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HomeMy WebLinkAboutCity Council Committees - Planning and Economic Development Committee - 09/01/1992 O CITY OF � MIT CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 4 : 00 PM d�TF7IItC°[C4� COMMITTEE MEMBERS PRESENT OTHER CITY STAFF Leona Orr, Chair Norm Angelo Jim Bennett Mary Berg Jon Johnson Tom Brubaker Judy Woods, Council President Laurie Evezich Bob Hutchinson Tony McCarthy PLANNING STAFF GUESTS Lin Ball Steve Burpie Sharon Clamp Paul Morford Jim Harris Jean Parietti Margaret Porter Raul Ramos Fred Satterstrom Barb Simpson GROWTH MANAGEMENT UPDATE - (F. SATTERSTROM) Planning Manager Fred Satterstrom explained that a public hearing on the ratification of the countywide planning policies will take place at tonight's City Council meeting. The Planning Commission's recommendation on the growth management planning goals will also be discussed at tonight's Council meeting. Their recommendation includes designating Kent as an urban center. The Planning Commission's recommendation on the wetlands ordinance will be presented to the Council the first meeting of October. Chair Orr requested the Council receive information on this ordinance at least one week in advance of the Council meeting in order to have adequate time for review and questions. Mr. Satterstrom also stated that it is likely that the Council will be presented with a citizen's alternative to the Planning Commission's wetlands recommendation. The Planning Commission did not have an opportunity to review or consider this alternative. 1993 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM - (L. BALL) Human Services Manager Lin Ball explained that the Council has taken action to receive the Block Grant pass thru funds, set aside the amount for human services, and set aside funds for planning and administration of the program. Ms. Ball stated that the program for 1993 is $279,509, an increase of approximately $30, 000 over 1992, and noted that this is an estimate from the County based on CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 PAGE 2 the Federal entitlement. Ms. Ball noted two changes from the 1992 program: (1) There will be an increase in the funds for Planning and Administration due to the establishment of the Office of Housing and Human Services. This is to pay a portion of the Manager's salary and provide for a temporary intern. (2) During 1992, the City's Housing Repair Services Program will place more emphasis on the major and minor repair backlog, and the painting program will be placed on hold for one year. Ms. Ball presented the Committee with two options and explained the reason for looking at two options is that on Thursday, September 3, the Joint Policy Committee (JPC) will be considering approving an increase in the amount that can be allocated to public (human) services. In anticipation of approval by the JPC, the Human Services Commission, at their August 27 meeting, reviewed the Block Grant public services applications and made recommendations on how to allocate the additional $6, 170. These recommendations are included in Option A which distributes the $6, 170 among the public services applications and decreased one capital project by the same amount. Option B is the proposed 1993 program if the JPC does not approve the increase. The full City Council needs to adopt the 1993 program at its September 15 meeting, as the adopted program must be forwarded to King County by October 2 . Councilmember Bennett MOVED and Councilmember Johnson SECONDED a motion to approve both options of the Proposed 1993 CDBG Program so that the appropriate option which reflects the JPC's decision can be forwarded to the City Council for adoption on September 15. In response to Councilmember Bennett's question about Vision Special Needs Housing funding, Ms. Ball explained that capital money typically goes for one time only projects while human services dollars fund ongoing services. She explained that capital dollars are used to help new programs get started. Motion carried. LAW & JUSTICE DOMESTIC VIOLENCE LEGAL ADVOCATE - (L. BALL) This item was removed from the agenda. PERMIT PROCESS REPORT - (J. HARRIS) Planning Director Harris presented an overview of the Planning Department's permit process. He explained that the department consists of Administration, the Office of Housing and Human Services, and the ' Planning Services Division. The Planning Services Division consists of two sections; long range planning and permit processing. Mr. Harris explained that the permit section handles the following: CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 PAGE 3 Land Use Permits: rezones subdivisions short plats variances shoreline permits conditional use permits Development Permits (which lead to building permits) : major developments (i.e. warehouses, etc. ) minor developments (i.e. a house on a single lot) Sign Permits Special Use Permits Site Plan Review Design Review Landscaping Plan Review SEPA (State Environmental Protection Act) consisting of environmental checklists and environmental impact statements. The Planning Department has processed 80 applications year to date. Most minor development never goes thru SEPA, however, all major development is required to go thru SEPA. Business Licenses - The department issues the licenses and gathers land use data which ties into new and existing development. Public Information Notices zoning information - constant interaction with the public on the phone and at the counter issue zoning permits Code Enforcement Program citizen complaints conditional uses which are not in compliance Zoning Code Amendments Mr. Harris explained that the department is unique in that it is the only City department that serves several boards and commissions: Hearing Examiner, Board of Adjustment, and Planning Commission. Staff reports and recommendations are sent to these boards and commissions from Planning Staff. In addition, City Council meeting agendas contain approximately 30% planning items. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 PAGE 4 On a daily basis, Planning staff also deals with other City departments, other cities, King County, and state and federal agencies. Overall, the Planning Department's development permit process is a very large operation with many things occurring simultaneously. Mr. Harris explained that the Mayor's committee report zeroed in on minor development. While important, this represents smaller items handled by the Planning Department. These items rarely require SEPA and do not go to the Planning Commission or Hearing Examiner. In response to Councilman Bennett's questions, Mr. Harris explained that everything in the permit process has a timeline. He explained that on a daily basis there is a constant flow of phone calls and citizens at the counter asking questions. The Planning Director responds to approximately 70-80 phone inquiries per month and estimates that staff responds to 120-140 phone inquiries per month. The department also handles mandates from the City Council and the State, such as growth management, and matters within the Office of Housing and Human Services. Chair Orr feels the Planning Committee is the appropriate place to discuss the report: She has been informed that the chair of the Operations Committee does not want this discussion at that committee. Steve Burpie stated that he felt recent articles which have appeared in the Seattle Times were devised to create controversy and stressed that the Chamber's position is to look at an objective process of dealing with issues. Raul Ramos clarified that it is actually the mayor's proposed plan of action that will come to committee for discussion. ADDED ITEMS Chair Orr is concerned about two vacant houses on South 248 Street west of Daniel Elementary school and sees a potential hazard with school starting. Planning Director Harris indicated he will look into the situation. ADJOURNMENT The meeting adjourned at 4 :53 p.m. PC0901.92 CITY OF CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 4:00 PM COMMITTEE MEMBERS PRESENT OTHER CITY STAFF Leona Orr, Chair Norm Angelo Jim Bennett Mary Berg Jon Johnson Tom Brubaker Judy Woods, Council President Laurie Evezich .� Bob Hutchinson Tony McCarthy PLANNING STAFF GUESTS Lin Ball Steve Burpie Sharon Clamp Paul Morford Jim Harris Jean Parietti Margaret Porter Raul Ramos Fred Satterstrom Barb Simpson GROWTH MANAGEMENT UPDATE - (F. SATTERSTROM) Planning Manager Fred Satterstrom explained that a public hearing on the ratification of the countywide planning policies will take place at tonight's City Council meeting. The Planning Commission's recommendation on the growth management planning goals will also be discussed at tonight's Council meeting. Their recommendation includes designating Kent as an urban center. The Planning Commission's recommendation on the wetlands ordinance will be presented to the Council the first meeting of October. Chair Orr requested the Council receive information on this ordinance at least one week in advance of the Council meeting in order to have adequate time for review and questions. Mr. Satterstrom also stated that it is likely that the Council will be presented with a citizen' s alternative to the Planning Commission's wetlands recommendation. The Planning Commission did not have an opportunity to review or consider this alternative. 1993 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM - (L. BALL) Human Services Manager Lin Ball explained that the Council has taken action to receive the Block Grant pass thru funds, set aside the amount for human services, and set aside funds for planning and administration of the program. Ms. Ball stated that the program for 1993 is $279, 509, an increase of approximately $30, 000 over 1992, and noted that this is an estimate from the County based on CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 PAGE 2 the Federal entitlement. Ms. Ball noted two changes from the 1992 program: (1) There will be an increase in the funds for Planning and Administration due to the establishment of the Office of Housing and Human Services. This is to pay a portion of the Manager's salary and provide for a temporary intern. (2) During 1992, the City's Housing Repair Services Program will place more emphasis on the major and minor repair backlog, and the painting program will be placed on hold for one year. Ms. Ball presented the Committee with two options and explained the reason for looking at two options is that on Thursday, September 3, the Joint Policy Committee (JPC) will be considering approving an increase in the amount that can be allocated to public (human) services. In anticipation of approval by the JPC, the Human Services Commission, at their August 27 meeting, reviewed the Block Grant public services applications and made recommendations on how to allocate the additional $6, 170. These recommendations are included in Option A which distributes the $6, 170 among the public services applications and decreased one capital project by the same amount. Option B is the proposed 1993 program if the JPC does not approve the increase. The full City Council needs to adopt the 1993 program at its September 15 meeting, as the adopted program must be forwarded to King County by October 2 . Councilmember Bennett MOVED and Councilmember Johnson SECONDED a motion to approve both options of the Proposed 1993 CDBG Program so that the appropriate option which reflects the JPC's decision can be forwarded to the City Council for adoption on September 15. In response to Councilmember Bennett's question about Vision Special Needs Housing funding, Ms. Ball explained that capital money typically goes for one time only projects while human services dollars fund ongoing services. She explained that capital dollars are used to help new programs get started. Motion carried. LAW & JUSTICE DOMESTIC VIOLENCE LEGAL ADVOCATE - (L. BALL) This item was removed from the agenda. PERMIT PROCESS REPORT - (J. HARRIS) Planning Director Harris presented an overview of the Planning Department's permit process. He explained that the department consists of Administration, the Office of Housing and Human Services, and the Planning Services Division. The Planning Services Division consists of two sections; long range planning and permit processing. Mr. Harris explained that the permit section handles the following: CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 PAGE 3 Land Use Permits: rezones subdivisions short plats variances shoreline permits conditional use permits Development Permits (which lead to building permits) : major developments (i.e. warehouses, etc. ) minor developments (i.e. a house on a single lot) Sign Permits Special Use Permits Site Plan Review Design Review Landscaping Plan Review SEPA (State Environmental Protection Act) consisting of environmental checklists and environmental impact statements. The Planning Department has processed 80 applications year to date. Most minor development never goes thru SEPA, however, all major development is required to go thru SEPA. Business Licenses - The department issues the licenses and gathers land use data which ties into new and existing development. Public Information Notices zoning information - constant interaction with the public on the phone and at the counter issue zoning permits Code Enforcement Program citizen complaints conditional uses which are not in compliance Zoning Code Amendments Mr. Harris explained that the department is unique in that it is the only City department that serves several boards and commissions: Hearing Examiner, Board of Adjustment, and Planning Commission. Staff reports and recommendations are sent to these boards and commissions from Planning Staff. In addition, City Council meeting agendas contain approximately 30% planning items. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 1, 1992 PAGE 4 On a daily basis, Planning staff also deals with other City departments, other cities, King County, and state and federal agencies. Overall, the Planning Department's development permit process is a very large operation with many things occurring simultaneously. Mr. Harris explained that the Mayor's committee report zeroed in on minor development. While important, this represents smaller items handled by the Planning Department. These items rarely require SEPA and do not go to the Planning Commission or Hearing Examiner. In response to Councilman Bennett's questions, Mr. Harris explained that everything in the permit process has a timeline. He explained that on a daily basis there is a constant flow of phone calls and citizens at the counter asking questions. The Planning Director responds to approximately 70-80 phone inquiries per month and estimates that staff responds to 120-140 phone inquiries per month. The department also handles mandates from the City Council and the State, such as growth management, and matters within the Office of Housing and Human Services. Chair Orr feels the Planning Committee is the appropriate place to discuss the report. She has been informed that the chair of the Operations Committee does not want this discussion at that committee. Steve Burpie stated that he felt recent articles which have appeared in the Seattle Times were devised to create controversy and stressed that the Chamber's position is to look at an objective process of dealing with issues. Raul Ramos clarified that it is actually the mayor's proposed plan of action that will come to committee for discussion. ADDED ITEMS Chair Orr is concerned about two vacant houses on South 248 Street west of Daniel Elementary school and sees a potential hazard with school starting. Planning Director Harris indicated he will look into the situation. ADJOURNMENT The meeting adjourned at 4: 53 p.m. PC0901.92