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HomeMy WebLinkAboutCity Council Committees - Operations - 06/17/1988 i OPERATIONS COMMITTEE MINUTES June 17, 1988 C*1� ol "t% 6; COUNCIL MEMBERS PRESENT: Christi Houser 0, EP Paul Mann F,��if,• Steve Dowell STAFF PRESENT: Brent McFall ,( Tony McCarthy 1 Ron Spang Charles Lindsey May Miller Tom Vetsch Marty Mulholland OTHERS PRESENT: none APPROVAL OF VOUCHERS All claims for the period ending June 15, 1988, in the amount of $1 ,197,252.63 were approved for payment. SALE OF LAND AT THE GOLD COURSE City Administrator McFall told the Committee that he was desirous of negotiating a contract with Young Development Company of Kent to ,purchase approximately 5 acres of land next to the golf course on Russell- ,Road for the purposes of building a hotel and restaurant complex. This project was contemplated in the planning for the golf course and the negotiated price will net the City approximately $1 ,000,000 which will be used to help offset the cost of the new golf course construction. This amount has been verified by appraisals taken as a part of the acquisition of the property. Brent also noted that prior to any development, the City will be reviewing the plans and the designs on the property. If the company decides to do other than a hotel , then the City again has the right to approve. Discussion was also held about traffic associated with this project. Brent said that the situation has been reviewed and there should not be a significant traffic problem. On a three to zero vote the committee authorized Brent to negotiate the contract for the sale of said property. Operations Committee Minutes June 17, 1988 Page 2 INTERIM FINANCING FOR THE GOLF COURSE Finance Director McCarthy told the Committee that they had authorized in September of 1987 an interim financing loan to the golf course up to $1 ,600,000. Anticipation at that time was that the bonds would be sold in early 1988. Present plans call for selling the bonds in July of 1988 with proceeds received in August, therefore, the amount of the interim financing needs to be increased to the amount of the construction funds needed ($4,250,220). This increase will not been detrimental to the property since the interim financing rate is a lower rate than the long term bonding rate. The Committee approved this item for inclusion on the consent calendar for the first meeting in July. AUTOMATION PLAN CONTRACT City Administrator McFall and Information Services Director Spang told the Committee of the process that had been undertaken since the demise of Infocomp, the City's general government software vendor. With the help of a consultant and substantial work by staff, the City has located a substitute vendor, the Washington Community College Computing Consortium (WCCCC). This organization located in Redmond provides financial , payroll/personnel , and park systems that meets the City's needs, with relatively few modifications. They are a fairly large organization with 65 employees and are the third largest Hewlett-Packard system in the State next to Boeing and Weyerhaeuser. Reference checks and site visits have found them to be a quality provider of services. The installation for the City of Kent will be their first in local government and therefore the City is receiving some discounts from their stated prices. The overall cost of their system will be less than $350,000 which is slightly more than the same systems would have cost from Infocomp. Following some discussion about the systems to be provided by WCCCC and the use of other systems on tape received from Infocomp, the Committee approved the authorization to sign a contract with WCCCC and their marketing group the Management Advisory Group (MAG). Operations Committee Minutes June 17, 1988 Page 3 REMODELING OF THE 2ND FLOOR City Administrator McFall noted to the Committee that the Recreation Division of the Park Department is in the process of moving to the Kent Commons. This move will free up space in the 2nd floor which will be utilized by the Cultural Arts Division of the Park Department and the Personnel Department. Freeing up space on the 3rd floor for Parks Administration, Administration and Law. To move these functions to the 2nd floor approximately $15,000 of improvements are needed. These improvements are primarily for partition walls, a drop ceiling, heating and air conditioning modifications, carpeting and lighting changes. The walls being used in this remodel are portable floor to ceiling walls that can be relocated at a future time. Knowing the crowded conditions that the City's 3rd floor is under with the additional attorney and City Administrator staff, the Committee approved the expenditure. Finance Director McCarthy noted that these amounts would be charged to the Public Office Building account and, if need be, a budget change would be requested at year end. Hopefully, underruns in other accounts would allow us to make these expenditures without eating into the City's fund balance reserves. CORNUCOPIA DAYS ORDINANCE Finance Director McCarthy told the Committee that an item was on the consent calendar to approve the Lion's Club request for a street use permit to hold Cornucopia Days. This permit would be similar to those in previous years blocking off needed streets. HEATING AND AIR CONDITIONING REPAIRS Customer Services Supervisor Charles Lindsey told the Committeg, 4t the City's heating ventilation and air conditioning maintenance contractor h&# reviewed the City Hall air conditioning system and noted that a compressor in the chiller either needed to be rebuilt or replaced. He determined through some telephone quotes that a rebuilt compressor would cost $11 ,000 and is recommending that a; rebuilt compressor be installed to take the pressure off the other chiller in City Hall . The Committee approved this item on a three to zero vote. The Finance Director again noted that the item would again be charged to the Public Office Building Budget.