HomeMy WebLinkAboutCity Council Committees - Operations - 05/11/1994PERARI
O ONS COMMITTEE MINUTES
MAY 11,1994
COMMITTEE MEMBERS PRESENT: Jon Johnson, Leona Orr
STAFF PRESENT: Roger Lubovich, Brent McFall, May Miller, Kelli O'Donnell
MEMBERS OF THE PUBLIC: Cheryl Reid
The meeting was called to order at 9:33 a.m. by Chairperson Johnson.
Approval of Vouchers
All claims for the period ending April 29, 1994, in the amounts of $1,756,949.93 were approved for payment.
Authorization for Full Time Admin Assist I - Opgrgions
Director of Operations McFall informed the Committee that the Mayor's Office/O tions combined
currently has two support personnel. He noted that one is a full time position held by Jqa Banister and the
other is a part time position which is at the 60% level that is held by Kelli O'Donnell. McFall reported that
the workload has increased with the addition of a full time mayor as well as the DirectoT, of Operations and
Arthur Martin. The workload was compounded previously when the department absorbed the loss of the
receptionist. McFall concluded that the current incumbent is willing to go full time which would be a big
help in providing support for the Office and Council with an annual cost of $18,000 which would come out
of the general fund.
Committeemember Orr asked if the current part time position receives full benefits. McFall responded that
medical is at full time equivalent but the rest are pro rated such as retirement, etc.
After further discussion, Orr moved to approve the request to change the position to full time. Johnson
seconded the motion which passed 2-0.
1st Quarter Financial Report (Cont.l
Finance Manager Miller reviewed the First Quarter Financial Report with the Committee. During her
review, Miller noted that on Page 3 the receivables reflected special assessments which require over a year
before foreclosure. Miller noted that the city is continuing to work with a collection agency and will be
looking at possible options for Court collections. McFall added that under the best circumstances court
collections tend to run low and the city is planning to aggressively pursue delinquencies.
During further review, Miller noted that as of April sales tax is ahead overall by 6.3%. Miller cautioned that
it is too early to tell how long this trend will continue. Miller noted on page 11 that there was a decrease in
contracting and manufacturing but an increase of 8.6% in retail and 15.5% in services. (luring review of
building permits, McFall noted that a leading indicator that is positive is the number of WPA reviews which
have been high. He added that they are not showing in building projects yet but it is a hopeful sign. Miller
noted that citation revenues are way up which may be reflective of the new municipal court.
After completing the review, Miller noted the budget process calendar stating disi this budget call is
scheduled for 6/1/94. Miller stated that the second quarter report will come to the Orations Committee
on July 27th and will give a better idea of what the 1995 baseline should be followed by 4apartment meetings
with administration in August. Miller pointed out that this is a draft calendar and can be changed if Council
wishes. McFall stated that it is up to Council how much of the budget they wish to cleal with as a committee
of the whole or through the Operations Committee . Miller asked to be notified if Council has any
suggestions or changes.
Committee Chair Johnson adjourned the meeting at 9:57 a.m.