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HomeMy WebLinkAboutCity Council Committees - Operations - 01/14/1987 OPERATIONS COMMITTEE MINUTES January 14, 1987 COUNCIL MEMBERS PRESENT: Tom Bailey Steve Dowell Christi Houser STAFF PRESENT: Brent McFall Tony McCarthy Mike Webby Peggy Powell Charlie Lindsey OTHERS PRESENT: None APPROVAL OF VOUCHERS During the month of January, vouchers are approved both for 1986 expenditures for which invoices are received in January, and for 1987 expenditures. All claims for the period ending December 32, 1986 in the amount of $720,729.04 were approved for payment. All claims for the period ending January 15, 1987 in the amount of $437,413.39 were approved for payment. TELEPHONE WIRING CONTRACT Finance Director McCarthy and Customer Service Manager Lindsey explained to the Committee the current proposal to award the telephone wiring contract to GTS, Inc. Previously, at an August 18 Council meeting, the Council awarded the contract to PNB at an amount of $22,825.68. In conjunction with negotiat- ing the contract with PNB and in coordinating with other telephone and com- puter contracts the PNB contract could not be signed within the 90-day period set by the R.F.P. Since that time, PNB has decided to withdraw their proposal . Part of the reason for the delay was associated with the connection of the cable between the two buildings of City Hall , the police wing and the main wing, as well as connecting the conduit between City Hall and Eiogineering building. The initial plans were that this conduit installation,would be handled by a separate contract with an electrical firm, but in laving the electrical proposals analyzed, it was determined that the best price that could be obtained on the additional work was $15,000. During the contract negotiations, it was felt that the additional work could be ,performed through a change order and that this was a much better way to go in lieu of a separate Operations Committee Minutes January 14, 1987 Page 2 electrical contract. Therefore, the staff is recommending the second low bidder, GTS, at $24,797. To this amount, a change order of approximately $6,000 will be needed to handle the connection charges between the buildings, plus provide additional cable that has since been decided to be appropriate to wire at the present time as opposed to a later date. Following the understanding of this issue, the Committee approved the awarding of this contract to the second lowest bidder and will be following that up with a change order when that change order amount is precisely determined. COBRA CONTRACT ADMINISTRATION Assistant City Administrator Mike Webby explained to the Committee that the passage of federal legislation, identified as COBRA, extended group medical coverage to former City employees for up to three years following their termination. Mike explained to the Committee that the only additional cost that could be associated for administration of this would be a two percent surcharge on the amount of insurance premiums which, along with the insurance premiums, would be paid by the employee deciding to accept this, ex�tended coverage. Based upon the administration that could be associated with such an effort, staff has decided that this contract should be awarded to an oatside claims administrator. For those employees currently on the City's Network Management program, Network Management will assume that claims responsibility function. For employees who are currently on Blue Cross or Group Health, the City is desirous of contracting with the Blue Cross administrator at a cost of between $5.00 and $7.50 per month per family unit that is receiving coverage. The total amount that might be paid for claims administration w$?hjp,: a year is estimated to only be about $300. Based on this information, the Council decided to approve this item and it will appear on the January 20 consent calendar. 66F-IF It , a Operations Committee Minutes January 14, 1987 Page 3 RECLASSIFICATIONS Assistant City Administrator Mike Debby explained to the Committee that his department had reviewed a number of reclassification requests and at this meeting was presenting a reclassification request for the Parks$ Public Works and Personnel departments. He noted that he would follow that qp with additional reclasses from the Finance Department at the January 30 meeting. In presenting the reclassification information, he explained the organiza- tional structures in the individual departments, the specific requests and the analysis of those requests. The requests are as follows. The reclassification of Patrice Thorell from a range 32 to a rap9e, 40, assum- ing the title of Superintendent of Leisure Services. This position then becomes parallel to other superintendent positions within the Parks Depart- ment, that being Superintendent of Maintenance and Superintendent of Recreation. The position has responsibility for both the Cultural Arts Program and the Special Populations Program. The reclassification of Helen Adams from a range 32 to range 40* with the title of Superintendent of Administration. This position supervises the Senior Center in addition to her administrative functions and thus has parallel responsibility with both Patrice and the other two Pas Department superintendents. The reclassification of Cheryl Fraser from pay range 29 to pay range 32, assuming the responsibilities of a Facility Manager for the Special Popula- tions building in addition to her program responsibility. This, is consistent with other operations in the Parks Department, whereby the Facility Managers at the Golf Course, Commons and Senior Center are at pay range 32. The reclassification of the Visual Aids Specialist in the Perks, Department from a pay range 18 to a pay range 24, consistent with other,,po,sitions with similar responsibilities in the Department. 66F-lF F '! i 1' Operations Committee Minutes January 14, 1987 ; Page 4 The reclassification of Wayne Pace from a pay range 40 to a pay range 46, establishing that position as parallel to the Engineering Division of the Public Works Department which is at that pay range. This reclassification reflects the consolidation of the Department's maintenance functions as recommended in a study conducted by the Public Works Deparbwnto The consolidation includes responsibility over all maintenance acti0ity in Street, Equipment Rental and Utilities operations under the supervision,: of one Director of Operations. The reclassification of Sue Viseth in the Personnel Department,;frgm a Secretary to a Personnel Specialist to recognize the assumptio�;O the additional responsibilities of a Personnel Specialist. This item was discussed in the Budget process as an alternative to an additional staff position. This item is coming for Council attention to clarify that action. At the recommendation of the Council Committee, this item wil,14ppear on the consent calendar of the January 20 meeting. The pay change will be implemented on the February 5 payroll , but based on the rec mmgndations of the staff and concurrence of the Committee, would be retroactive, to the first of January, 1987. 1 1 66F-lF