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HomeMy WebLinkAboutCity Council Committees - Operations - 12/05/2006 ��ENT WASH IN O T O N OPERATIONS COMMITTEE MINUTES DECEMBER 5, 2006 Committee Members Present: Tim Clark, Chair, Deborah Ranniger and Debbie Raplee The meeting was called to order by Tim Clark, Chair at 4:09 p.m. 1. APPROVAL OF MINUTES DATED NOVEMBER 21 2006 Debbie Raplee moved to approve the minutes of the November 21, 2006, Operation Committee meeting. Deborah Ranniger seconded the motion, which passed 3-0. 2. APPROVAL OF VOUCHERS DATED NOVEMBER 30 2006 Finance Director Robert Nachlinger presented the vouchers November 30, 2006, for approval. Deborah Ranniger moved to approve the vouchers dated November 30, 2006. Debbie Raplee seconded the motion, which passed 3-0. 3. 2007 BUDGET ADOPTION ORDINANCE Mayor Suzette Cooke introduced the 2007 Budget Adoption Ordinance which adopts the 2007 budget and clarified the City's priorities. Mayor Cooke and Chief Administrative Officer John Hodgson provided the Committee with revised exhibits and discussed each revision. The budget to be adopted is summarized in the revised exhibits. Questions and comments were discussed between the Committee and Mayor Cooke, Chief Administrative Officer Hodgson and Finance Director Bob Nachlinger. Debbie Raplee moved to amend the Budget Adoption Ordinance to add $100,000.00 annexation costs in the Capital Improvement Fund. Tim Clark seconded the motion, which passed 2-1, with Deborah Ranniger opposing. Tim Clark stated that there is already an understanding with the Administration that simply creates the line item and it is not a commitment to actually expend it at this time. The matter will be discussed and dealt with after the Council Retreat accordingly. Debbie Raplee then moved to restore the original proposal to maintain the customer service representatives for the water and the sewer. Deborah Ranniger seconded the motion, which passed 3-0. Debbie Raplee then moved to recommend adoption of the ordinance adopting the 2007 budget with additions and deletions as this Committee has discussed. seconded the motion, which passed 3-0, with Deborah Ranniger stating that she will vote for it but remain concerned about the electrical utility study and the graffiti position, however, will not hang up the larger budget because of these two things. Tim Clark then expressed his enthusiasm for the job Administration has done in terms of putting together the budget package that meets the needs as expressed between Council and Administration. Operations Committee Minutes December 5, 2006 Page: 2 Debbie Raplee stated that she is looking forward to getting more involved up front so that there are not last minutes issues next year. Deborah Ranniger appreciated the dialog with Administration and thought it was a good budget overall and liked the new formatting with a few revisions as we move on. 4. WRITE-OFFS FOR 2006 Finance Director Robert Nachlinger presented the Write-Offs for 2006. Mr. Nachlinger advised that the Washington State Auditor's Office has recommended that the City write-off uncollectible accounts receivables that are over one year old. The write-off request is for $14,752.28 on uncollectible accounts from 2005 which consists of 1) Accounts receivable $1,957.67; Utility Billing Bankruptcy $530.51; and Permits $12,264.10. There is no budget impact resulting from these write-offs as the amount has been fully reserved as a bad debt in previous years. Questions and comments were discussed between the Committee and Mr. Nachlinger. Community Development Director Fred Satterstrom addressed the permits to be written off and addressed the Committee's questions. Deborah Ranniger moved to recommend that the Operations Committee authorize the write-offs of miscellaneous accounts receivable, utility billing and permit charges totaling $14,752.28 for accounts from 2005. Debbie Raplee seconded the motion, which passed 3-0. S. Comprehensive Plan/Capital Facilities Element Amendment and Update to Chapter 12.13 Kent Citv Code Planning Manager Charlene Anderson presented the Comprehensive Plan/Capital Facilities Element Amendment and Update to Chapter 12.13 Kent City Code as previously discussed on November 21st. Ms. Anderson advised that the Kent City Code provides for imposition of school impact fees on behalf of any school district which provides to the City a capital facilities plan; the plan is adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for annual Council review their updated capital facilities plans. The Kent, Federal Way and Auburn School Districts submitted their updated Capital Facilities Plans to the City of Kent and are proposing to amend school impact fees. The City Council held the required public hearing on November 21, 2006, at the same time as the second public hearings for the budget and the City's 6-year Capital Improvement Plan. One of the planning goals under the Growth Management Act (RCW 36.70A.020) is to ensure that those public facilities and services necessary to support development are adequate and timely to serve the development without decreasing current service levels below minimum standards. The Act (RCW 36.70A.070) requires the Capital Facilities Element of the Kent Comprehensive Plan to inventory existing capital facilities, forecast future needs and provide for financing of those facilities. RCW 82.02.050 authorizes cities planning under the Growth Management Act to impose impact fees on development activity as part of the financing for public facilities needed to serve new growth and development. As a result, KCC 12.13.080 and 090 provide for imposition of school impact fees on behalf of any school district which provides to the City a capital facilities plan; the plan is adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for annual Council review their Operations Committee Minutes December 5, 2006 Page: 3 updated capital facilities plans (KCC 12.13.060 & 070). Questions and comments were discussed between the Committee and Ms. Anderson. Debbie Raplee moved to recommend updating the Capital Facilities Element of the Kent Comprehensive Plan and Chapter 12.13 Kent City Code to incorporate the 2007-2012 Capital Facilities Plans of the Kent, Federal Way and Auburn School Districts, including updated School Impact Fees, as recommended by staff. Deborah Ranniger seconded the motion, which passed 3-0. 6. Comprehensive Plan Amendment to include 2007-2012 Capital Improvement Plan Planning Manager Charlene Anderson presented the Comprehensive Plan Amendment to include 2007-2012 Capital Improvement Plan. Ms. Anderson advised that the Kent City Code allows update of the Capital Facilities Element of the Kent Comprehensive Plan concurrent with the adoption of the City budget. The Capital Facilities Element includes the City's 6-year financing plan, which is updated annually. The City Council held the required public hearing on this proposed update to the Kent Comprehensive Plan on November 21, 2006, at the same time as the second public hearings for the budget and the City's 6-year Capital Improvement Plan. One of the planning goals under the Growth Management Act (RCW 36.70A.020) is to ensure that those public facilities and services necessary to support development are adequate and timely to serve the development without decreasing current service levels below minimum standards. The Act (RCW 36.70A.070) requires the Capital Facilities Element of the Kent Comprehensive Plan to inventory existing capital facilities, forecast future needs and provide for financing of those facilities needed in the future. Questions and comments were discussed between the Committee and Ms. Anderson. Deborah Ranniger moved to recommend updating the Capital Facilities Element of the Kent Comprehensive Plan to include the 2007-2012 Capital Improvement Plan, as recommended by staff. Debbie Raplee seconded the motion, which passed 3-0. 7. 3rd Quarter 2006 Financial Report Finance Director Bob Nachlinger presented the 3rd Quarter 2006 Financial Report for informational purposes only. The meeting was adjourned at 4:58 p.m. Renee Cameron Operations Committee Secretary