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HomeMy WebLinkAboutCity Council Committees - Operations - 11/01/1988 0 li-e- ee-4 OPERATIONS COMMITTEE MINUTES L p November 1 , 1988 � j� fy' if NOV COUNCIL MEMBERS PRESENT: Christi Houser 1 o3 • Paul Mann Cf) 'y j,.r; Steve Dowell �°•-� , [V T' Jon Johnson �f�n STAFF PRESENT: Mayor Dan Kelleher Brent McFall Tony McCarthy +' Sandra Driscoll Alana McIalwain Jan Banister Ron Spang May Miller Priscilla Shea Tom Vetsch OTHERS PRESENT: Lyle Price, Kent News Journal ; Loralynn Young, Kent Library APPROVAL OF VOUCHERS All claims for the period .ending October 31 , 1988, in the amount of $1 ,676,729.01 were approved for payment. , REVIEW OF LIBRARY SCHEMATICS Assistant City Administrator Jim Hansen reviewed schematic drawings for the library noting the following key features. The library building contained 22,500 square feet compared to the existing facility with 15,000 square feet. The facility provides for 128 parking spaces whereby the existing facility now has direct access to only 18. The new facility will require the closure of 1st Ave. with a turnabout on the Smith St, side. The plans will provide for a continuation of the park and a trail system from the park bordering the library on the Smith St. side. The plans provide for Meeker St. businesses bordering the library property to continue to have delivery access to the rear of their buildings. The facility also provided for natural lighting with a clear area provided over the center of the building. A question was raised related to the double brick wall construction and Jim noted that he would get back to the Council on those requirements. Also discussed was any building overhang and it was noted that there were covered walkways and Operations Committee Minutes November 1 , 1988 Page 2 recessed windows in the scheme. Councilman Dowell noted that the building seemed to lack warmth and the human scale and he was told that this information would be relayed to the architects and hopefully they can insure that this is addressed in the final building designs. Also a question was made about the possibility for expansion of the library to an even larger size and it was noted that it is the Library District's policy to have maximum size between 20,000 and 25,000 and if additional space is needed to provide for additional libraries, which two are planned for the East Hill of Kent with the recent passage of the library bond issue. During this discussion it was noted that these drawings were only schematic and that additional work would have to be done and the Committee concerns would be addressed with additional follow up drawings. It was approved that this item be included on the Consent Calendar for approval of schematic drawings. COMMITTEE MEETING SCHEDULING DURING REMODEL Alana McIalwain passed out a schedule of Council meetings during the remodeling process. The meetings called for most meeting.., beginning in December to be in the Library Conference Room except for the January 10, for which that facility is booked and so the workshop for that day, if needed, will be scheduled for the Senior Center.• The schedule calls for using the Library, as needed, through the end of March. It was noted that the library has the capacity for 100 people and that should meet most of the needs for the Council , both the Council workshop and regular council meeting schedules. SEPTEMBER SUMMARY FINANCIAL REPORT Due to the shortness of time with the budget review of numero4 departmental budgets, the Finance Director summarized the financial report noising that the revenues for the month of September are continuing to show growth. With the anticipation that the City should end the year with $1 ,275,000 more in revenue than was budgeted, up 6.1 percent above the budget. This is compared to 5.8 percent or $1 ,216,000 as shown in the previous monthly financial report and as included in preparation of the 1989 preliminary budget. 0n the expenditure side, though expenditures are exceeding previous estimates primarily due to many Operations Committee Minutes November 1 , 1988 Page 3 unbudgeted items such as the remodeling projects at the Kent Commons and on the second floor, and such things as the Civil Service hearings and the need for a new chiller in City Mall . Expenditures though still remain substantially below budget as the salary savings monies are used to pay for these unanticipated expenditures. The net result of the increase in revenues and increase in expenditures is an overall decrease from last month of approximately $70,000 in funds available for the 1968 Budget. This reverses a $34,800 in unappropriated beginning 1989 fund balance to a negative $38,000. An updated amount through October should be available for the Council budget workshop of November 22, at which time the final decisions for the 1989 Budget can be discussed. OPERATIONS COMMITTEE BUDGET REVIEW The Operations Committee reviewed the budget for the Mayor, Administration, Law, Library and Information Services. Personnel and Finance Department along with the miscellaneous other Operations Committee budget responsibilities will be reviewed at the November 15 meeting which is again scheduled for, 7:30 a.m. The only significant discussion was the issue raised by the Council on possible annexation to the library district reducing the annual payment to the district for the City's share of library services. It was noted by the City Administrator that the City has not studied this, as it has been more concerned at this point about getting the new library off the ground and then, possibly looking at annexation. Another question was related to the sale and ownership of the old library and the ownership of the new library. It was noted that the City and the Library District own the old library at 50 percent partnership and would plan to own the new library in the sane manner. The funds associated with this trade are included in the library project. The City will be paying the district 50 percent of its appraised value of the old library as determined by an appraiser jointly picked by the City and the library will likewise pay half the cast of the new library property acquisition and construction. Loralynn Young of the Kent Library noted that circulation in the library increases about 7 percent per month -and the Kent Library is 3rd or 4th in the CI Operations Committee Minutes November 1 , 1968 Page 4 district in circulation. She also noted that a new agreement had recently been signed with the district and the City of Auburn and Enumclaw so .that there can be joint usage of these three libraries by all patrons. TAPING OF OPERATIONS COMMITTEE MEETINGS Council member Dowell requested that the Operations Committee meetings be tape recorded and that tapes of those meetings be kept for up to four years. He felt that the information should be kept on tape for the public to *hear and for possible documentation for legal purposes. He noted that he was content with the summary provided by the minutes of meeting but felt that the tapes should be available for public review. There was a discussion held whether all Committee meetings should be taped and what the practices were in the current committees. It was noted that some of, the committee meetings are now taped, others are not but Mr. Dowell 's request at this time specifically related to the Operations, Committee. The Committee was willing to recommend the acceptance of Mr. Dowell 's proposal for a one year trial period to note what interest there might be in review of these tapes. 66F-01 F