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HomeMy WebLinkAboutCity Council Committees - Operations - 05/16/1988 i OPERATIONS COMMITTEE MINUTES May 16, 1988 COUNCIL MEMBERS PRESENT: Christi Houser Paul Mann Q 1g STAFF PRESENT: Brent McFall ,( go Tony McCarthy Mike Webby Charles Lindsey May Miller Tom Vetsch OTHERS PRESENT: Jackson Carter Arai/Jackson Architects APPROVAL OF VOUCHERS All claims for the period ending May 16, 1988, in the amount of $10322,641 .42 were approved for payment. INTRODUCTION OF CENTRAL SERVICES SUPERVISOR Finance Director, McCarthy introduced the new Central Services Supervisor, Tom Vetsch. Tom came to the City after 18 years in the banking industry where he served in multiple functions, but part of the duties involved that of being a purchasing agent and the building facility manager. Tom's experience in both those areas will be vital to the City, in addition, to his expertise in computerized banking applications. COUNCIL CHAMBER REMODEL City Administrator, McFall introduced Jackson Carter of Arai/Jackson Associates, who presented an updated version of the Council Chamber remodel , based upon additional discussions with City Administrator McFall . A copy of the recommended remodeling diagram plus the remodeling budget totaling $67,000 were presented to the Council Committee. Discussion following the presentation noted that the changes described could be completed in two months following the award of the contract and that during the two month interim period, the Council would probably hold meetings outside of City Hall , possibly in conjunction with meetings in various areas of the community. It was also noted in discussing the budget that the audio system, � may 1 Operations Committee Minutes May 16, 1988 Page 2 though not included in the $67,000 budget, would be done in conjunction with the improvements to the Council Chambers; and that any video enhancements would be negotiated as a part of the upcoming negotiation on the cable TV franchise for Kent. Following this discussion, Council member Mann made a motion to accept the proposal with one change, that being the City Clerk's staff position be exchanged with those of the department head staff. This item was approved on a 2 to 0 vote and recommended for a discussion at the Council meeting of May 17. The architect noted that he could provide revised drawings for that meeting. WORKERS COMPENSATION CLEARING ACCOUNT AUTHORIZATION Finance Director, McCarthy told the committee that the State Auditor's Office had discovered in reviewing the City's Workers Compensation Clearing Account that the staff had not obtained a formal approval from the Council in setting up this clearing account. The item had been discussed with the committee approximately two years ago and the initial account was established with a zero balance. The process calls for Scott Wetzel , the City's Claims Administrator, to prepare the checks and forward them to the City for approval by the City's Personnel Department. Following their approval , a check is issued from the City's main account to reimburse the claims account for the total amount of the checks. To avoid the possibility or an overdraft it was decided that the clearing account, which processes claims totaling approximately $90,000 per year needed an established balance, currently $2,000. The committee saw no problem with this practice and recommended that the authorization be shown on the Consent Calendar at an upcoming Council meeting. WCIA 1988/1989 EXCESS INSURANCE PROGRAM Assistant City Administrator, Mike Webby explained to the committee that the 68 member Washington Cities Insurance Authority (WCIA) had met last week both Operations Committee Minutes May 16, 1988 Page 3 in executive session and as a group and decided to recommend that the WCIA go bare on its excess insurance coverage. Two quotes have been received prior to the meeting from Cal Union, the current excess insurance provider and Reliance Insurance Company. The quotes for excess coverage of $5 million were between a million and two million a year. Based on the fact that the Authority in its eight years of existence, having paid 3,000 claims, has never paid a claim over a million dollars and it has no claims currently registered that have a potential to exceed a million dollars, it was decided to save the insurance premium providing its own excess coverage. To do this the Authority established for itself the same excess insurance coverage of $5 million that would have been provided with a purchase of insurance. The information was brought to the committee as a point of information following past discussions with the committee on providing the City's own excess coverage. TEAMSTER UNION/MECHANIC LEAD WORKER SALARY RECOMMENDATION At a previous committee meeting the committee authorized the establishment of a lead mechanic in the Public Works Equipment Rental Division. Following that approval a study of wages paid such a position was conducted with the Cities of Auburn, Bellevue, Kirkland, Olympia and Renton. Based on a review of these cities and with the City's own internal equity for positions, a pay range of 30 is recommended for this position. A pay range 30 places the position 3rd from the top in the six cities including Kent and is 3 steps above the City's current mechanics salaries. Based on these criteria, the staff is recommending that this position be placed in the pay scale at a pay range 30, which tops out at $2,664 per month. The Committee approved the recommendation. TEAMSTER UNION-RELEASE OF POSITION JURISDICTION Assistant City Administrator, Webby explained to the committee that he had made a request of the Teamster's Union to release three supervisory type positions. Two positions were in the Public Works Department and one was the Field Customer Services Supervisor in the Finance Department. The union approved two of the requests, the one in Finance and the Operations Computer Operations Committee Minutes May 16, 1988 Page 4 Control Room position occupied by George Jett in the Public Works Department, the other Public Works position was considered by the Union to be not a supervisor position but a technical position and one they felt that they should still cover. Based upon this request from the Union, Mike will be preparing a salary range study for the two positions authorized, to be coming out of the union. It was noted in his presentation that these two positions supervise other union personnel and that is the prime reason for them being pulled out. It was noted in the questioning, that the employee benefit plan for the nonunion members would be approximately the same as if they were union but a salary study must be done based on the reclassifications. r� 66F-Ol F