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HomeMy WebLinkAboutCity Council Committees - Planning and Economic Development Committee - 09/15/1992 CITY OF L& aLU2 V4T CITY COUNCIL PLANNING COMMITTEE MINUTES VMCIT SEPTEMBER 15, 1992 4 : 00 PM COMMITTEE MEMBERS PRESENT OTHER CITY STAFF Leona Orr, Chair Tom Brubaker Jim Bennett Roger Lubovich Jon Johnson Alana McIalwain Judy Woods, Council President Tony McCarthy PLANNING STAFF GUESTS Lin Ball Steve Burpie Sharon Clamp Jim Dion James Harris Bill Doolittle Rachel Johnston Marvin Eckfeldt Kevin O'Neill James Frymier Margaret Porter Ed Heineman Fred Satterstrom Hugh Leeper Alice Shobe Larry Metler Janet Shull Dee Moschel Jean Parietti Mike Reilly Diane Richards GROWTH MANAGEMENT UPDATE - (F. SATTERSTROM) Planning Manager Fred Satterstrom stated that the City recently received a letter from the City of Sea Tac expressing concern that a portion of Kent's urban growth area extends into the city limits of Sea Tac. Sea Tac is asking that area be deleted from Kent's urban growth area because of wording in one of our planning goals, Urban Growth Policy-2 which states, "The Urban Growth Area shall provide enough land to accommodate at least 20 years of residential, commercial, and industrial growth, and will represent the City's future annexation area. " Staff proposes that the growth management planning goals be pulled from tonight' s Council agenda so the language, "will represent the City' s future annexation area" can be deleted. This will satisfy the City of Sea Tac' s objection to Kent's urban growth planning area extending into Sea Tac. He explained that in setting urban growth boundaries, staff used Kent' s proposed annexation area from 4-5 years ago, and Sea Tac has since incorporated. Staff commonly uses the urban growth area as a discussion for our comprehensive planning area. Chair Orr feels the boundaries on the map should be changed rather than deleting the language from the planning goal. The Committee CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 2 agreed that the planning goals language should not be deleted but that the Urban Growth Area resolution should be pulled from the Council agenda. Staff requested that the Planning Goals Resolution be pulled from tonight's Council agenda because of a request from Soos Creek Water and Sewer District requesting that Policy PF-4 be changed to read " . . .the City shall may assume urban services which are presently provided by special districts. " Chair Orr and the Planning Committee agreed to recommend that the full Council pull this item from the consent calendar, modify the language, and place it back onto the consent calendar. SEPA ORDINANCE (J. HARRIS) Planning Director Harris explained that effective September 1, 1992 the State legislature changed the SEPA laws to affect the time frame within which a jurisdiction can deal with a SEPA checklist. The new law states that a city must complete its review and issue a threshold determination within 90 days of the date of receipt of a checklist. The law also states that within 30 days of receipt of a checklist, the City shall notify the applicant whether or not the checklist is complete. Mr. Harris further explained that the SEPA ordinance needs to be amended to bring its sections into compliance with the new law. Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to accept the SEPA ordinance as amended. Motion carried. The revised ordinance will be presented to the full Council on October 6, 1992 . COUNTYWIDE PLANNING POLICIES RESOLUTION (K. O'NEILL) Planner Kevin O'Neill reviewed a draft resolution regarding ratification of the countywide planning policies and specifically pointed out the language of Section 3 , "In the event that any subpolicy within the countywide planning policies is found to be inconsistent with the City of Kent locally adopted Comprehensive Plan policies prepared pursuant to the Growth Management Act, the City of Kent policy will prevail. " This language was added to the resolution at the request of Councilmember Johnson. Planning Director Harris related that he has been informed by Judy Chapman from King County that adoption of this language will, in effect, constitute non-ratification of the policies. Councilmember Johnson feels that the provision contained in Section 3 is minor and does not have a significant impact over the remainder of the policies which are being adopted. The question was raised as to who would be empowered to determine an inconsistency. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 3 Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to recommend to the full Council the resolution regarding ratification of the countywide planning policies as presented. Motion carried. 1993 PROPOSED HUMAN SERVICES ROUNDTABLE LEGISLATIVE AGENDA (R. JOHNSTON) Planner Rachel Johnston informed the Committee that this is an information item rather than an action item. She explained that the Human Services Roundtable will formally adopt its proposed 1993 legislative agenda on September 16, 1992 , and is asking local jurisdictions for their input regarding the proposed agenda. The proposed agenda was developed around the Roundtable's action agenda consisting of four priorities: housing, family support and family violence, children' s issues, and health care. Each priority area is categorized by tiers. Tier 1 items are those on which the Roundtable will take a leadership role. Tier 2 items receive major Roundtable support, and Tier 3 items are those which the Roundtable supports, but monitors rather than investing time and effort. The Human Services Commission reviewed and approved the proposed agenda at its August 27 meeting and voiced their concern regarding the fact that all the health care issues are rated tier two rather than tier 1. Under children's issues, the Commission suggested that the first item, "support legislative changes and funding for prevention of child abuse and neglect" , be categorized as a tier 1 item, not tier 2 and moved to the family support and family violence section because child abuse issues are considered to be family violence issues. All the Committee members were in agreement with the Human Services Commission's recommendations. ADDED ITEMS 1993 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (L. BALL) Human Services Manager Lin Ball reminded the Committee that at their September 1, 1992 meeting, they approved the proposed 1993 Community Development Block Grant Program. Subsequent to that time, staff discovered a need to make three revisions to the public (human) services program. The first revision is due to a County requirement to establish a contingency plan for the public (human) services funding in case the federal entitlement comes in at a level higher or lower than estimated. The other two revisions are due to an error which resulted in allocating more money to an agency than was requested. The Human Services Commission considered these changes and made the following recommendations: CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 4 1. Contingency: If the City receives an increased or decreased entitlement, the YWCA Domestic Violence Housing project shall be increased or decreased accordingly. 2. Community Health Centers recommended funding level is changed to $16, 300. 3 . YWCA Domestic Violence Housing funding level is changed to $20, 948 . Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to approve the proposed 1993 Community Development Block Grant Program as revised and forward for adoption to the full City Council on September 15, 1992 . Motion carried. SENIOR HOUSING FOOD SERVICE CONTRACT Councilmember Bennett stated that since the food service contract for the senior housing project was last discussed at the Planning Committee, a petition has been signed at the Kent Senior Center and two issues have arisen from senior citizens: 1. Senior citizens do not like to be told what they have to do. 2 . Many seniors feel that $90. 00 per month combined with food stamps will provide three meals per day plus desert. Human Services Manager Lin Ball stated that it is more than just the meal itself that is involved in the meal service; it is looking at the overall well being of the senior citizen. Having a meal program encourages the seniors to get out of their apartments at least once per day, it builds community, and provides staff and other residents an opportunity to observe and see if there is a problem. For example, if someone does not show up for a meal it alerts someone to check and see if there is a problem. In arriving at the food service component, input from the following sources was taken: 1. Two public hearings attended by senior citizens. 2. A survey taken by the original senior housing committee which showed over one-half of the respondents wanting food and medical services. 3 . Recommendations from a consultant experienced in senior housing projects. 4 . Social services community representatives who work directly with senior citizens. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 5 Marvin Eckfeldt stated that he was on the original committee and was present at the hearings where testimony was taken regarding what services should be provided at the facility. Mr. Eckfeldt stated it is interesting that the majority of those who are opposed to amenities in the senior housing are those who are living alone independently and doing well. The seniors who spoke for the need for food services and other supporting services are seniors who are living alone and are more frail than those who are opposed to such services. There seems to be a great difference of opinion based on how well someone can function at the present time. The committee's research indicates that if food service is not originally built into the housing project, it will need to be added later and it is very costly to add after the fact. Jim Dion of the King County Housing Authority stated he has been part of the committee working on this project for over one and one- half years. The King County Housing Authority owns and operates approximately 2500 units through the County designated solely for senior citizens. These units are all alike in that they all provide affordable, low cost housing. However, over the last 20 years the County has observed a pattern where seniors move in, many initially with greater needs, but almost everyone over time ageing in place with those needs increasing, and the we have been completely unable to address and response to these needs. The food service concept was not an add-on to the program. The entire concept has been built around the idea that the food service is an integral part that is essential for the people of this building to live independently and, more importantly, delay any necessity for them to move out of the building into a nursing home. Nutrition is the most important component there is in a senior housing project. The Housing Authority has observed numerous cases where seniors have not had the basic, minimum nutritional requirements. This is only one of their problems. When the system has gone out of balance other problems automatically occur. Speaking for the Housing Authority, Mr. Dion stated he cannot emphasize enough how important this food service component is and strongly encourages the continuation of the program. Diane Richards, Case Manager for Seattle King County Division on Ageing, stated she sees people over 60 years old in their homes who are frail and vulnerable and cannot make it to the senior centers because they are not physically able to do so. She speaks for those in their homes who are unable to get out and make their needs known. Ms. Richards feels the meal service is very important because seniors who become malnourished may experience irreparable harm. The Kent senior housing project is an excellent opportunity to do something special and extra, and she would hate to see it simply become low income housing. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 6 James Frymier stated he has been serving as a consultant to the senior housing committee. Mr. Frymier stated he is putting together a request for proposal to go to bid on the food service contract. One-half of the $90. 00 cost pays for raw food. They hope to contract with a provider who will be willing to use donated food, for example FDA and other sources. They also hope there will be some residents who would like to help with the cooking in exchange for their meals. Providing a meal service will give staff the opportunity to work with residents to coordinate medical appointments, transportation issues and provided visual observation to see how the residents are doing. Jim Dion stated he realizes the meal service program may not be desired by everyone, however, no money has been spent on marketing and during the first two and one-half days of accepting applications over 130 applications were received for 94 units. There are currently 150+ applications. Chair Orr feels that between the cost of the meal service and the rent, this project still offers extremely affordable housing based on what is available in other areas. Human Services Manager Ball clarified for Councilmember Bennett that the wording in the ordinance for the original bond issue and the brochure that was sent to voters stated, "to provide housing and related facilities" . The bond issue originated as a result of the assisted housing study which identified the need for low income housing for over 300 senior citizens. The report from this study addresses providing support services when implementing a senior housing bond issue. Ms. Ball provided a comparison between the Kent project and two similar projects; Broadway Plaza in Everett and Life Manor in Tacoma. Broadway Plaza's food service costs $130 for one meal and Life Manor's rent is $295 for a one bedroom compared to Kent's $210. The food service at Life Manor is $129 . Chair Orr stated she goes back to the original committee, the assisted housing committee. At that time some type of related services, a kitchen or rooms for visiting nurses or doctors, was discussed. The issue of ageing in place was discussed so that a resident would not have to leave their home and go into a more expensive situation. She feels the committees have had the same goals all along. She is comfortable with what has been done and does not see the need to ask the City Council to change anything at this point. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 7 Finance Director Tony McCarthy requested an agenda item be added to the next Planning Committee meeting dealing with a resolution support the Metro merger. There was no objection from the Committee members. Chair Orr clarified with Alana McIalwain that the Senior Housing Name Contest is to be placed on the agenda for the October 6 meeting. Hugh Leeper distributed a copy of the activities map from the City of Kent Parks Department 1992 brochure and stated that we are already directly involved in activities beyond the boundaries of Kent and asked the Committee to take this information into consideration when talking about boundaries. He is concerned about the eastern boundaries. Planning Director Harris respectfully requested to Chair Orr that when others bring added items to the Planning Committee, other than the Planning Department, that Chair Orr direct these individuals to Margaret Porter in order to alleviate miscommunications. ADJOURNMENT The meeting adjourned at 5: 27 p.m. PC0915. 92 9 CITY OF )V ,LE!J CITY COUNCIL PLANNING COMMITTEE MINUTES VnvT& SEPTEMBER 15, 1992 4 : 00 PM COMMITTEE MEMBERS PRESENT OTHER CITY STAFF Leona Orr, Chair Tom Brubaker Jim Bennett Roger Lubovich Jon Johnson Alana McIalwain Judy Woods, Council President Tony McCarthy PLANNING STAFF GUESTS Lin Ball Steve Burpie Sharon Clamp Jim Dion James Harris Bill Doolittle Rachel Johnston Marvin Eckfeldt Kevin O'Neill James Frymier Margaret Porter Ed Heineman Fred Satterstrom Hugh Leeper Alice Shobe Larry Metler Janet Shull Dee Moschel Jean Parietti Mike Reilly Diane Richards GROWTH MANAGEMENT UPDATE - (F. SATTERSTROM) Planning Manager Fred Satterstrom stated that the City recently received a letter from the City of Sea Tac expressing concern that a portion of Kent's urban growth area extends into the city limits of Sea Tac. Sea Tac is asking that area be deleted from Kent's urban growth area because of wording in one of our planning goals, Urban Growth Policy-2 which states, "The Urban Growth Area shall provide enough land to accommodate at least 20 years of residential, commercial, and industrial growth, and will represent the City's future annexation area. " Staff proposes that the growth management planning goals be pulled from tonight' s Council agenda so the language, "will represent the City's future annexation area" can be deleted. This will satisfy the City of Sea Tac' s objection to Kent' s urban growth planning area extending into Sea Tac. He explained that in setting urban growth boundaries, staff used Kent's proposed annexation area from 4-5 years ago, and Sea Tac has since incorporated. Staff commonly uses the urban growth area as a discussion for our comprehensive planning area. Chair Orr feels the boundaries on the map should be changed rather than deleting the language from the planning goal. The Committee CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 2 agreed that the planning goals language should not be deleted but that the Urban Growth Area resolution should be pulled from the Council agenda. Staff requested that the Planning Goals Resolution be pulled from tonight's Council agenda because of a request from Soos Creek Water and Sewer District requesting that Policy PF-4 be changed to read " . . .the City shall may assume urban services which are presently provided by special districts. " Chair Orr and the Planning Committee agreed to recommend that the full Council pull this item from the consent calendar, modify the language, and place it back onto the consent calendar. SEPA ORDINANCE (J. HARRIS) Planning Director Harris explained that effective September 1, 1992 the State legislature changed the SEPA laws to affect the time frame within which a jurisdiction can deal with a SEPA checklist. The new law states that a city must complete its review and issue a threshold determination within 90 days of the date of receipt of a checklist. The law also states that within 30 days of receipt of a checklist, the City shall notify the applicant whether or not the checklist is complete. Mr. Harris further explained that the SEPA ordinance needs to be amended to bring its sections into compliance with the new law. Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to accept the SEPA ordinance as amended. Motion carried. The revised ordinance will be presented to the full Council on October 6, 1992 . COUNTYWIDE PLANNING POLICIES RESOLUTION (K. O'NEILL) Planner Kevin O'Neill reviewed a draft resolution regarding ratification of the countywide planning policies and specifically pointed out the language of Section 3 , "In the event that any subpolicy within the countywide planning policies is found to be inconsistent with the City of Kent locally adopted Comprehensive Plan policies prepared pursuant to the Growth Management Act, the City of Kent policy will prevail. " This language was added to the resolution at the request of Councilmember Johnson. Planning Director Harris related that he has been informed by Judy Chapman from King County that adoption of this language will, in effect, constitute non-ratification of the policies. Councilmember Johnson feels that the provision contained in Section 3 is minor and does not have a significant impact over the remainder of the policies which are being adopted. The question was raised as to who would be empowered to determine an inconsistency. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 3 Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to recommend to the full Council the resolution regarding ratification of the countywide planning policies as presented. Motion carried. 1993 PROPOSED HUMAN SERVICES ROUNDTABLE LEGISLATIVE AGENDA (R. JOHNSTON) Planner Rachel Johnston informed the Committee that this is an information item rather than an action item. She explained that the Human Services Roundtable will formally adopt its proposed 1993 legislative agenda on September 16, 1992 , and is asking local jurisdictions for their input regarding the proposed agenda. The proposed agenda was developed around the Roundtable' s action agenda consisting of four priorities: housing, family support and family violence, children's issues, and health care. Each priority area is categorized by tiers. Tier 1 items are those on which the Roundtable will take a leadership role. Tier 2 items receive major Roundtable support, and Tier 3 items are those which the Roundtable supports, but monitors rather than investing time and effort. The Human Services Commission reviewed and approved the proposed agenda at its August 27 meeting and voiced their concern regarding the fact that all the health care issues are rated tier two rather than tier 1. Under children' s issues, the Commission suggested that the first item, "support legislative changes and funding for prevention of child abuse and neglect" , be categorized as a tier 1 item, not tier 2 and moved to the family support and family violence section because child abuse issues are considered to be family violence issues. All the Committee members were in agreement with the Human Services Commission's recommendations. ADDED ITEMS 1993 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (L. BALL) Human Services Manager Lin Ball reminded the Committee that at their September 1, 1992 meeting, they approved the proposed 1993 Community Development Block Grant Program. Subsequent to that time, staff discovered a need to make three revisions to the public (human) services program. The first revision is due to a County requirement to establish a contingency plan for the public (human) services funding in case the federal entitlement comes in at a level higher or lower than estimated. The other two revisions are due to an error which resulted in allocating more money to an agency than was requested. The Human Services Commission considered these changes and made the following recommendations: CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 4 1. Contingency: If the City receives an increased or decreased entitlement, the YWCA Domestic Violence Housing project shall be increased or decreased accordingly. 2 . Community Health Centers recommended funding level is changed to $16, 300. 3. YWCA Domestic Violence Housing funding level is changed to $20, 948. Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to approve the proposed 1993 Community Development Block Grant Program as revised and forward for adoption to the full City Council on September 15, 1992 . Motion carried. SENIOR HOUSING FOOD SERVICE CONTRACT Councilmember Bennett stated that since the food service contract for the senior housing project was last discussed at the Planning Committee, a petition has been signed at the Kent Senior Center and two issues have arisen from senior citizens: 1. Senior citizens do not like to be told what they have to do. 2. Many seniors feel that $90. 00 per month combined with food stamps will provide three meals per day plus desert. Human Services Manager Lin Ball stated that it is more than just the meal itself that is involved in the meal service; it is looking at the overall well being of the senior citizen. Having a meal program encourages the seniors to get out of their apartments at least once per day, it builds community, and provides staff and other residents an opportunity to observe and see if there is a problem. For example, if someone does not show up for a meal it alerts someone to check and see if there is a problem. In arriving at the food service component, input from the following sources was taken: 1. Two public hearings attended by senior citizens. 2. A survey taken by the original senior housing committee which showed over one-half of the respondents wanting food and medical services. 3 . Recommendations from a consultant experienced in senior housing projects. 4. Social services community representatives who work directly with senior citizens. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 5 Marvin Eckfeldt stated that he was on the original committee and was present at the hearings where testimony was taken regarding what services should be provided at the facility. Mr. Eckfeldt stated it is interesting that the majority of those who are opposed to amenities in the senior housing are those who are living alone independently and doing well. The seniors who spoke for the need for food services and other supporting services are seniors who are living alone and are more frail than those who are opposed to such services. There seems to be a great difference of opinion based on how well someone can function at the present time. The committee's research indicates that if food service is not originally built into the housing project, it will need to be added later and it is very costly to add after the fact. Jim Dion of the King County Housing Authority stated he has been part of the committee working on this project for over one and one- half years. The King County Housing Authority owns and operates approximately 2500 units through the County designated solely for senior citizens. These units are all alike in that they all provide affordable, low cost housing. However, over the last 20 years the County has observed a pattern where seniors move in, many initially with greater needs, but almost everyone over time ageing in place with those needs increasing, and the we have been completely unable to address and response to these needs. The food service concept was not an add-on to the program. The entire concept has been built around the idea that the food service is an integral part that is essential for the people of this building to live independently and, more importantly, delay any necessity for them to move out of the building into a nursing home. Nutrition is the most important component there is in a senior housing project. The Housing Authority has observed numerous cases where seniors have not had the basic, minimum nutritional requirements. This is only one of their problems. When the system has gone out of balance other problems automatically occur. Speaking for the Housing Authority, Mr. Dion stated he cannot emphasize enough how important this food service component is and strongly encourages the continuation of the program. Diane Richards, Case Manager for Seattle King County Division on Ageing, stated she sees people over 60 years old in their homes who are frail and vulnerable and cannot make it to the senior centers because they are not physically able to do so. She speaks for those in their homes who are unable to get out and make their needs known. Ms. Richards feels the meal service is very important because seniors who become malnourished may experience irreparable harm. The Kent senior housing project is an excellent opportunity to do something special and extra, and she would hate to see it simply become low income housing. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 6 James Frymier stated he has been serving as a consultant to the senior housing committee. Mr. Frymier stated he is putting together a request for proposal to go to bid on the food service contract. One-half of the $90. 00 cost pays for raw food. They hope to contract with a provider who will be willing to use donated food, for example FDA and other sources. They also hope there will be some residents who would like to help with the cooking in exchange for their meals. Providing a meal service will give staff the opportunity to work with residents to coordinate medical appointments, transportation issues and provided visual observation to see how the residents are doing. Jim Dion stated he realizes the meal service program may not be desired by everyone, however, no money has been spent on marketing and during the first two and one-half days of accepting applications over 130 applications were received for 94 units. There are currently 150+ applications. Chair Orr feels that between the cost of the meal service and the rent, this project still offers extremely affordable housing based on what is available in other areas. Human Services Manager Ball clarified for Councilmember Bennett that the wording in the ordinance for the original bond issue and the brochure that was sent to voters stated, "to provide housing and related facilities" . The bond issue originated as a result of the assisted housing study which identified the need for low income housing for over 300 senior citizens. The report from this study addresses providing support services when implementing a senior housing bond issue. Ms. Ball provided a comparison between the Kent project and two similar projects; Broadway Plaza in Everett and Life Manor in Tacoma. Broadway Plaza' s food service costs $130 for one meal and Life Manor's rent is $295 for a one bedroom compared to Kent' s $210. The food service at Life Manor is $129 . Chair Orr stated she goes back to the original committee, the assisted housing committee. At that time some type of related services, a kitchen or rooms for visiting nurses or doctors, was discussed. The issue of ageing in place was discussed so that a resident would not have to leave their home and go into a more expensive situation. She feels the committees have had the same goals all along. She is comfortable with what has been done and does not see the need to ask the City Council to change anything at this point. CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 15, 1992 PAGE 7 Finance Director Tony McCarthy requested an agenda item be added to the next Planning Committee meeting dealing with a resolution support the Metro merger. There was no objection from the Committee members. Chair Orr clarified with Alana McIalwain that the Senior Housing Name Contest is to be placed on the agenda for the October 6 meeting. Hugh Leeper distributed a copy of the activities map from the City of Kent Parks Department 1992 brochure and stated that we are already directly involved in activities beyond the boundaries of Kent and asked the Committee to take this information into consideration when talking about boundaries. He is concerned about the eastern boundaries. Planning Director Harris respectfully requested to Chair Orr that when others bring added items to the Planning Committee, other than the Planning Department, that Chair Orr direct these individuals to Margaret Porter in order to alleviate miscommunications. ADJOURNMENT The meeting adjourned at 5: 27 p.m. PC0915.92