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HomeMy WebLinkAboutCity Council Committees - Operations - 03/15/1989 OPERATIONS COMMITTEE MINUTES D k U U D March 15, 1989 MAR 2 3 1989 CITY OF KENT COUNCIL MEMBERS PRESENT: Christi Houser roTv rLERK Steve Dowell Paul Mann STAFF PRESENT: Jim Harris Mike Webby Jim Hansen ` Tony McCarthy 1 May Miller Priscilla Shea John Marchione Tom Vetsch Teri Mertes Alana McIalwain APPROVAL OF VOUCHERS All claims for the period ending March 15, 1989 in the amount of $ 724, 575.00 were approved for payment. EXTENSION OF ANIMAL CONTROL INTERLOCAL AGREEMENT Finance Director McCarthy requested extending the Animal Control Interlocal Service Agreement with King County for a. period of one year on the same terms and conditions that currently exist. The Committee unanimously recommended this agreement extension to the Consent Council. CITY ADVERTISING IN A POLICE UNION PUBLICATION Acting City Administrator Harris presented to the Committee a Union Publication which, if the City was interested, a one-half page advertisement would cost $595. The proceeds would go towards Drug Control Projects but net of operating expenses for the publication. The Committee felt directly donating to worthwhile organizations would be more beneficial by utilizing 1000 of a City donation. USE OF CREDIT CARDS FOR CITY TRAVEL Finance Director McCarthy introduced to the Committee the use of City Credit Cards for official traveling expenditures instead of the current procedure of Advanced Travel requiring estimating travel expenditures ahead of time and carrying cash or traveler checks. The procedure of the new system involves the employee checking out the credit card from Central Services and bringing back the expenditure receipts. The approval of using credit cards would completely replace the advance travel system thus requiring a reimbursement after travel for smaller expenses. Though the staff is confi through discussions with the City's bank and with other Ci ' sing credit cards, that the process is much safer and more ficient than using cash we have not completed the procedure and control details. We felt, though, it would be beneficial to get authorization to establish procedures first. The use of city credit cards for employee travel was recommended for the consent calendar by a vote of 3-0. TARGET ISSUE STATUS REPORT Finance Director McCarthy informed the Committee of the first quarter status report on the 1989 Council target issue relating to the Finance department. The components of the target issues with reference to pages in the final budget document discussing these .issues is as follows: 10. Enhance Financial Stability of Kent A. Multi-Year Financial Plan and Policy Pages * Develop Projections: Revenue, Manpower Final Budget 23,29 * Develop Policy Document Final Budget 37 * Explore Concept 2 Yr Budget * Decision B. CIP Annual Review * Analyze Councilmanic Bonding Capacity Final Budget 30 * Explore Yearly Update Process Final Budget 31 * Revise Process * Define Projects for Inclusion Final Budget 32 The Committee was also presented with a draft of the 1989 " cil Budget/CIP Calendar" showing key Council dates. The Ma o ' put requested an all day session for Council prioritization o budget alternatives based on departmental presentations. That day is currently scheduled for 7/29/89 to identify Council priorities prior to the preparation of the preliminary budget document. There wat�ciated Pof discussion concerning the target issues and the retreat with establishing them. The timing of the retreat in March instead of January was suggested to coincide more with the budget. Councilmember Mann suggested the possibility of the retreat with both Councilmembers and Department heads. Councilmember Dowell felt we should include monetary amounts next to the target issues. Finance Director McCarthy informed the Committee that the CIP calendar calls for completion of the CIP prior to the preparation of the preliminary budget. To meet this date CIP Questionnaires must be distributed to the citizens with the Utility Bills on 3/29/89 . Councilmember Mann would like to address the problem of city streets having too many names in the questionnaire. ' He was told that the staff including the Fire Chief would review this and report at the Council Workshop on March 21, 1989.