HomeMy WebLinkAboutCity Council Committees - Operations - 04/15/1987 1#
OPERATIONS COMMITTEE MINUTES
April 15, 1987
COUNCIL MEMBERS PRESENT: Tom Bailey
Christi Houser
Bernie Biteman
STAFF PRESENT: Brent McFall ef�\
Tony McCarthy
Mike Webby
Charlie Lindsey
OTHERS PRESENT: None
APPROVAL OF VOUCHERS
All claims for the period ending April 15 in the amount of $1,576,645.74 were
approved for payment.
ANNUAL DRAINAGE PAYMENTS
Finance Director McCarthy reported to the committee that 89 drainage only
customers signed up for annual billing. This was in response to an issue that was
discussed with the committee back in February based upon drainage only customers
receiving $.92 bills each month. These bills became significantly noticeable in
January for these drainage and garbage only customers, with garbage service being
franchised out. At the request of some citizens in the area, the City reviewed
its policy of allowing the option of making annual payments, saving both the
customer and City bill processing costs. Letters were sent to 246 residents who
had drainage only service and 89, or 36 percent, signed up for annual billing.
TELEPHONE SYSTEM STATUS AND WIRING CHANGE ORDER
Finance Director McCarthy and Customer Services Manager Charlie Lindsey explained
to the committee that the City over the weekend of April 11 and .12 began to cut
over to new telephone system. For information purposes the staff identified to
the Council Committee the reasons for owning the telephone system. The attached
memo explains the dollar savings associated with owning plus some of the other
customer service and new telephone features.-
In addition to discussing the changeover, the staff requested a_change order of
$4,583.44 to provide for dual wiring in the City Shops Building, The original
anticipation was that the Shops Building would be wired only for telephone but as
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Operations Committee Minutes
April 15, 1987 „
Page 2
the project progressed and in conjunction with the implementation of the new
computer system it was decided that, the facilities should be dual wired for both
telephone and computer- in the same manner as the City Hall and Engineering
Building had been wired. This changein the scope of the wiring contract results
in a change order of $4,583.44. A portion of these funds are covered by the
original Shops wiring contract and so additional funding needed is only
$2,948.97. The Committee recommended this action for inclusion in the April 21
Council agenda under "Other Business."
SALARY RECOMMENDATION-POLICE AND FIRE MANAGEMENT PERSONNEL
Assistant City Administrator Webby distributed information to the committee
identifying the need to raise the salary of mid-management personnel in the Police
and Fire Departments. These positions being Police Lieutenant, Police Division
Commander and Assistant Fire Chief. These positions need to be adjusted due to
compression caused by the recently negotiated Police and Fire Union Contracts.
The raise in salary of approximately 2 1/2 percent brings the differential between
the management level and union level to about 10 percent, the amount established
prior to the new contracts. The committee recommended this action for inclusion
on the April 21 Council agenda.
CONCERN RELATED TO FRANCHISEE'S GARBAGE TOTERS
Councilman Bailey expressed a concern related to the toters being used by the
City's franchised garbage hauler. The concern is related to the toters seemingly
being unbalanced and top heavy and the fact that this makes them awkward to pull
and more likely to tip over. A big concern expressed by Councilman Bailey was
related to the insurance coverage if a person was hurt in mgvg ;the toters. City
Administrator McFall noted that he has talked to the company, 4out this precise
issue and that they are aware of this based upon conversatign#;.they received from
various customers. Brent said he will talk with them again, highlighting the
aspect of liability coverage and possibly suggesting that they make modifications
to the toters to eliminate the problem.
MEETING CHANGES
At the request of Councilperson Houser the meetings for April '30, May 15, and
June 1 will be at 7:30 a.m.