Loading...
HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 01/08/2007Public Works Committee Agenda Councilmembers: Ron Harmon#Tim Clark#Debbie Raplee, Chair Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. U:\PW Committee\Agendas\2007 Agendas\Special PWC Mtg Jan 08 07.doc January 08, 2007 4:00 p.m. NOTICE IS HEREBY GIVEN that the Kent City Council Public Works Committee will hold a special meeting at 4:00 p.m. on Monday, January 08, 2007, in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent. Agenda items included: Item Description Action Speaker Time Page 01. Approval of Minutes Dated December 4, 2006 YES None 03 01 02. Agreement/Bob Wagner-Russell Road Operations Center Design Study YES Charlie Lindsey 05 05 03. Engineering Economics Inc./Agreement for Service Related to Underground Fuel Tank Replacement YES Charlie Lindsey 05 27 04. Kent Kangley Road & Kent 5 Bridge @ Rock Creek/Final Payment & Project Acceptance YES Larry Blanchard 05 55 05. Grant Agreement/Seattle King County Health Department LHWMP YES Mike Mactutis 05 67 06. Contract Agreement/Olympic Environmental Resources for Waste Reduction, Recycling Activities & Programs for 2007 YES Mike Mactutis 05 87 07. Contract/Shannon Wilson-Peer Review of Wetland Projects for 2007 YES Mike Mactutis 05 103 08. Information Only/114th Avenue SE Speed Study & Signage NO Steve Mullen 10 --- 09. Information Only/Windstorm Damage and Corrective Action Report NO Larry Blanchard 10 --- 10. Kent Bicycle Advisory Board/Kent Bicycle Ride Events NO Mel Roberts 05 --- PUBLIC WORKS COMMITTEE MINUTES December 04, 2006 Page 1 of 4 U:\PWCommittee\Minutes\PWMinutes 12 04 06.doc COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee and Committee Member Ron Harmon and Tim Clark were present. The meeting was called to order at 5:08 p.m. ITEM 1- Approval of Minutes Dated November 6, 2006 Committee Member Harmon moved to approve the minutes of November 6, 2006. The motion was seconded by Clark and passed 3-0. ITEM 2–Public Hearing/General Const. Management Contract (GC/CM)–Events Center A Public Hearing on the general Construction Management Contract was held. Ted Kogita asked whether a performing arts center would be included and whether there is a contingency plan if the hockey team backs out. Brubaker noted that the building would be multi-functional and that concerts may be held there. Kogita suggested that a survey be taken using the King County Journal and Channel 21, and Raplee agreed to make that recommendation. Clark moved to recommend the city council adopt a resolution declaring the council’s final determination to use the General Contractor/construction Manager alternative contracting procedure to design and construct the Kent Event’s center, and direct the city attorney to draft the appropriate resolution for presentation to the city council at it’s December 12, 2006, meeting. The motion was seconded by Harmon and passed 3-0. ITEM 3 – Information Only/Environmental Brochure Removed from Agenda, will be heard in January 2007. ITEM 4 – Surplus Vehicles Alice Conrad, Fleet Manager noted that the listed vehicles/equipment complies with current replacement policy guidelines and have been replaced. The equipment and parts will be sold or disposed as appropriate. Harmon moved to authorize staff to appropriately dispose of the equipment as described in this memorandum and listed below. The motion was seconded by Clark and passed 3-0. ITEM 5–Information Only/How Well is Public Works Performing Customer Service – Development Removed from Agenda, will be heard in January 2007. ITEM 6–Information Only/How Well is Public Works Performing Customer Service – Construction Removed from Agenda, will be heard in January 2007. ITEM 7 – Fund Authorization/East Valley Highway (84th Ave S) Tim LaPorte, Design Engineering Manager, gave a brief overview of the project and gave a brief PowerPoint presentation; he went on to state, the City was successful in obtaining $2,224,892 in federal, Transportation Improvement Board and Washington State Department of Transportation grants. The agreement, in the amount of $130,528, is authorization for the design phase of the City’s East Valley Highway Project. In order to be reimbursed for project expenses, the City must accept the grant and authorize the establishment of the budget for the same and direct staff to spend the money accordingly. Clark moved to recommend Council accept the Federal grant for the Design Phase of the East Valley Highway Project in the amount of $130,528, establish a budget for the funds, direct staff to spend the money accordingly for said road improvement project, and authorize the Mayor to sign all necessary documents. The motion was seconded by Harmon and passed 3-0. PUBLIC WORKS COMMITTEE MINUTES December 04, 2006 Page 2 of 4 U:\PWCommittee\Minutes\PWMinutes 12 04 06.doc ITEM 8 – Consultant Agreement/East Valley Highway (84th Ave S) Improvements – from South 212th Street to State Rout 167 Tim LaPorte, Design Engineering Manager, gave a brief overview of the project he explained the City has traditionally hired the consultant experts in the areas listed as we do not have in-house experts in those disciplines. In programming ahead, having the authorization to hire the appropriate consultants needed in a timely manner will save months of time at crucial points in the project design/planning states and will help enable the project to proceed toward construction on schedule which will take about one year. Clark moved to recommend authorizing the Mayor to sign consultant services agreements for environmental engineering, geotechnical engineering, real property appraisal, property negotiations and traffic signal engineering for the East Valley Highway Improvements Project. The motion was seconded by Harmon and passed 3-0. ITEM 9 – Second Amendment to Commute Trip Reduction Agreement GCA4573. Steve Mullen, Transportation Engineering Manager, gave a brief overview of the Commute Trip Reduction Agreement. The state legislature passed the CTR Efficiency Act (ESSB 6566) on March 9, 2006. It was signed by the Governor on March 29. Washington State Department of Transportation is also developing administrative and measurement guidelines, as well as model plans to help jurisdictions develop their new CTR plans and programs. This Amendment awards $5,975 to the City to offset the additional costs incurred in rewriting its CTR plans and programs. This is a one time allocation. Clark moved to recommend Council authorize the Mayor to sign the Second amendment to CTR Agreement GCA4573 between the Washington State Department of Transportation (WSDOT) and the City of Kent, upon concurrence of the language therein by the City Attorney and Public Works Director. The motion was seconded by Harmon and passed 3-0. ITEM 10 –Amendment No. 1 to Transit Service Agreement with KC Metro Transit Steve Mullen, Transportation Engineering Manager, said the Amendment extends the current Agreement for Route 918 another year, from February 2007 until February 8, 2008. It also specifies the operating costs for which the City will compensate the County during this period. Harmon asked if rider ship can be tracked to make sure this is a viable route. Mullen stated that the buses are frequently filled to seating capacity. Harmon asked that numbers be brought back at a later date. Clark moved to recommend Council to authorize the Mayor to sign amendment No. 1 to Transit Service Agreement (Route 918) between the City of Kent and King County, upon concurrence of the language therein by the City Attorney and Public Works Director. The motion was seconded by Harmon and passed 3-0. ITEM 11 - Bid/Water Treatment Chemicals/Univar USA, Inc. Dave Brock, Utility Engineer spoke on behalf of Brad Lake, Water Superintendent who was ill. Brock explained that the bid specifications allow the city flexibility to award one or more contracts depending on the low bid for each bid item or chemical. Univar was the low bidder for the sodium fluoride bid item. Funding will come from the 2007 Operating Budget. Harmon moved to recommend that Council award and authorize the Mayor to enter into a contract with Univar USA, Inc. in an amount not to exceed $27,000 for the 2007 Water Treatment Chemical Supply agreement for Sodium Fluoride. The motion was seconded by Clark and passed 3-0. PUBLIC WORKS COMMITTEE MINUTES December 04, 2006 Page 3 of 4 U:\PWCommittee\Minutes\PWMinutes 12 04 06.doc ITEM 12 - Bid/Water Treatment Chemicals/JCI Jones Chemical Inc. Dave Brock, Utility Engineer spoke on behalf of Brad Lake, Water Superintendent who was ill. Brock explained that Sodium Hypochlorite is use primarily as a disinfectant at a variety of city well sites. Sodium Hydroxide is used in the water system as a pH adjustment for corrosion control. He further explained that the bid specifications allow the city flexibility to award one or more contracts depending on the low bid for each bid item or chemical. JCI Jones Chemical Inc. was the low bidder for the sodium hypochlorite and 25% sodium hydroxide bid items. Funding will come from the 2007 Operating Budget. Clark moved to recommend Council award and authorize the Mayor to enter into a contract with JCI Jones Chemical, Inc. in an amount not to exceed $81,471 for the 2007 Water Treatment Chemical Supply Agreement for 12.5% Sodium Hypochlorite and 25% Sodium Fluoride. The motion was seconded by Harmon and passed 3-0. ITEM 13 – Tacoma Second Supply/Amendments Dave Brock, Utility Engineer spoke on behalf of Brad Lake, Water Superintendent who was ill. Brock summarized that the City entered into a partnership agreement with the City of Tacoma, Covington and Lakehaven Utility Districts for construction and operations of a Tacoma Water Second supply Project. The four (4) amendments submitted for approval are for: 1) Non Substantial Changes, add a preliminary amendment process; 2) Modify turnout meter locations; 3) Housekeeping, add exhibit H (Financing plan) and exhibit V (Dam Project agreement) to the partnership agreement; 4) Add maintenance and repair access agreement. Harmon moved to recommend the Council authorize the Mayor to sign the four amendments to the Tacoma Second Supply Project Partnership Agreement, upon concurrence of the language therein by the City attorney and Public Works Director. The motion was seconded by Clark and passed 3-0. ITEM 14 - Information Only/Public Works Grade and Fill Coordination Larry Blanchard, Public Works Director stated that he is working on modifications to sections of the Public Works Standards. One of the areas is the Grade and Fill section; an outline will be forthcoming in January or February 2007. Another area that needs modification is Codes & Standards due to inconsistencies. Committee members would like to see Streetscapes, grade and fill and retention/detention looked at and brought back to the committee. Blanchard will let the committee know in January 2007, when these items will come back to them. ITEM 15 – Establish Public Works Committee Meetings in December and January: Committee members decided the December 18, 2006 Public Works Committee would be cancelled and that the January dates of the next two Public Works Committee meetings would be as follows (please note time change for January only): January 08, 2007 from 4:00 – 5:00 p.m. January 22, 2007 from 4:00 – 5:00 p.m. PUBLIC WORKS COMMITTEE MINUTES December 04, 2006 Page 4 of 4 U:\PWCommittee\Minutes\PWMinutes 12 04 06.doc UPDATES: Speed Study on 114th Avenue SE – Another study to be conducted. Mullen to bring back results from speed studies and recommendation regarding speed limits on 114th Avenue SE, at first meeting in January. 271st Speed Humps – On hold until weather permits. Adjourned: The meeting was adjourned at 5:50 p.m. Next Meeting Scheduled for: Monday, January 08, 2007 at 4:00 p.m., due to the Holiday January 1, 2007. Cheryl Viseth, Public Works Committee Secretary PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: January 8, 2007 TO: Kent City Council Public Works Committee: January 8, 2007 FROM: Charlie Lindsey, Superintendent of Facilities THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Agreement with Wagner Architect for Russell Road Operations Center Design Studies - Authorize MOTION: Move to recommend Council authorize the Mayor to enter into an agreement with Wagner Architects for preliminary design studies for the Russell Road Operations Center Project SUMMARY: Eight proposals were received from the city's online request for proposals for the East Hill Operations Center and Russell Road Operations Center project. A review committee selected five firms to interview. Wagner was selected to complete the design work for the East Hill Operations Center and Russell Road Maintenance Facility Project. EXHIBITS: Copy of Agreement with Wagner Architects Planners BUDGET IMPACT: No budget impact PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: January 8, 2007 TO: Kent City Council Public Works Committee: January 8, 2007 FROM: Charlie Lindsey, Superintendent of Facilities THROUGH: Larry Blanchard, Director of Public Works SUBJECT: Design Services Agreement to Replace Underground Vehicle Fuel Tank - Authorize MOTION: Move to recommend Council authorize the Mayor to enter into an agreement with Engineering Economics, Inc. for design services to replace the underground vehicle fuel tank at Public Works Operations. SUMMARY: Engineering Economics, Inc. (EEI) was selected from the City’s list for Engineers to do the design work to replace the underground Vehicle Fuel Tank at Public Works Operations Facility. EXHIBITS: Copy of Agreement with EEI, Inc. BUDGET IMPACT: No budget impact This page intentionally left blank. u:\PWCommittee\ActionSheets\2007\08 JanRockCreekFinalPayment.doc Page 1 of 2 PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: December 27, 2006 To: Public Works Committee Chairperson: Debbie Raplee Council Members: Ron Harmon and Tim Clark Public Works Committee Meeting Date: January 08, 2007 From: Larry R. Blanchard, Public Works Director Subject: Kent Kangley Road and Kent 5 Bridge @ Rock Creek/ Final Payment and Project Acceptance Background/History: At the August 7, 2006 Public Works Committee meeting staff presented a memorandum titled “Kent Kangley Road at Rock Creek Structural Report and Recommendations on Bridge- Authorize” to the committee. The Public Works Committee then in turn recommended the following for full City Council approval: 1) Proceed with establishing a weight limit on Kent Kangley Road due to the restrictions caused by the deterioration of the bridge crossing Rock Creek. An ordinance will be prepared and submitted to the Public Works Committee for recommendation to the City Council. 2) Authorize the Mayor to enter into an agreement with King County upon approval of the language of said contract by the City Attorney and the Public Works Director for design and interim repair service as the case may be for the Rock Creek Bridge. The contract with King County shall not exceed $75,000. To expedite the repair of the bridge the City entered into an agreement with King County Department of Transportation to repair the bridge damage. After further exposing the structural members of the bridge during the repair process it was determined additional damage to the bridge had occurred and more repair work was required than originally estimated. Motion: ! Required ! Not Required ! For Information Only Authorize the Final Payment for and Project Acceptance of the Kent Kangley Road and Kent 5 Bridge at Rock Creek Repair Costs for the amount of $103,387.20. Will document be required? ! Ordinance ! Resolution ! Agreement ! Contract ! Policy ! SOP’s ! Other u:\PWCommittee\ActionSheets\2007\08 JanRockCreekFinalPayment.doc Page 2 of 2 The bridge repair work was completed on September 01, 2006 at a total cost of $103,387.20. The original estimate was $75,000. This is $28,387.20 more than the original estimate or 38% more than anticipated. In the event the cost of the project is greater than 10% of the original bid or cost estimate then it must be approved by Committee before final payment can be made. At the same time the project needs to accepted as complete by the City for maintenance responsibility. Summary: The Public Works Department will request final payment authorization and project acceptance from the City Council. Funds are available to make the final payment for the above described project. Recommendations: 1) Authorize the final payment to be to King County Department of Transportation in the amount of $103,387.20. 2) Accept the Kent 5 Bridge Repair Project as complete for acceptance of maintenance responsibility. Cc: Paul Scott, Accounting Manager Attached: Invoice 1426410 This page intentionally left blank. U:\PWCommittee\ActionPage.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: December 5, 2006 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: January 8, 2007 From: Mike Mactutis, Environmental Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Public Health – Seattle & King County Grant Contract Agreement Background/History: The Public Health – Seattle & King County LHWMP Grant is used to fund three Special Recycling and Collection events for residents and businesses for the collection of hazardous waste, including motor oil, motor oil filters, petroleum based products, antifreeze, batteries, computer monitors, TV’s, refrigerators, freezers and other materials. All materials collected at events are recycled. Summary: The LHWMP grant contract agreement in the amount of $19,732.18 is for funding implementation of the City’s 2007 LHWMP tasks as described in Exhibit 1, Scope of Work, benefiting the citizens and businesses of Kent. Recommendations: Recommend authorization for the Mayor to sign the Public Health – Seattle and King County Local Hazardous Waste Management Program Grant Contract Agreement and establish a budget. Motion: ! Required " Not Required " For Information Only Recommend authorization for the Mayor to sign the Local Hazardous Waste Management Program (LHWMP) grant contract agreement in the amount of $19,732.18, direct staff to accept the grant and establish a budget for the funds to be spent within said project. Will document be required? " Ordinance " Resolution " Agreement ! Contract " Policy " SOP’s " Other Governing Policies Procedures Rules & Regulations: U:\PWCommittee\ActionPage.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: December 5, 2006 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: January 8, 2007 From: Mike Mactutis, Environmental Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Consultant Contract Agreement – Olympic Environmental Resources Background/History: Olympic Environmental Resources organizes, implements and provides management over the City of Kent’s Waste Reduction and Recycling Programs for 2007, including Special Recycling and Collection events, Business and Multi-family recycling programs, compost bin sales and outreach and educations. The consultant contract agreement is funded entirely through the following grants: Department of Ecology Coordinated Prevention Grant, Seattle-King County Health Department Local Hazardous Waste Management Program Grant, and King County Waste Reduction and Recycling Grant. Summary: The consultant contract agreement for Olympic Environmental Resources in the amount of $59,690 is for implementing special programs, education and outreach for the City’s waste reduction and recycling program, benefiting the citizens and businesses of Kent. Recommendations: Recommend authorization for the Mayor to sign the consultant contract agreement. Motion: ! Required " Not Required " For Information Only Recommend authorization for the Mayor to sign the Olympic Environmental Resources Contract Agreement for Waste Reduction and Recycling Activities and Programs for 2007 in the amount of $59,690. Will document be required? " Ordinance " Resolution " Agreement ! Contract " Policy " SOP’s " Other Governing Policies Procedures Rules & Regulations: This page intentionally left blank. P:\Public\AdminSup\PWCommittee\ActionPage.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: January 3, 2006 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: January 8, 2007 From: Mike Mactutis, Environmental Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Consultant Contract Agreement Background/History: Shannon & Wilson, Inc. has provided peer review and consultation of special wetland projects and wetland code violations. These projects have continued from 2006 and funding is required to extend the consultant services into 2007 to complete the projects. Summary: The consultant contract agreement for Shannon & Wilson Inc., in the amount of $45,000 is for peer review and consultation on pending wetland projects and wetland code violations. Recommendations: Recommend authorization for the Mayor to sign the consultant contract agreement. Motion: ! Required " Not Required " For Information Only Recommend authorization for the Mayor to sign the Shannon & Wilson, Inc. Contract Agreement for Peer Review of Wetland Projects for 2007 in the amount of $45,000. Will document be required? " Ordinance " Resolution " Agreement ! Contract " Policy " SOP’s " Other Governing Policies Procedures Rules & Regulations: