HomeMy WebLinkAboutCity Council Committees - Operations - 09/14/1994a, -rt i t
" OPERATIONS COMMITTEE MINUTES
SEPTEMBER 14, 1994
COMMITTEE MEMBERS PRESENT: Jon Johnson - Chair, Leona Orr, Christi Houser
STAFF PRESENT: Laurie Evezich, Lori Hastings, Roger Lubovich, May Miller, Kelli O'Donnell,
Helen Wickstrom
MEMBERS OF THE PUBLIC: Leah Kohlenberg -Valley Daily News
The meeting was called to order at 9:33 a.m. by Chairperson Johnson.
&12roval of Vouchers All claims for the period ending August 31, 1994, in the amount of
$1,717,758.15 were approved for payment.
Added Item - Establish Budget for Youth Conference
Finance Division Director May Miller brought forward an item from the Police Department
requesting the establishment of a $10,000 budget for the annual "Game of Life" youth conference.
which would be funded by grants and donations from various organizations. Committeemember
Houser moved to establish the budget for the youth "Game of Life" conference. Orr seconded the
motion which passed with a vote of 3-0. May asked if it was okay to place this item on the Consent
Calendar of the next Council meeting. The Committee concurred.
Parks Projects, Budget Change
Parks Administration Superintendent Helen Wickstrom asked for authorization to make the parks
projects budget change as outlined in the memorandum distributed with the agenda.
Committeemember Orr moved to approve the recommended budget adjustment, Houser seconded
and the motion passed 3-0.
Added Item - Demolition of Morrill House
Helen Wickstrom distributed a memorandum which outlined her request for additional funding to
demolish the Morrill property. Helen explained that the demolition was not planned at the time of
purchase but due to the results of a building inspection it would be more cost effective to demolish
the house. Helen requested the addition of $8,023.50 from the reserve fund to cover this expense.
During further expense May Miller noted that this would be an appropriate amount. Houser moved
to appropriate the funds needed to destroy the Morrill House, Orr seconded and the motion passed
3-0. Miller asked for approval to put this item on the Consent Calendar which was approved.
Procurement Code Change
City Attorney Roger Lubovich stated that the current procurement code which was.enacted a couple
of years ago has become cumbersome. He explained that his proposed changes would streamline
the process and if adopted by ordinance the procurement of items $50,000 or higher would need
Council approval with items lower than $50,000 being signed by the Mayor through a process
outlined by administrative procedure. Lubovich elaborated that anything over $50,000, excluding
Public Works and architectural contracts which are covered by R.C.W., would require a public bid
and Council approval. Professional and consultant contracts may be negotiated instead of bid since
it is not usually possible to bid these types of contracts. He noted that a provision is also included
for supply contracts on which the City can solicit bids on a sample range of products for an annual
contract.
OPERATIONS COMMITTEE MINUT, Cont.;;
September 14, 1994
Lubovich explained the Administrative Policy which would apply to contracts under $50,000 would
allow Department Heads to approve contracts under $10,000 if the are already budgeted, bids from
$10,000 to $25,000 would require telephone quotes and purchases of $25,000 to $50,000 would
require a request for bids.
Roger explained that bidding all purchases over $15,000 is causing problems with suppliers who do
not normally do bids as well as costly advertising and time delays. During discussion Christi Houser
requested that in the future a memo on the changes being made to an ordinance be included in the
agenda for clarification. Johnson stated that he was uncomfortable going from a limit of $15,000
up to $50,000 although funds are already authorized. Roger responded that this is only a proposal
for bidding requirements. The requirements for lower amounts could be incorporated into one
ordinance or the limit for Council authorization could be lowered to $25,000 for example. Orr noted
she would be more comfortable with a lower limit and that she hasn't seen the administrative policy
or a comparison of what the current practice is compared to the proposal. During further discussion
May noted that having the limit at $15,000 sometimes increases the burden on her division. City
Attorney Lubovich was directed to bring this item back to the next meeting with the old and new
ordinances, proposed administrative policies and a summary of the differences being distributed with
the agenda.
Adult Entertainment Business License
Roger Lubovich asked to combine this item with the next item on the agenda. Johnson agreed.
Land Use Moratorium - Adult Entertainment
Roger informed the Committee that the current ordinance was judged constitutional but does not
allow enough sites and was deemed too conditional due to set back requirements. Roger noted that
he was pleased that the ordinance was upheld but the City needs to deal with Growth Management
in the next few months by adopting a comprehensive plan with the related zoning changes being
adopted in 1995. Roger explained that these changes have the potential of changing the face of the
map next year and recommended that the City implement a moratorium until the zoning is dealt with
on adult entertainment. He explained that the moratorium would be effective for six months at a
time and that a hearing must be held within 60 days of adoption. Jon Johnson suggested that at the
next Council meeting a hearing date be set. Lubovich suggested that if the ordinance is not adopted
as an emergency ordinance it would take 30 days to become effective. He suggested that it be
adopted as an emergency ordinance effective immediately, that Council set a hearing date and ask
the Planning Commission to review and develop an interim plan until it can be dealt with through
the Growth Management process.
Roger explained that licensing of these operations is concerned with the secondary effects such as
crime in the area and activities at the facility itself. He noted that the provisions in the proposed
licensing code follow Kitsap County which requires that any money exchanged between patrons and
the dancers only be allowed through management which gives responsibility to management to
monitor activities. Other changes have been made from the current code to clarify the licensing
requirements of entertainers and managers. Assistant City Attorney Laurie Evezich elaborated that
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OPERSIONS COMMITME MINA S Cont,
September 14, 1994
the present license code for managers/entertainers does not clearly define an en*rtainer as a dancer
while the proposed code explains this and clarifies that the entertainer must also obtain a license.
During further explanation, Laurie noted that the information required of dancers replicates that of
manager, except for some financial information, relating to their personal conduct. This
requirement has been upheld by the 9th Circuit Court of appeals in the case of Kev vs. Kitsap
County. It was also noted that the license may be revoked if the holder of an adWt entertainment
license violates any federal, state or local laws. After discussion with the Committee, Christi Houser
moved to adopt a moratorium on adult entertainment land use for six months with the ,hearing to be
set at the Council meeting within 60 days and for the Planning Commission to come up with an
interim plan for adult entertainment land use. Orr seconded and the motion carried. 3-0.
Roger Lubovich stated that the adult entertainment license requirements would be in substantially
the same form with a memorandum attached explaining any changes that are made. Christi moved
to recommend the adoption of the ordinance, Orr seconded and the motion carried 3+0.
Added Item - Council Meeting Ordinance
Committee Chair Johnson explained that this had been discussed at the Council retreat and the
proposed ordinance provides for one meeting in December and in the case of election night the
meeting would change to the next day as dictated under the Open Meetings Act icor holidays. Orr
noted that if the meeting is held on a Wednesday she would not be able to attend., Lubovich noted
that the holidays rule under the Open Meetings Act does not necessarily apply to en election night.
Houser noted that election returns are not normally in until after midnight. After further discussion,
Houser moved to amend the proposed ordinance to delete the change of "or a day dluring which a
primary or general county -wide election is being held ... next business" and recommend adoption
to Council. Orr seconded the motion which passed 3-0.
Committee Chair Johnson asked if there was anymore business to come before the Committee and
with no response adjourned the meeting at 10:20 a.m..
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