Loading...
HomeMy WebLinkAboutCity Council Committees - Operations - 03/26/1991 OPERATIONS COMMITTEE MINUTES March 26, 1991 COUNCIL MEMBERS PRESENT: Christi Houser Jon Johnson Paul Mann STAFF PRESENT: Tom Brubaker Ed Chow Roger Lubovich Tony McCarthy Alana McIalwain Kelli O'Donnell Don Wickstrom The meeting was called to order at 4:55 p.m. by Chairperson Christi Houser. Auyroval of Vouchers All claims for the period ending March 15, 1991 were approved .for payment in the amount of $1,992,453.10. Golf Cart Lease Vs. Acquisition Finance Director McCarthy informed the Committee that when the City Attorney's office reviewed the previously approved lease agreement it was found that, in addition to a higher interest rate than the City would charge itself,it required unreasonable guarantees and affidavits. The City Attorney's office had made a counter offer which was not accepted. After reviewing the 1991 revenue projections which show that additional funds are available, Finance Director McCarthy asked that the Committee approve purchase of the 21 golf carts requiring an additional 1991 budget of$41,785. Committeemember Mann noted that a northwest golf magazine had focused on the golf course as the golf course of the month. Committeemember Houser asked if this would have any impact on staffing. Finance Director McCarthy noted that he had been informed by the Parks Department that no additional staff time would be needed. The golf carts come with a one year warranty. Currently time is required to borrow additional carts for tournaments etc. which will be saved with the additional golf carts. Committeemember Mann moved that the funding be approved. Committeemember Johnson seconded the motion which carved with a vote of 3-0. Street Utility Staffing Public Works Director Wickstrom requested that the Committee consider an added item for the funding of street utility staffing. Public Works Director Wickstrom stated that in order to meet the grant application deadline of April 12th or have the deadline extended funding for an Engineer I was needed. Upon review by the IBC and Personnel, he requested the establishment of a budget for the street utility from the unencumbered street funds in the sum of $101,689 which would include one new position and two currently vacant general fund positions. These positions would include an Office Tt shUl,a clerical position and an Engineer I. Committeemember Mann made a motion to approve the staffing request which was seconded and carried with a vote of 3-0. Financial Update & 1992 Budget Calendar Finance Director McCarthy asked the Committee if they would prefer to discuss the 1992 budget calendar now or after his presentation to the Council at the April 9th City Council meeting. After discussion, the Committee requested it be brought back after the full Council had an opportunity to review it. Finance Director McCarthy did make a few observations to the Committee on the financial picture. Sales tax revenues have improved but not enough to remove the slow-down at this time. In addition, building permits were down 30-40% from last year. A full report will be made at the April 9th Council meeting under Administrative Reports. The departments should begin the 1992 budget process within the next month. Committeemember Mann asked what progress had been made on the golf course audit. Finance Director McCarthy responded that he had given a draft RFP to Parks Director Wilson who had proposed some alterations. The details will be worked out within a week or two and the audit should begin in a month or so. Committeemember Mann asked if the Management Study will be reviewed by Finance Director McCarthy for financial impact when it goes to the City Council. Finance Director McCarthy,responded that it would most likely go through the Internal Budget Committee before going to Council. They final recommendations may or may not have an immediate impact depending on the final recommendations. After further discussion, Chairperson Houser adjourned the Committee at 5:15 p.m.