HomeMy WebLinkAboutCity Council Committees - Operations - 02/01/1988 OPERATIONS COMMITTEE MINUTES
February 1, 1988
COUNCIL MEMBERS PRESENT: Christi Houser ,
Steve Dowell
Paul Mann Cl, I �- &aq r
STAFF PRESENT: Brent McFall jTy,CLERK
Tony McCarthy
Mike Webby
May Miller
OTHERS PRESENT: None
APPROVAL OF VOUCHERS
All claims for the period ending December 33, 1987, in the amount of
$419,136.67 and for January 31, 1988, in the amount of $1,084,375.05 were
approved for payment. As explained to the Committee, the December 33,
payments were for goods and services received in December which are charged
against the 1987 Budget. This payment against the 1987 Budget*ill be the
last voucher charges against 1987.
At the request of Councilman Dowell, a purchase order to a local veterinarian
for the purchase of dog food for the K-9 was brought to the Police
Department's attention. The Police Department will look at alternatives for
purchasing the dog food, but initial comments are that the veterinarian is
open after City Hail closes and that the veterinarian will bill the City for
the special diet dog food. Local grocery store will not establish such a
billing, and since City Hall is closed petty cash is not an option. The
Police Department will review other alternatives.
ESTABLISH COMMITTEE DATES AND TIMES
At the request of Council Chair Christi Houser, the Department reviewed the
options for holding bimonthly meetings. The Committee and the Council as a
whole are desirous of establishing fixed dates for such meeting, and after
much discussion, decided to change the meeting dates to the 15th and the 1st
day of the month, as opposed to the 15th and the last day of the month. This
process will make it easier to establish a consistent calendar time, but the
Operations Committee Minutes
February 1, 1988
Page 2
Committee is still aware that when dates fall on a Saturday the meeting will
be held on a Friday. If they fall on a Sunday the meeting will be held on a
Monday assuming that the Monday is not a holiday in which case the meeting
will be on Tuesday. The Committee understands that the staff processing
schedule for issuance of vouchers will be same as it currently exists, meaning
that certain vendors that require payment by the 31st of month can still
receive their checks on that day.
PAY AND CLASS IMPLEMENTATION
Assistant City Administrator Mike Webby briefly highlighted the pay and class
study project to Councilman Mann, who was sitting at his first Operations
Committee. As part of that presentation, he noted that the Council accepted
the Consultant's V =%,V111111W1dat on December and that during the interim
period, various concerns have been brought to the attention of the Consultant
for which the Consultant has responded as of January 30, with his final
recommendations. The Committee has not received those details, but those
recommendations will be discussed with the Committee at their next meeting of
February 16 and the item will appear on the February 16 Council Agenda for
adoption. Based upon successful recommendation by the Committee and the
Council the implementation will be as of March 1, 1988 with the adjustments
appearing on the March 20 paycheck. As part of the implementation plan, which
will be within the $50,000 budgeted amount, 20 additional positions are being
recommended for exempt status which means that they will be hove a management
benefit allocation in lieu of overtime. The schedule appears acgeptable to
the Committee and concerns of those not on the Committee can be addressed
either at the Operations Committee or at the Council meeting both of which
will be on the 16th. At this time it is not recommended that the Consultant
make another trip to the City, but that the staff handle the presentations.
PUBLIC PRIVATE BUILDING VENTURE
City Administrator McFall asked the Committee for their blessing with respect
to establishing a Statement of Qualifications from potential developers, who
Operations Committee Minutes
February 1, 1988
Page 3
may develop the City property between the City Hall and Engineering building,
for the use as City Hall office space. Brent explained to the Committee that
since it was a private developer who would be leasing City land and the City
would lease back for office space, that the City did not have to go through
the formal construction bid proposals. He felt that the Statement of
Qualifications from potential developers and a process which would allow the
City to negotiate with a selected developer would provide a more open process
than if a developer was selected without such a process. Based upon this the
Committee concurred with Brent's proposal to develop a Statement of
Qualification for potential site developers.
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