HomeMy WebLinkAboutCity Council Committees - Operations - 11/30/1987 N
OPERATIONS COMMITTEE MINUTES
November 30, 1987
COUNCIL MEMBERS PRESENT: Berne Biteman
Christi Houser
Steve Dowell
STAFF PRESENT: Brent McFall
Tony McCarthy
Mike Webby
May Miller
Charles Lindsey
Peggy Todd
Representatives of the City's
Pay and Class Advisory Committee
OTHERS PRESENT: Dee Moschel, Chamber of Commerce
Bill Ewing, Ewing & Associates
APPROVAL OF VOUCHERS
All claims for the period ending November 30, 1987, in the amount of
$1,018,129.66 were approved for payment.
CONSULTANT RECOMMENDATION CLASS AND PAY STUDY
Bill Ewing, of Ewing & Associates, presented his report on the pay and class
survey conducted for the City. He noted that the survey was completed on 183
incumbent positions. He noted that the process involved interviewing of
approximately 93 percent of those' positions and the development of job
descriptions. 18 percent of those positions went through a first step appeal
process with 6 going through a second-step appeal process with the Pay & Class
Advisory Committee.
Following the establishment of job descriptions, a market analysis was done of
8 cities and 2 counties in the 20,000 to 100,000 population range within 40
mile radius of the City of Kent. The market analysis tried to find jobs in
those areas with at least an 80 percent fit to the Kent jobs. The result of
the market analysis provided increases for most Kent positions based on the
-� comparison at the 50 percent of the amount paid in the surveyed cities. The
implementation of the plan could cost more than the amount provided in the
1i.
Operations Committee Minutes
November 16, 1987
Page 2
budget, but there are many possible scenarios for implementin#, a ,ieast-cost
plan. The staff is recommending that the Council consider the presentation to
be made at the December 1 Council meeting, and accepting .the proposal by the
consultants allowing the staff to work out the implementation scenarios.
The Committee took the information under advisement with a full presentation
to be made at the December 1 meeting. Members of the Advisory Committee
commented that they thought the study had been handled very appropriately,
that employees had been heard out about their concerns about the job
descriptions, and the process was as fair as possible. It was noted in the
discussions that many departments in the City are continually reorganizing,
and that future reorganizations should be approved prior to j b changes so
that past problems with changes in job duties can be more app opriatei'y
handled.
1988 PROPERTY TAX LEVY
Finance Director, McCarthy, presented the property tax levy information to the
Committee noting that the assessed valuation had increased primarily due to
increasing in new construction but that the overall levy rate had decreased
approximately 4¢ for the combined General Fund and Debt Service Funds. This
levy rate, though, will generate an additional $158,000 for the City based
upon the practices of levying the maximum amount based on the 106 percent lid
plus the impact of new construction at the previous years assessment rate.
THE HEATING, AIR CONDITIONING AND VENTILATION CONTRACT
Customer Services Manager, Charles Lindsey, noted that the firm of Control
Contractors was the low bidder for the heating, air conditioning and
ventilation contract at seven City facilities. He noted that the contract
called for a reduction in the amount to be paid for this service even with the
addition of the-Senior Center, Corrections Facility and Resource Center to the
contract. Control Contractors knew what they were bidding because they are
the City's current contractor. All other contractors had a fair chance in the
Operations Committee Minutes
November 16, 1987
Page 3
process through an invitation for a walk-through of the City's Sites. The
Committee recommended the approval of Control Contractors and the inclusion of
this item on the December i consent calendar.
UNIFORM CONTRACT
Customer Services Manager, Charles Lindsey, told the Committee that Aerotec
provided the low quote of 5 companies bidding for the City's laundry
services. This company was a new company to the City of Kent and, therefore,
the references were checked out with other entities. Both excellent and not
so excellent reports were received. Mr. Lindsey met with the representative
of the company and discussed the concerns expressed by some of the agencies
being served. He felt that because they were low bidder plus provided good
service to the Kent School District, the City should go with them for 1988
through 1990 laundry services contract. Appropriate language will be put into
the contract related to liquided damages should any problem occur. The
Committee recommended the approval of Aerotec and the inclusion of this item
on the December 1 Consent Calendar.
STATE AUDITORS REPORT
Finance Director, McCarthy, distributed to the Committee, the Mate Auditor's
Report for the Calendar year 1986. He noted that the auditor had commented
on some of the cash handling procedures at the Senior Center and that the
Senior Center staff had responded that these concerns were currently being
addressed. Mr. McCarthy also noted, that the cash receipting issue was one
that had previously been mentioned at the Kent Commons and at the Corrections
Facility, and that the Finance Department's staff was reviewing cash
receipting efforts in all City locations in an effort to standardize the
procedures and provide a greater degree of internal control. No further
action needed on this item.
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