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HomeMy WebLinkAboutCity Council Committees - Operations - 12/15/1988 OPERATION COMMITTEE MINUTES December 15, 1988 COUNCIL MEMBERS PRESENT: Christi Houser Paul Mann Steve Dowell STAFF PRESENT: Mike Webby Jim Hansen ,�^�,�� Tony McCarthy', Sandra Driscoll Jim Harris Don Wickstrom Ron Spang Helen Wickstrom May Miller Charlie Lindsey Alana Xclalwain Teri Mertes OTHERS PRESENT: Lyle Price, Kent News Journal Steve Caputo, Kent Disposal Gary Ewing, Kent Disposal Jim Orr, Kent Citizen Leona Orr, Kent Citizen APPROVAL OF VOUCHERS All claims for the period ending December 15, 1988, in the amount of $ 1,240,133.21 were approved for payment. The payment of $12,239.17 to Kent Disposal will go out with a protest letter from the City Attorney based on City ordinances which say that garbage service to the City should have been free of charge. INITIATIVE AND REFERENDUM PROCESS City Attorney Driscoll asked the Committee if they had any questions concerning the memorandum she distributedabout the initiative and referendum process allowing the citizens to place a proposal on the ballot to establish a policy or to repeal a City action. Councilmember Steve Dowell was concerned there was not enough public input to make a decision if it is what than citizens want. The 3 Councilmembers decided the first step is to get the facts of the initiative and referendum process out tee, that citizens. The means used to do this are newspapers (not ju ', on ts local paper) and City Attorney Driscoll will prepare a lettet ?�o be sent with the City's utility billings. On a 3-0 vote thai, Committee recommended that a Public Hearing be held at the Counoiil meeting of January 17, 1989. PRIVATE SECURITY INTERLOCAL AGREEMENT RW ORjZA I Finance Director McCarthy explained to the Committe*;' that the contract was a reauthorization of an existing agreement with the County to license private security firms. The County issues the licenses and keeps the fees received for thei service. Councilmember Mann questioned the practice prior to the ioterlocal agreement. He was told it was a duplicated City/County process. The extension of this agreement was recommended on a vote of 3-0. 1988 BUDGET ADJUSTMENT ORDINANCE Finance Director McCarthy introduced the 1988 Budget Adjustment Ordinance totaling $2, 685,796. He noted it is a consolidation of all expenditure type items, approved by the Council during the year, in one ordinance. This is recommended to simplify procedures and make it easier for the State Auditor to verify City budget amounts. The major item, not previously before "a Council, provides for additional payments to Metro for sewerage treatment due to the impact of growth which has driven the amount above the original budget. The Budget Ordinance was recommended by a vote of 3-0. PETTY CASH/CHANGE FUND/ADVANCE TRAVEL ORDINANCE ADZJMNNT Finance Director McCarthy presented these three ordinances which update the amounts available in the petty cash, advance travel and change funds. This increase is due to the growth of the City which is causing an increase in the usage of these funds. The Committee unanimously recommended these ordinances for inclusion on the consent calendar. TCI CABLEVISION RAT , INCREASE DEFECTIVE 111/89 Assistant City Administrator Webby informed the Co ittee of the rate increase to $17.35 for basic cable in the City. 60 days notice was required before the rate increase and was, given by the Cable Company. The item was presented as information only since the City can not establish rates. EMPLOYEE WELLNESS PROGRAM Assistant City Administrator Webby reintroduced the Employee Wellness . Program for which a memo had been distributed after the 11/15 meeting. All 3 Councilmembers recommended in favor of implementing the program. Assistant City Administrator Webby noted as the program evolves, changes and improvements can be made. COUNCIL CHAMBER REMODEL BIDh9 Assistant City Administrator Hansen informed the Committee that in Tuesdays Council meeting packet the City is recommending all 10 bids on the Council Chamber remodel be rejected because they are over budget. A possible rebid could occur later following a meeting with the Architect on the project budget. NEW POSITION- SPECIAL PROJECT ENGINEERING SUPERVISOR Assistant City Administrator Webby recommended that a, Special Project Engineering Supervisor position be added to the 1989 budget. The position will create a cost saving by using City staff as opposed to using outside consulting services. Thero' will be no budget increase because the position would be paid for through adjusting the Engineering Division reimbursement from the projects. The new position has already been approved by the Public Works Committee. The Operations Committee also recommended i� ,at, a vote of 3-0 with the stipulation that in approximately '6 iaonths the Committee would like to see a review showing the a0tual cost saving. FALL/SPRING CLEAN UP Mayor Dan Kelleher requested that the Committee review this issue. There has been no fall clean up or public notice if there will be any future clean ups performed by the City. The problem is that Kent's City Code requires this service be provided by those having a ,license to collect garbage, but this ability may be ;pre-empted by the WUTC. The Councilmembers decided to face the Christmas Tree pick up issue currently and take the Spring Clean up service to the Public Works Committee. The Committee agreed that the City should pay for the service of picking up the Christmas trees and the issue will go .to Council December 20, 1988. At that time City Attorney Sandra, Driscoll will make legal determination if the City can pay for this service and the cost to the City. Then, public notice of this service will go out with the next utility billing to the community.