlie Lindsey,
Roger Lubovich, May Miller, Kelli O'Donnell, Ron Spang, Sue Viseth, Don Wickstrom
MEMBERS OF THE PUBLIC: None
The meeting was called to order at 9:34 a.m. by Chairperson Johnson.
Approval of Vouchers: All claims for the period ending September 15, 1995, in the amount of
$3,046,252.05 were approved for payment.
Council Meeting Schedule
City Attorney Lubovich stated that this item had been brought forward at the request of Council Member
Clark. Clark requested that meetings be changed on the evenings of general elections and three proposals
had been drafted to address this issue. The three alternatives cover holding the meeting the evening
following the election, 8:15 p.m. the night of the election or holding only one meeting in November.
Lubovich noted that staff has noted concern that annexation issues need to go before Council during this
time period. Committee Member Orr stated that the option for one meeting was not workable and the only
change she could agree to is the 8:15 p.m. start time.
Committee Chair Johnson stated that in his opinion it was not necessary to change the meeting since no
compelling reason has been stated. He added that with one meeting in December,there is the budget and
other items that need to be brought before Council. In addition,the City has done a good job in the past
of not scheduling public hearings or items for public communications on election night. If something
controversial came forward in the future the item could always be pulled and held to the next meeting.
After further discussion, Orr moved to make no change in election night meetings. Johnson seconded and
the motion passed 2-0.
1995 Annexation Budget
Director of Finance May Miller stated that this was a piece of the original presentation to make an
adjustment for the 1995 charges. The 1996 budget will include the annexation proposed budget. May
distributed the budget amendment and reviewed it with the Committee. In reviewing the revenue, she
noted that the Regional Justice Center sales tax was never budgeted and is estimated to be $150,000 by
year end. The additional funding will help to cover census expenses to meet the January 18 deadline. If
this deadline is not met the City would risk losing 1/4 of the shared revenue plus the criminal justice
funding for the entire year May explained. She continued that additional costs for postage, legal notices,
and pre-billing are added. The addition of a person in December will be paid out of the utility/drainage
accounts to work on the addition of all of the accounts.
After further discussion of the census taking, Miller continued her review noting that police has been
authorized to add 10 lateral officers and budgeting includes background checks,equipment, etc. A portion
of this expense will be funded from the Regional Justice Center sales tax and the remainder from the
Springwood grant and CIP. Chief Crawford added that the plan is to maximize the use of resources.
Funds will be saved by phasing in officers and hiring lateral positions will save training time. May noted
that the differed drainage rates also have resulted in a savings that will be used to cover 1995 annexation
costs. She concluded that she would recommend the Council adopt the budget amendment which will be
included in the budget adjustment ordinance in December. Orr moved to approve the budget amendment
for the 1995 annexation expenses. Johnson seconded and the motion carried 2-0.
OPERATIOT& COMMITTEE MIMES, CONT.
SEPTEMBER 241995
1996-2001 Capital Facilities Plan
May Miller distributed the draft CFP noting that this is a working document and is being brought forward
for review only. She explained that there will be a Council workshop in two weeks and it is planned to
adopt the final CFP two weeks after the workshop. Miller thanked the department directors noting that
it had been an incredible task to balance the finds available with the critical needs. She noted that her staff
had worked to put it all together in a more readable format.
May began her review by noting that the Capital Facilities Plan is a portion of the Growth Management
Plan and requires that it be balanced to funding. She noted that the proposed plan addresses debt service;
fund balance of the CIP;taking care of existing parks, facilities and grounds; and, future planning. May
reviewed the plan with the Committee. During her review Orr asked if the annexation was included. May
replied that it was not except for small items such as new signage and the new area will be inventoried next
year. After the review was completed, Orr commented that she was glad to see that the burn props have
been included as they get more expensive every year.
August Financial Report
Miller stated that she would not go through every page of the August Financial Report but noted on page
11 sales tax was down in June,July and August from the trend but it was reported up 4.8%in September.
She noted that half of the expected overage will be used for the annexation with the rest going into the
general fund. On page 13, May reviewed the sales tax by category noting that retail is up 7%and other
cities are also experiencing strong sales tax revenues. After noting the activity in building permits on page
17, Miller concluded by reviewing page 24 noting that it is projected we will end the year$708,000 above
budget in revenue with a projected increase in the reserve from$1,774,617 to $2,232,276.
Committee Chair Johnson asked if there was any other business to be brought before the Committee.
There being none the meeting was adjourned at 10:24 a.m.
Page 2
OPERATO)NS COMMITTEMINC.TTE S
SEPTEMBER 27, 1995
COMMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair, Leona Orr
STAFF PRESENT: Norm Angelo, Ed Crawford, John Hodgson, Joye Honeycutt, Charlie Lindsey,
Roger Lubovich, May Miller, Kelli O'Donnell, Ron Spang, Sue Viseth,Don Wickstrom
MEMBERS OF THE PUBLIC: None
The meeting was called to order at 9:34 a.m. by Chairperson Johnson.
ARvroval of Vouchers: All claims for the period ending September 15, 1995, in the amount of
$3,046,252.05 were approved for payment.
Council Meeting Schedule
City Attorney Lubovich stated that this item had been brought forward at the request of Council Member
Clark. Clark requested that meetings be changed on the evenings of general elections and three proposals
had been drafted to address this issue. The three alternatives cover holding the meeting the evening
following the election, 8:15 p.m. the night of the election or holding only one meeting in November.
Lubovich noted that staff has noted concern that annexation issues need to go before Council during this
time period. Committee Member Orr stated that the option for one meeting was not workable and the only
change she could agree to is the 8:15 p.m. start time.
Committee Chair Johnson stated that in his opinion it was not necessary to change the meeting since no
compelling reason has been stated. He added that with one meeting in December,there is the budget and
other items that need to be brought before Council. In addition, the City has done a good job in the past
of not scheduling public hearings or items for public communications on election night. If something
controversial came forward in the future the item could always be pulled and held to the next meeting.
After further discussion, Orr moved to make no change in election night meetings. Johnson seconded and
the motion passed 2-0.
1995 Annexation Budget
Director of Finance May Miller stated that this was a piece of the original presentation to make an
adjustment for the 1995 charges. The 1996 budget will include the annexation proposed budget. May
distributed the budget amendment and reviewed it with the Committee. In reviewing the revenue, she
noted that the Regional Justice Center sales tax was never budgeted and is estimated to be $150,000 by
year end. The additional funding will help to cover census expenses to meet the January 18 deadline. If
this deadline is not met the City would risk losing 1/4 of the shared revenue plus the criminal justice
funding for the entire year May explained. She continued that additional costs for postage, legal notices,
and pre-billing are added. The addition of a person in December will be paid out of the utility/drainage
accounts to work on the addition of all of the accounts.
After further discussion of the census taking, Miller continued her review noting that police has been
authorized to add 10 lateral officers and budgeting includes background checks,equipment, etc. A portion
of this expense will be funded from the Regional Justice Center sales tax and the remainder from the
Springwood grant and CIP. Chief Crawford added that the plan is to maximize the use of resources.
Funds will be saved by phasing in officers and hiring lateral positions will save training time. May noted
that the differed drainage rates also have resulted in a savings that will be used to cover 1995 annexation
costs. She concluded that she would recommend the Council adopt the budget amendment which will be
included in the budget adjustment ordinance in December. Orr moved to approve the budget amendment
for the 1995 annexation expenses. Johnson seconded and the motion carried 2-0.
OPERATIOI& COMMITTEE MIN *ES, CONT.
SEPTEMBE 241995
1996-2001 Camital Facilities Plan
May Miller distributed the draft CFP noting that this is a working document and is being brought forward
for review only. She explained that there will be a Council workshop in two weeks and it is planned to
adopt the final CFP two weeks after the workshop. Miller thanked the department directors noting that
it had been an incredible task to balance the funds available with the critical needs. She noted that her staff
had worked to put it all together in a more readable format.
May began her review by noting that the Capital Facilities Plan is a portion of the Growth Management
Plan and requires that it be balanced to funding. She noted that the proposed plan addresses debt service;
fund balance of the CIP;taking care of existing parks, facilities and grounds; and, future planning. May
reviewed the plan with the Committee. During her review Orr asked if the annexation was included. May
replied that it was not except for small items such as new signage and the new area will be inventoried next
year. After the review was completed, Orr commented that she was glad to see that the burn props have
been included as they get more expensive every year.
August Financial Report
Miller stated that she would not go through every page of the August Financial Report but noted on page
11 sales tax was down in June,July and August from the trend but it was reported up 4.8% in September.
She noted that half of the expected overage will be used for the annexation with the rest going into the
general fund. On page 13, May reviewed the sales tax by category noting that retail is up 7%and other
cities are also experiencing strong sales tax revenues. After noting the activity in building permits on page
17, Miller concluded by reviewing page 24 noting that it is projected we will end the year$708,000 above
budget in revenue with a projected increase in the reserve from $1,774,617 to $2,232,276.
Committee Chair Johnson asked if there was any other business to be brought before the Committee.
There being none the meeting was adjourned at 10:24 a.m.
Page 2