HomeMy WebLinkAboutCity Council Committees - Operations - 09/15/1992 OPERKAONS COMMITTE^4INUTES
City Clerk
September 15, 1992
COMMITTEE MEMBERS PRESENT: Christi Houser
Leona Orr
Jim White
STAFF PRESENT: Lin Ball
Robb Dreblow
Charlie Lindsey
Roger Lubovich
Tony McCarthy
Alana McIalwain
May Miller
Kelli O'Donnell
Ron Spang
Nancy Woo
MEMBERS OF THE PUBLIC: Bob Christiansen
Bill Doolittle
Jean Parietd
The meeting was called to order at 3:05 p.m. by Chairperson Houser.
60roval of Vouchers
All claims for the period ending August 14, 1992, in the amount of$2,794,515.01; for the period ending
August 31, 1992, in the amount of$1,167,904.22; and, for the period ending September 15, 1992, in the
amount of$2,437,716.47, were approved for payment.
Landlord Liability for Unpaid Tenant Utility Bill
Customer Services Manager Lindsey informed the Committee that currently Washington State law allows
for the City to place liens against property for unpaid water bills. There have been numerous concerns
raised by landlords to the legislature of having liens put on their property for tenants liability. It is possible
that the laws may be changed and municipalities in the area are looking at other possible resolutions. Area
cities and water districts have proposed a meeting with landlords and their lobbyists and feel that a
facilitator should conduct the meeting. They have asked participating cities to share in the cost of$200-
$300 per participant. After a brief discussion, the Committee Chair concurred with the recommendation
to pay the City's portion out of the Utility Billing Fund.
Walk Through Old Police Wing=- Furniture Disposal
Finance Director McCarthy invited those present to walk through the old Police wing after which the
Committee would reconvene to discuss remodeling/funding. Lindsey also noted that a decision needs to
be made regarding the handling of old furniture. He distributed a list of options and added the option of
storing the inventory until after the remodel to see if there are additonal needs at that time. City Attorney
Lubovich added that his department may have additional needs if they gain more space and would be
willing to use what the City has instead of purchasing new furnishings. Committeemember White noted
that if we do not do the remodel we would have the extra space to leave the furniture. McCarthy added
that if it is decided to store the furniture, whatever is not needed can be disposed of at a regularly
scheduled auction at a later date.
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OPERAONS COMMITTEE MINUTR, CONT.
Kr September 15, 1992
The Committee walked through the old Police wing.
Upon reconvening McCarthy noted that the 1992 City hall remodel-reallocation of space has a budget of
$457,000 from the 1992 CIP. White asked for a clarification of where these funds came from as his
understanding was there was no CIP funds. McCarthy responded that these funds were allocated in the
1992 CIP process. McCarthy reviewed the advantages of proceeding with the remodel. The
Financedepartment has been overcrowded since 1983 and has not received any additional space. the
heating/air/light system is over 20 years old and in need of replacement. Puget Power has indicated that
the City is eligible for a $100,000 energy grant in addition to the energy savings the City would receive
with an updated system. Opening up access to the Police building through City hall has already been
accomplished. The move would also open up space for additional needs such as a future Municipal Court
or moving the recreation staff back from the Commons and having a centralized cashier.
McCarthy introduced Bob Christiansen to answer any questions the Committee had. McCarthy noted
construction has been recommended for three phases to be completed in the first five months of 1993. The
original budget was for the south wing. Spending money on the north wing throws the project over budget
with the biggest hit being the heating/air/light renovations. If the south wing only is done, the City may
lose some or all of the grant from Puget Power.
McCarthy reviewed with the Committee the proposed layouts for the departments. After further discussion,
White again questioned the CIP funds and questioned whether it was a wise business decision to proceed
with this now. He suggested looking at other needs City-wide these funds could be applied to. Committee
Chair Houser suggested doing the heating portion only with the matching funds and fix the other systems
as necessary. McCarthy noted the need for more efficient lighting. Houser noted that there is useable
space without remodeling on the second and third floor if the heating and lighting is fixed. During further
discussion, White suggested that City needs be revisited with department submittals evaluated with the
remodel. After reviewing the 1992 CIP, McCarthy noted that there will be $800,000 available in 1993.
McCarthy noted that the Mayor was inclined to proceed with the remodeling that has been budgeted.
White responded that the Mayor has that option but the bid will be brought to Council. McCarthy replied
that he will bring back some alternatives as suggested to the Operations Committee at the next meeting.
Added Item
Community Events Coordinator Woo asked the Operations Committee if the Senior Housing Name Contest
could be moved to the Planning Committee due to the Operations Committee time limitations. Houser
agreed with the suggestion.
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After questions by Bill Doolittle, Chairperson Houser adjourned the meeting at 4:05 p.m.
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