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HomeMy WebLinkAboutCity Council Committees - Operations - 01/15/1988 �x OPERATIONS COMMITTEE MINUTES E January 15, 1988 V JAN 27 1988 COUNCIL MEMBERS PRESENT: Jim White CITY OF KENT Christi Houser Steve Dowell CITY CLERK STAFF PRESENT: Brent McFall Tony McCarthy Mike Webby John Hildeman OTHERS PRESENT: None APPROVAL OF VOUCHERS All claims for the period ending December 32, 1987, in the amount of $673,749.57 and for January 15, 1988, in the amount of $71,536.57 were approved for payment. As explained to the Committee, the December 32, payments were for goods and services received in December which will be charged against the 1987 Budget. Additional expenditures, the final processing of 1987 expenditures, will be on a December 33, printout to be approved at the next Operations Committee meeting. At the request of Councilman White, the purchase order for the Kent News Journal was pulled for discussion on the appropriateness of City subscriptions by various departments. City Administrator Brent McFall will get back to the Committee on a proposal in this area. CABLE TV ADMINISTRATION CONTRACT RENEWAL Assistant City Administrator, Mike Webby, explained that this is a renewal of the contract with the consultant who assists the City in monitoring the cable TV contract. The service fee for this monitoring will not exceed $6,049 for which the City will generate approximately $40,000 in franchise fees. The Committee discussed with Mike the concern over various complaints related to the cable TV company. Mike noted that the contracts with the cable company are up in 1989 and that the consultant has been documenting all complaints for use in the renegotiation process. As Councilman White noted, the City seems to have little clout in being able to deal with the cable TV industry. The Committee recommended approval on the contract. Operations Committee Minutes January 15, 1987 Page 2 ONE FULL TIME POSITION FOR PERSONNEL AND LAW TO TWO REGULAR PART-TIME POSITIONS City Administrator McFall explained to the Committee that the final budget adopted a full time position to be split between Personnel and Law but in analyzing the requirements for the job with the Personnel Director and the City Attorney, it was determined that one position probably could not adequately fill both functions and it would be better for the City to hire two individual people on a part-time basis. At the request of Councilman White, Mike explained that the benefits would be approximately the same, as part-time employees get half City benefits. The Committee recommended approval of the request. PAY AND CLASS STUDY IMPLEMENTATION Councilmember Christi Houser suggested that this item be deferred until the finalized Operations Committee could be available to discuss and approve the implementation scenario. Councilman White was desirous of proceeding ahead with the presentation in an effort to clarify the implementation status. Mike Webby reviewed with them the process noting that approximately 10 to 11 concerns from individual employees had been forwarded to the consultant and that questions raised by Councilman Biteman and Mayor Kelleher were being responded to. Mike noted that in any implementation scenario, no employee of 'rte City . would have a reduction in pay. The pay levels in filling the positions when they become vacant could possibly be at a lower level . Following this discussion the Committee decided to wait until the meeting of February 1 , to discuss the detail implementation plan. Hopefully by that meeting the comments of the consultant will have arrived and the concerns of the Mayor and various Council members that would have been answered. REPORT ON THE WASHINGTON CITIES INSURANCE AUTHORITY City Administrator McFall noted that Assistant City Administrator Webby has recently, January 14, been elected to be the President of the Washington Cities Insurance Authority for the 1988 year. The Authority currently has 67 members providing insurance, excess insurance, risk management and loss Operations Committee Minutes January 15, 1987 Page 3 control . The Authority currently has $14,000,000 in reserves and is striving for a goal of $25,000,000. Current issues by the Authority are on whether the Authority ought to go completely bare being 100 percent self-insured. Currently the Authority pays a million dollars a year for excess insurance but has not used any of that insurance coverage. It was also noted that in reviewing requests for new cities to become members of the Authority, that many cities are willing to pay a higher price to be a member of the Authority because of the additional services of risk management and loss control . Mike noted that the Authority is currently only able to provide liability insurance but is exploring with State Legislation property insurance and workers comp insurance. Mike did note, with respect to Kent, that we had the greatest reduction in number of claims from 1986 to 1987. INTERLOCAL AGREEMENT ON SECURITY GUARD LICENSING Finance Director McCarthy told the Committee that approximately 3 to 4 years ago the City entered into an agreement with the County for the County to do all the licensing for security guards. Prior to that, the City did the licensing for those guards working within the City. This licensing required special background checks, etc. The process is a difficult process because many times the guards would be working within the City limits but would have their home office outside the City limits. Based upon these jurisdictional concerns the County offered to assume full responsibility gennerating revenue but remitting to the cities revenue for security guard agencies located within their boundaries. The current issue before the Committee was a renewal of the existing agreement with no changes. The Committee concurred with the presentation with this item on the Consent Calendar for the January 19 meeting. 1987 BUDGET ADJUSTMENT ORDINANCE Finance Director McCarthy reviewed with the Committee the prgpess leading to the development of the 1987 Budget Adjustment Ordinance. He,noted that in lieu of doing one ordinance at the end of year for all Council actions during the year, the process would be to adopt individual budget ordinance with each Operations Committee Minutes January 15, 1987 Page 4 L. I.D. project, bond project or expenditure of funds from unencumbered balances. This would be a timely and costly process because of Ordinance advertising and auditor time and reconciling of the City's budget. Adopting one budget ordinance in the year simplifies this process. He noted with respect to the 1987 Budget adjustment ordinance themselves, that the larger items included the golf course bond issue, the Library bond issue and various L.I.D. projects. Also funds for H & CD grants, environmental mitigation fees on land fill cleanups and other funds from unencumbered fund balances. Significant items not directly approved by the Council previously include the increase payment in the Sewer Fund for Metro charges based upon growth in the community and the increase payment of golf course expenses based on revenue generated. As the demand for golf course services increase, additional part-time help is needed along with additional golf course supplies and items for resale. Based on this review, the Committee had no problem with the adoption of this item as a consent item on the January 19th meeting. WEST HILL RECYCLING PILOT PROJECT City Administrator McFall explained to the Committee that the Rebanco Company is asking to be reimbursed beginning January 1987, for the Pilot Recycling Project on the West Hill , until final resolution through the Washington Utility & Transportation Commission can be established on the 'propriety of providing recycling at a reduced rate. He noted that the garbage hauler needed an answer as of January 15, or else they will distribute a letter to the West Hill residents noting that Tuesday, January 19, would be the last day for the recycling program which had occurred with two pickups a month. Approximate cost for the program would be a $1 ,000 a month, but the Committee felt unhappy with the idea that they were being forced into this issue. Based upon that, they decided to not approve the expenditure of City funds for assuming the recycling program with the idea that the program would be brought back on board as a part of the negotiation of the final agreement with the k Operations Committee Minutes January 15, 1987 Page 5 WUTC and the garbage haulers within the boundaries. Based on this input, City Administrator was going to inform Rebanco of the Committee's decision and noted that the issue could be discussed more fully with the Council at their meeting of the 19th, at which a public hearing on recycling is proposed. 66F-OlF