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HomeMy WebLinkAboutCity Council Committees - Operations - 06/01/1989 OPERATIONS COMMITTEE MINUTES June 1, 1989 COUNCIL MEMBERS PRESENT: Christi Houser Steve Dowell Paul Mann STAFF PRESENT: Ed Chow Jim Hansen Mike Webby Tony McCarthy Rod Frederiksen Carolyn Lake Alana McIalwain Charlie Lindsey Tom Vetsch Priscilla Shea May Miller Teri Mertes GUESTS PRESENT: Lyle Price, Valley Daily Newspaper Doug Klappenbach, Sound Ventures Inc. APPROVAL OF VOUCHERS All claims for the period ending May 15, 1989 in the amount of $749,295.79 were approved for payment. INITIATIVE AND REFERENDUM (INFORMATION ONLY) Assistant City Attorney Lake informed the Committee that the protest period for the Initiative and Referendum process had expired and asked the Committee for direction on including it on the Council Agenda. The Committee recommended including it on the consent calendar. PRINTING AND GRAPHIC EQUIPMENT FOR FINANCE DEPARTMENT Finance Director McCarthy requested printing and graphics equipment for Central Services which would be paid for by using $55,505 of the Central Service Fund Balance of $107,479 to acquire a new press, plate maker and a graphics work station. He reported that the proposal would save city expenditures in the long run by bringing in printing now done by outside vendors and by making the internal operations more efficient. Councilmember Dowell had some concern about the expense of additional staffing to operate the new equipment with the budget process being tight this year. He also felt taking printing to outside vendors supports Kent businesses. Finance Director McCarthy informed the Committee that no staff would be requested at this time to enable him to evaluate the efficiency of the equipment to see if there is a necessity of increasing staff. Councilmember Houser mentioned that the equipment would be taken out of the Central Service Fund and the Internal Budgot Committee had recommended the request. The Committee recommended this request by a vote of 2-1 for inclusion on the Consent Calendar. PROPERTY TAX INVESTMENT RESOLUTION Finance Director McCarthy informed the Committee that the State Court of Appeals issued a decision last fall regarding interest earnings on property tax receipts. The general effect of this decision is that Kent now has the right to earn interest on property taxes collected for us, by King County, up to the date the taxes are disbursed to the city. Assistant City Attorney Lake responded that the attorney's office is currently reviewing items stipulated in a resolution that is being requested to be submitted to King County by June 30, 1989 to be entitled to retroactive interest earned. The Attorney recommended that a decision be deferred to the June 15, 1989 Operations Committee meeting. CASHIER'S COUNTER ALTERATION Finance Director McCarthy presented a short term solution to the space problem in the Finance Department. This solution involves moving the Utility Billing counter out 5 feet further into the lobby to allow more room for the Finance employees.. The cost of moving the counter would be less than $1, 000 primarily for electrical and carpeting. The funds would come from Finance Department under expenditures. The Committee reviewed a diagram of the move and recommended this request. No further Council action is needed. MAYOR'S REQUEST FOR TRANSPORTATION FUNDING City Administrator Chow informed the Committee that the Mayor approves this request for $1,500 for the King County Citizens for Improved Transportation. Their proposal will use funds from South King County Jurisdictions for legislative analysis a.nddrafting in an effort to obtain funding for roads in the area. Expenditure will come from existing funds in the Civic Affiliation Budget. MANAGEMENT COMPENSATION STUDY City Administrator Chow informed the Committee that the Management Compensation study was still in the works. COMMITTEE BUDGET REVIEW DATES Finance Director McCarthy reviewed with the Committee the dates the city departments will deliver their 1990 budget presentations to their respective Committees. CENTENNIAL BUILDING LEASE MODIFICATION Assistant City Administrator Hansen presented a proposal by Sound Ventures Inc. to modify the present lease agreement on the Centennial Building. Sound Ventures Inc. would lake to restructure the annual lease payments from the present $16/square foot/year to an average of $16/square foot/year with payments starting at $14.75/square foot in 1990 and reaching $16.75 in 1993, 1994 and 1995. This change will cause no increase over the five year term but will affect annual payments and is needed for developer financing due to higher than anticipated cost for the Church property. The modifications also involve increasing the amount of leased space from approximately 20,000 square feet to 2,6,460 square feet based on department needs analysis and building layout configurations. This additional space will cost an average of $84,141 per year or $420,708 over the five year period. Councilmember Dowell requested more time to research this new proposal and do some checking on the figures. The Committee postponed a recommendation until the kTune 15, 1989 Operations Committee Meeting. The Committee requested to look at the new plans, to review a list of changes made to the original plans and to allow Councilmember Dowell to study the proposal and bring information back to the Committee at that time. 1990 BUDGET PRESENTATION BY FINANCE DEPARTMENT Finance Director McCarthy discussed the Finance departments 1990 Budget Presentation with the Committee. He first stated some of the Finance departments recent significant accomplishments then proceeded to list the 1990 budget objectives in order of priority. See attached. The intention for this presentation was to inform the Committee of these objectives so they would be familiar when they are discussed in fuller detail at a later date and to obtain direction from the Committee as to what they felt was the most significant issues to pursue. The Committee had no comment at that time as to any changes to the Finance objective list.