HomeMy WebLinkAboutCity Council Committees - Operations - 05/04/1992 S
OPERATIONS COMMITTEE MINUTES
May 4, 1992 City Clerk
COMMITTEE MEMBERS PRESENT: Christi Houser
Leona Orr
Jim White
COUNCIL MEMBERS PRESENT: Jon Johnson
STAFF PRESENT: Ed Chow
Roger Lubovich
Tony McCarthy
Alana McIalwain
May Miller
Kelli O'Donnell
Don Olson
MEMBERS OF THE PUBLIC: Bill Doolittle
Vern Dwight
Connie Epperly
Jill Leovy
Jean Parietti
UNIDENTIFIED STAFF &
MEMBERS OF THE PUBLIC Approximately 5 people were present that were
not identified to the Committee.
The meeting was called to order at 5:35 p.m. by Chairperson Houser.
Approval of Vouchers
All claims for the period ending April 30, 1992, in the amount of $1,393,331.88 were approved for
payment.
List of Vacant Positions
Chairperson Houser noted that the new employee listing was easier to understand and asked the Committee
if there were any questions. Committeemember White inquired about the Administrative Assistant I listed
under Administration. Finance Director McCarthy responded that position was authorized for records
management for the City Clerk which was under Administration.
Houser asked if a City Attorney was being hired. City Administrator Chow respoed that a Legal Nine
Intern was being considered. During further discussion City Attorney Lub9*h. ,that his office was
losing two attorneys and an intern which will leave them with three attorneys'and,possibly a Rule Nine
Intern this summer. When asked about prosecution,Lubovich responded that he wa' be doing prosecution
and the priorities of the City Attorneys will have to change with less coverage.
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Bill Doolittle asked if it was possible to get a listing of people added to the payrol, fuser asked if he was
asking for new people, not replacements. Doolittle responded that he would;like;to see new people,
replacements as well as people paid out of other funds. After further discussion,White asked how many
positions the City is actually down from the beginning of the hiring freeze. Finance Director McCarthy
stated that he would put a listing together.
Change of Meeting Time
Houser informed the Committee that the Public Safety Committee had asked if Operations would be willing
to change times with them. The Committee Members concurred to move the meeting time of Operations
Committee to the first and third Monday of each month at 4:00 p.m.
Full Time Mayor Position
Committeemember Orr suggested that rather than recommend either of the ordinances presented at the last
meeting, with the consensus appearing to be that any change in the Mayor's positions would be effective
January 1, 1994, that the change take place during the budget process. Orr noted that she was not
comfortable setting a salary at this time. She suggested that an ordinance be in place with a salary by June
of 1993 after which time the structure could be looked at. Orr noted this would allow time for candidates
to file.
White responded that he wished only to set the Mayor's budget and allow the Mayor to establish the
structure of the office.
Orr Moved to review the proposal as part of our budget process this year with adoption of the necessary
ordinance and budget for 1994 by June 30, 1993. Houser seconded the motion.
White stated that the Council would be overstepping their bounds by setting the structure. Orr stated that
may be true and could be looked at during a workshop or as part of the budget process but she pointed
out that both of the ordinances under consideration set a salary. She noted that she,was not comfortable
with setting a salary at this time.
White informed the Committee that while reviewing the City Code he had discovered that changes to
Policies and Procedures Manual made as required and approved by the City Adminntirator, are subject to
review by the Mayor and City Council. He noted that during his nine years on the City Council he has
never seen the manual. Chow requested the Human Resources Department supply a copy of the Policy and
Procedures Manual to White.
White read from the City Code the section regarding appointment of the City Administrator:
"The City Administrator need not be a resident. The Administrator shall be appointed by the
Mayor, subject to confirmation of the members of the City Council, solelyon!ihe basis of his
executive and administrative qualifications with special reference to his edpcation, actual
experience in, and knowledge of accepted practice in respect to the dugs of the City
Administrator and the field of municipal administration and finance."
White stated that he wish he would have had this information when the last appointment was made. He
noted that under"Duties and Powers":
"To have general supervision over the administrative affairs of the City".
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White stated that he felt there were tunes Mr. Chow did not feel he had those dudts powers. He noted
that another duty of the Administrator was:
"To make, compile and file with the City Clerk a complete inventory of the property, real and
personal, owned or leased by the City and file amended inventories thereof at least
semiannually as to stock, supplies and equipment, and at least annually as to other properties."
White stated that he has been asking for almost a year for an inventory of real property of the City and
has not received it even though it is supposed to be done semiannually or some of#at least annually.
Houser called for a vote on the motion. Orr and Houser voted Aye; White voted Nay.
Lubovich asked if the item would proceed to Councl After discussion,it was decided to be included under
reports.
Houser adjourned the meeting at 6:00 p.m.
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