HomeMy WebLinkAboutCity Council Committees - Operations - 10/18/2005 KE14 T
WASH I NO T O N
OPERATIONS COMMITTEE MINUTES
OCTOBER 18,2005
Committee Members Present: Chair Tim Clark and Bruce White
Julie Peterson was absent from the meeting.
One item was added. Mayor White presented the Valley Cities Association Resolution.
The meeting was called to order by Tim Clark, Chair at 4:03 p.m.
1. VALLEY CITIES ASSOCIATION RESOLUTION
Mayor White presented the added item for the Valley Cities Association Resolution.
Mayor White advised that for a number of years, there has been greater interaction between the
cities of Fife, Puyallup, Sumner, Auburn, Algona, Pacific, Kent, Renton, and Tukwila, relative
to a variety of issues with which they have common or very similar positions. He stated that i
order to be more effective in dealing with the issues that these cities have in common, it would
be advantageous for them to coordinate their efforts, combine resources, and unite in collective
responses. Further, in addition to the joint efforts of the cities to address common problems,
the gathering of these jurisdictions into a common unit would present a more powerful
presence in terms of achieving desired outcomes for their benefit regionally and across the
state. This resolution would authorize the Mayor to work with the mayors, managers,
administrators, and other executive staff of the cities of Fife, Puyallup, Sumner, Algona,
Pacific, Auburn, Renton, and Tukwila to form a "Valley Cities Association," to identify rules
of procedure, meeting schedules, and other matters consistent with their desire to work together
for their common good.
Tire Clark moved to forward the Valley Cities Association Resolution to full under Other
Business on October 18, 2005. Bruce White Clark seconded the motion, which passed 3-
0,with Julie Peterson's concurrence.
2. APPROVAL OF MINUTES DATED SEPTEMBER 20, 2005
Bruce White moved to approve the minutes of the September 20, 2005, Operation
Committee meeting. Tim Clark seconded the motion, which passed 3-0, with Julie
Peterson's concurrence.
Operations Committee Minutes
October 18, 2005
Page: 2
3. APPROVAL OF VOUCHERS DATED SEPTEMBER 30 2005 AND OCTOBER
1522005
Finance Manager Bob Nachlinger presented the vouchers for September 30, 2005, and October
15,2005,for approval_
Bruce White moved to approve the vouchers dated September 30, 2005, and October 15,
2005. Tim Clark seconded the motion, which passed 3-0, with Julie Peterson's
concurrence.
4. MOBILE DATA COMPUTERS FOR FIRE APPARATUS
Information Technology Technical Services Manager Paul Dunn presented the Mobile
Data Computers for Fire Apparatus. Mr. Dunn advised that The Kent Fire Department Fleet is
currently equipped with Mobile Data Computers (MDC's) that are b Years old. The age of
these units and their incompatibility with new Computer Aided Dispatch and Mapping
software is the driving factor in the need for their replacement. Mr. Dunn further advised that
the existing MDC's were installed in 1999, and are now incompatible with planned
implementations of the new dispatched software used by Valley Cam. The Technical Services
Division of Information Technology issued a Request for Quotation for replacement units in
June of 2005. Several models and manufacturers were represented in the responses received.
The Technical Services Division, in partnership with the Fire Department's Technical Liaison
reviewed the quotations and physically evaluated three different models. Each of the three
models evaluated met the basic technical requirements set forth in our RFQ. The IT
Department evaluated the three finalists for the following criteria: 1) Cost; 2) Unit's ability to
mount in the existing vehicle mounting brackets. If new mounting brackets or modifications to
the existing brackets would be required,the added cost per vehicle would be between$200 and
$1000, depending on the extent of changes needed; and 3) Compatibility with existing vehicle
computer supply units. If new computer power supply units would be required, the added cost
per vehicle would be between $200 and$400, depending on the model chosen. Based on these
criteria, the Panasonic Toughbook 29 (PNB-CF-29LAQGZBM)was chosen as the model. The
CF 29 fits the existing mounting brackets in the fire vehicles, and can utilize the existing
vehicle power supplies. While not the lowest cost unit overall, the bid from CDW Government
does represent the lowest bid for the CF 29.
Mr. Dunn and Fire Chief Jim Schneider addressed the Committee's questions.
Funds for this replacement were allocated in the 2002 Tech.Plan.
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Operations Committee Minutes
October 18,2005
Page: 3
Bruce White moved to recommend that the Council authorize the Mayor to sign Goods
and Services Agreements and purchase orders to CDW-Government for replacement
FYre Apparatus Mobile Data Computers not to exceed $158,000. Tim CIark seconded the
motion,which passed 3-0,with Julie Peterson's concurrence.
4. 2006 OPERATING AND CAPITAL BUDGET REVIEW
Finance Director Bob Nachlinger presented a brief overview of the 2006 Budget
presentation. A PowerPoint presentation was provided and questions were asked of the
Committee. Mr. Nachlinger advised that a more thorough presentation would be made at
the October 18, 2005, fully City Council meeting.
The meeting was adjourned at 4:33 p.m.
Renee Cameron
Operations Committee Secretary
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