HomeMy WebLinkAboutCity Council Committees - Operations - 04/09/1991 OPERATIONS COMMITTEE MINUTES
April 9. 1991
COUNCIL MEMBERS PRESENT: Christi Houser
Jon Johnson
Paul Mann
STAFF PRESENT: Tom Brubaker
Jim Hansen
Joye Honeycutt
Kevin Kearns
Tony McCarthy
Kelli O'Donnell
Don Olson
Ron Span&
Don Wickstrom
The meeting was called to order at 4:50 p.m. by Chairperson Christi Houser.
Aunroval of Vouchers
All claims for the period ending March 31, 1991 were approved for payment in the amount of
$1,101,955.35.
UtiliTec Agreement
Finance Director McCarthy introduced Bill Golding from UtiliTec. Mr. Golding had approached the City
to propose doing an audit of our utility bills. His company reviews the tariffs being charged to large
companies to make sure they are correct. For example,street lights are charged different tariffs than other
electricity. UtiliTec would double check the tariffs the City is being charged for. The proposed agreement
has been reviewed by Assistant City Attorney Brubaker. The proposed agreement is for twelve months and
the only staff time required would be to pull one years worth of bills. There would be no charge to the
City unless a refund is found by UtiliTec in which case they would be paid half of the refund and half of
twelve months of savings.
Finance Director McCarthy recommended that authorization be given for a pilot project in which UtiliTec
would review the City's Puget Power bills and proceed to other areas if the City desires to in the future.
Finance Director McCarthy also added that Customer Services Manager Lindsey was speaking with Puget
Power regarding HVAC Energy Conservation which may apply to a retrofit program for City Hali. Any
savings from this program would not apply to the UtiliTec agreement. After further discussion with Mr.
Golding, Committeemember Mann made a motion to authorize entering into an agreement with Utilitec.
Committeemember Johnson seconded the motion, which passed with a vote of 3-0 to berplaced on the
Consent Calendar of the next City Council meeting.
Corrections Union Contract
Personnel Director Olson informed the Committee that negotiations with the Corrections Union were
completed approximately three weeks ago and a two year contract had been ratified by their membership.
Personnel Director Olson reviewed the highlights of the new contract with the Committee which included
strengthening of the Affirmative Action/Nondiscrimination section and the use of the Federal Mediation
OPERATIONS COMMITTEE MINUTES
April 9, 1991
and Conciliation Service in the Grievance Procedure. Personnel Director Olson then reviewed the
Compensation of the new contract with the Committee.
After Finance Director McCarthy pointed out the Fiscal Note provided for the Corrections Union Labor
Contract, Committeemember Johnson moved that authorization be given to sign the contract.
Committeemember Mann seconded the motion which passed with a vote of 3-0 to be placed on the Consent
Calendar of the next City Council meeting.
Mi :=Leave Memorandum of Understanding
Personnel Director Olson stated his pleasure in presenting the Military Leave Memorandum of
Understanding with the Firefighters Union as previously discussed by the Operations Committee which
provides for compensation of nine work periods if the employee is assigned to a 24-hour shift position or
fifteen work periods for other shifts.
Committeemember Mann moved that authorization be given for the City to sign the Memorandum of
Understanding with the Firefighters Union. Committeemember Johnson seconded the motion. The motion
passed with a vote of 3-0 to be placed on the Consent Calendar.
Central Computer System Upgrade
Information Services Director Spang reviewed the five-year Automation Plan with the Committee. Since
Plan adoption, the number of employees utilizing the automated systems to do their daily jobs has
increased from 10 in 1986 to some 250+ today. The current computer is becoming outdated which results
in the need to modify software to work on the older computer. Because of this and the increased needs
of the City, Information Services Director Spang requested the Committee approve the purchase of the
Hewlett-Packard 3000/958. This computer would meet the needs of the City at a reasonable price for at
least the next three to five years depending on growth.
Information Services Director Spang pointed out that this was a sole source appropriation which is
necessary to fit with the current HP system approved in 1986. In addition, the proposed computer is a new
computer so it is not available on the used market. Assistant City Attorney Brubaker has reviewed the sole
source requirement and will draft an ordinance for adoption by the Council if approved.
Finance Director McCarthy noted that funding was available using previously approved CIP funds. The CIP
for 1991 has $600,000 available for computer upgrades of which $200,000 was budgeted for the Police
upgrade. The Police Department has agreed to defer their upgrade until January of 1992 since they will
be moving shortly and will be more stable in January.
Committeemember Mann moved to request Assistant City Attorney Brubaker to prepare a sole-source
ordinance for the next City Council meeting and that the authorization be given to Information Services
Director Spang to place orders with Hewlett-Packard and associated software vendors using previously
approved CIP funds not to exceed $384,210. Committeemember Johnson seconded the motion which
passed with a vote of 3-0.
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OPERATIONS COMMITTEE MINUTES
April 9, 1991
Water System Improvements
Public Works Director Wickstrom reviewed the progress of the Water System Improvement Project. Over
the past 4 or 5 years new pump stations and wells had been designed by different engineers which has
resulted in some bugs in the system. A consultant has been requested to find the solutions to these
problems. Additional funding is needed-to award the bid to the lowest bidder. In addition to the bids
coming in higher than expected, the project is over budget due to outside construction management
required because of a shortage of staff inspectors. Once the project is complete, current maintenance
people will be able to operate the system. Authorization is requested to transfer $110,000 from the
unencumbered water fund, $80,000 of which will pay for the construction manager. Finance Director
McCarthy stated that there is ample dollars in the unencumbered water fund-to cover the transfer.
Committeemember Mann moved that authorization be given to transfer$110,000 from the unencumbered
water fund to the Water System Improvements - Phase II Project. Committeemember Johnson seconded
the motion which passed with a vote of 3-0 to be placed on the Consent Calendar of the next City Council
meeting.
Increased Authorization for City Change Fund
Finance Director McCarthy requested an ordinance change authorizing a $5,000 amount for the change
fund. Providing of change for the driving range and the new permit center in the Centennial Building has
resulted in the Finance Department exceeding the authorized limit of$3,500 by$725. The new $5,000
limit would allow for a $700 cushion for future needs such as the Saturday Market.
Committeemember Johnson made a motion requesting the City Attorney's Office prepare an ordinance to
raise the authorized limit to $5,000 for the change fund for approval at the next City Council meeting.
Committeemember Mann seconded the motion which passed with a vote of 3-0.
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