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Home My WebLink AboutCity Council Committees - Planning and Economic Development Committee - 05/15/1989 JOINT PLANNING COMMISSION AND CITY COUNCIL PLANNING COMMITTEE WORKSHOP May 15, 1989 7: 30 PM SUMMARY OF MEETING 1. The Planning Commission will give the City Council regular written updates of Planning Commission work underway. 2 . The Planning Commission will endeavour to have a ten minute slot whenever the Council meets in a workshop format; this ten minute period will be used to advise the Council on matters the Commission is currently working on. 3 . An executive summary will accompany all Planning Commission recommendations to the Council. 4 . The Commission will work to involve the Council in the Commission' s retreat which will be held in September of this year. 5. The Commission will endeavour to be part of the next Council retreat and goal setting process; will advocate agenda items that are deemed timely and worthy of consideration by both parties. 6. The Council Committee will introduce a resolution, to be acted on by the Council, concerning the planning work the Commission carries out on behalf of the Council and City. ATTENDANCE Planning Commission: Linda Martinez , Chair Anne Biteman Carol Stoner City Council Planning Committee: Judy Woods, Chair Jon Johnson Staff• Jim Harris AGENDA• 1. The role of the Planning Commission versus that of the City Council in the land use planning process. 2 . Things the Planning Commission can do to address Council concerns and thereby enhance recommendations. 3 . Ways in which the Planning Commission and City Council can interact on significant issues. 4 . How does the Planning Commission get involved in setting the agenda for planning projects and programs? NOTES FROM THE MEETING: Planning Commission is concerned with the current process whereby the City Council annually sets target issues; how can the Planning Commission input to the target issues? The Commission is concerned about issues the Commission has worked on over along period of time, only to have it referred to the Council Planning Committee. What is the Planning Commission doing that causes this to happen? Why is its work not recognized? What would the Council Planning Committee do to an issue/project that the Commission has not already done? (example: East Valley Comp. Plan and Zoning) The City is evolving as it grows; the Council is becoming more proactive. Perhaps some issues dealt with by the Planning Commission have been "out there too long" ; maybe an update to the Council from time to time would help. The Commission should become more proactive also ( the Human Services Commission is an example of a proactive commission) . Commission members feel that the Planning Commission cannot become proactive in the sense that the Human Services Commission has become proactive. What the Planning Commission needs to do is figure out how to get input to the Council Planning Committee. Its tough to be present at all of the Committee meetings; the time of the meetings is not to the Planning Commission 's advantage. Perhaps the Commission can give briefings at the City Council ' s workshops which are held at 6: 00 PM on the day of the regular Council meetings. At least ten minutes at these workshops, on a monthly,� basis would help. There is a perception that the public is able to easily sway the Council away from all the work done over a long time by the Planning Commission. There is a feeling that the Planning Commission has done a great job working on the Comprehensive Plan; that the Hearing Examiner system has greatly aided the Commission by allowing it to concentrate on the Comp. Plan. Council members present feel that the issues recommended to the Council have been well worked out by the Planning Commission. Also that it is generally difficult for Council persons to be well versed with the Comp. Plan unless they have worked with it over a long time. In response to the question , "What do you think the City Council would like to see?" , "Where the 'mine fields ' are. " and "The Council needs to know what the consensus is. " It was also pointed out that the Council, in general, is not aware of the work the Planning Commission does. To over come this problem it would be advantages to have an on going status report to the Council Planning Committee. What kind of planning Commission presentation would win the day? Perhaps it would help if the Commission did more with the presentations as does the Human Services Commission. The Council appears to react better to such presentations. What about issues that come to the Council as recommendations for approval and never see the light of day again? These type issues are "hidden out" until votes are lined up. The Commission members voiced a desire to participate with the Council at their annual retreat. It was suggested that the Commission members need to become better acquainted with Council members. Talking about ways to be more effective, an executive summary followed by the main material, would greatly aid the Council. One way to get recognition is to have the Council honor the Commission through a formal resolution, pointing out all the good things the Commission has done over the years. •oilgnd aqj of saps a;agi Sumado ui slaojja pue aml;aiagl ao;saaa;un)on I)e xuegl o;gSIM aM 1 S£19-Vc9/90ZXV,4 • OSOL-6S8/90Z ......nq oyy �{ azOSIIOd Z£OH6 uoyYuiyseM'1ua}I /��7BaC�s J/5'"� , [tpp4l A`11• q P S (jg inuany lei)uaD y;noS 11ET *=� •ia;uao aisnW pue eaueQ uangnV`Ioogag seuiogy;e saaIej ;g S;aiaog leauo;sig saapneg Kaug'(so;eutpaooD)uoi;elaossV uoisuuW AloaH :aa;;lunuoa anon S 4�, D M� cn 996, 0 W6 9-1 01 pwa El u'n9n y 8t /�MH --i O O cn Pic is uievy a Q J�� 3N 438 O 1n 9 M rn 4 C T C SD 7C Sp G � Z 3N 061 G7 co m C OD N O < S CDn O 083 a O LLZ ^cL tQ m Vi ..l 7 CF j 9 N N S �g � w a a Qi a slII1M H JaNeevy 9L9 9-101 sawed N Jl 5 O CD a ;_ � Qa w F 0 9-1 01 ZlZ y ON ino j sallS aijolsiH "119A aaeY a�tgM Nid V-N V OI 6961 `07 ARW HnOs SIDS DIHOiSIH A011BA 1aAig a3IgM lua)l ' pH IlassnH ` ldajl slIEd;uax luaX ` 1S 1118L luaulalilas 'alols 'l,1laj jo 31jS 1aAI1 uo dols leoquteals lse j L99I — jelled) Sulpne'I Sina10Q neA '0 0991 —1031JL'11 Sulpne'I S,p10Aly •H lua)l ` PH IlassnH luax any IelluaD S £019 '.OIBIOd AaljeA HM ul aoljjo lsod lsi jo aliS Mug u I O aulo uue oe SHOT—1aIj1el^I�flaaN •V pIAeQ •N P '� g l 9 j H,• j HH d N 6681 —asnog nosunod •H luax ` PH llassnH ' lda(l s41Ed lua)j Aq paulElu PUI 'pealsautoH 6199N d pIAEQ uingny 'gj0z pue gjZLZ soot—asnog sameoS-dlaaN 'jai 9681 —pea}Samoa aoSlaN-Semogy •3 (sijjiM jO S) PH faIMEH'8 any uO}BulgseM uingny `gloo Pue gjLZZ Aijej 'a1Ols 'bops is jo alts OZ6i —SaedmoD paaj joAig a;IqM L991 —183I1e11I SIIIPUB'I S,nO}SRtW j "I uingny 'gN 1S g bZ£ lua)l 'g;tuiS pue IajaaW uaaMlaq any lsi aouapisal uagl 'umgny ut Ielldsoq 1s113 JIIUI pasuapuoo gllm S161 —asnog IIaamojg 1e3S0 •(I 101JR11I aplM-pl1OM pagoeaH 6691 —Weld III1111 nOI}eII1e3]O a3IS 'X uingny '•1(1 MaIA ljnl ;ua)j 'Ia)IaaW puE 'aAy pEOIIM"d j0 Iau30D —f.la}amaH Mal'3I1I '3 ulatlpoN uolSuiling MON OZ61 —}odaQ gg z)gped ulagpON j RN '1S To puE •N SEM uingny —S1a}aula�aaanojd '8 lua)j "aAy PI£ 'S t££ SQ(j 'uosugoj y selogDIN MON HN '1S g10£puE •N-iLM uingny jo IOUJOD 6061 —)odaQ gy aallneml[W `oBeOigH I ss91 —;uamnuoW anesseW 'y ( oilgnd of uado lou s8uipling) SMS Afl-HAIH(j uingny 'uieW 219Z 0IEMPIEjj gSnRUVAE:)uI samisdn palno j L88i molj SuilEp sleumoi `sologd 'EtllglomaW 9061 —m0021 JUDUO}SM 1qSIIenEAE3 't •,iluo ZL-OL uad0 g1LLZ 'S gigs 'goingD •6luo t-Z uadp— •any uingny g0£ uEllstlgD luanpy IOj Ialuao puotleonpa IaluaD otsnW puE aouEQ uingny MON 'dlgslOM MON alas aql uIOIj slaqunl t ujyj atBaulED jEotd64 j0 aldwexa p00D glint palOn11SA00 uOISUEm al ilS UemSljEIJ b161 —S1elgrj a18aa1EH uingny '£ Zt61 —uo[sueW slapueS IIOIIH •L •pH •EIQ jjg-uingny 0£o£i g108Z S LOZo 'loogoS sewogy is sajlagsi3 jo ldaci gsEM Aq unH saute]'IS MON lg8la g8nolgl auo sapelS •ssug1asutj 'faj 's88a uoulles molj sluapnls pasnoq Suiplinq japq PON 6681 —61ag3;eH aomleS I10e1H sooS •Z 8Z61 —joogaS SemogZ•g •pg •EtQ •Xig-u.tngny £o£zi 'oossy uolsuEjnj uingny 'HS '1S H 816 •61Olsig AaljeA AjaaN Aq mnasnm of uotlelolsal Iapurl uml Alm uI01j swell 0lUgj2[ 'peOilmd 'Iaauold pEalglaBIIiB a}EIIIO q}IM aSnOgIIIIEj IIEIIO}CIA mnasnW Ieouo;siH 1aAjH a;IqM '9 Mot —uoisueW AWN uoley •I (•lislA pue ui auloo of amoojaM si Oilgnd) SMS NHdO iaunl aAllEUlaoJui pup luesuajd e @ARq noA adoq aM •lsBd s,AajjEA aijl umij seaEid pup sgutpimg in,Iaoioa pup Sutlsaaalut jo mol ajigouiolne paprnd-3ias anoA uo noA p!B of sl dEui siq j, ifialluA aaAIN altigM aill jo Inol salts ataolsiq jenuue pumas aql of auioajaM W101 SMS DINOISIH Wd 6-Wd 01 AaIIEA aan�al!gM 6961 `OZ XEW