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HomeMy WebLinkAboutCity Council Committees - Operations - 12/02/1997 p l Oper rat `- vz z h14 rL OPERATIONS COMMITTEE MINUTES December 2, 1997 COMMITTEE MEMBERS PRESENT, Jon Johnson, Chair, Leona Orr STAFF PRESENT Brent McFall, May Miller, Cheryl Viseth Meeting was called to order by at 9-_ a m Approval of 11/16-30/97 Vouchers See Attachments. Moved to approve the 11/16-30/97 vouchers It was seconded and unanimously carried EMS Levy - Resolution See Attachments Funding for the Emergency medical system in King County Provided funding for all ALS services and partial funding for BLS seances - BLS provided by local fire departments and districts No funding available for EMS levy for 1998 There was a decision made previously to use the strategic reserve funds to make up the shortfall of funding for 1998 ($700,000 approximately) Meanwhile King County has said out of their reserves and other budget changes fund the ALS services for 1998 Some committees on a county-wide basis have made recommendations - funding BLS out of city funds, ALS out of county funds, levy placed on ballot in February Current proposal is 29 cents/thousand of assessed value (same proposal as November) This is proposed to be a 3-year levy instead of a 6-year levy as originally proposed This will be the last levy and these 3 years will be used to find a funding source other than going back to the voters Another provision of the proposal is that the county will issue tax anticipation notes to debt finance operations for the 2nd 6 months of 1998 (Kent would receive half of the funding for 1998 ) There is discussion at suburban cities level that levy should be modified - shorter than 3 years or levy rate be a declining rate 29, less, less McFall would like some policy direction before he attends a meeting this afternoon. By state law, every city over 50,000 population msut approve ballot measure before it can be placed on ballot in February Recommends that Council recommends authorization for placement on ballot in February. 5 cities involved - Seattle, Bellevue, Shoreline, Kent, Federal Way. Orr stated that she would prefer something shorter (2 years) or a sliding scale solution She wants a permanent solution to the funding situation. One rationale for the 3 year levy is the debt financing for second half of 1998. If the county is going to issue tax anticipation notes and then generate revenue out of levy in future years to pay off those notes, the longer period of time to spread the debt payment the better that possibility is Jon Johnson recommended that it be placed on the ballot in February. McFall stated that County Council must act by December 19 in order for levy to go on ballot December 14 is the last date for cities to notify the county This item will be placed on the December 9 agenda under other business Orr moved to approve that this item be placed on the December 9 City Council agenda under "other business " Johnson seconded and unanimously carried American Funds Deferred Compensation Loan Trust Program Kent Downtown - Public Development Authority Approval See Attachments Linda Johnson, Director of Kent Downtown Partnership, and Brent McFall discussed the history of the market Feels that the market has helped to energize downtown Kent A permanent market (former Dunn Lumber) would be built A PDA (public development authority) needs to be created to develop and renovate the Barn into a permanent market. Kent will transfer the title to the Barn and funds to the PDA Kent and PDA will enter into a Development and Use Agreement Refer to Memorandum of Understanding between The City of Kent and the Kent Downtown Partnership and PDA Financing Proposal (attached) PDA will approach banks to borrow funds to renovate the Barn City would guarantee the loan and the lowest possible interest rates would be available City would take a mortgage back on the Barn to ensure the City could recapture the Barn if development failed ) The Barn would include regular, permanent businesses and temporary businesses The Barn would preserve a part of Kent's history (farmer's market) Orr moved to send the proposal to Council on 12/9 under Other Business, Johnson seconded, and carried unanimously 1998 Property Tax Levy Ordinance See packet and work sheets May Miller will bring to 12/9 Council meeting the final adjustment numbers Orr moved to put these two separate ordinances on the City Council Agenda, Johnson seconded, carried unanimously Petty Cash/Change Fund Ordinance See Attachments. Wants to increase by $300 00, from $1,500 00 to $1,800.00 Wants to increase the maximum individual amount from $15 00 to $25 00 Orr moved to recommend authorization to increase petty cash fund portion of Ordinance No 3159 from $1,500 to $1,800, Johnson seconded, carried unanimously Accounts Receivable Write Offs See Attachments Wants to write-off $4,114 95 with $3,186 33 unpaid invoices associated with traffic accidents, $400 in unpaid sponsorships/scholarships, $201 80 new sewer account, and miscellaneous $326 82. Orr moved to authorize write-off of $4,114 95 for uncollectible accounts receivable for 1997, Johnson seconded and carried unanimously. 1997 Budget Ordinance Adjustment See Attachments Authorization is requested for a gross budget adjustment ordinance totaling $9,203,403 00 is requested This is a housekeeping adjustment, consolidating individual budget items into one adjusting ordinance Orr moved to approve a gross budget adjustment ordinance totaling $9,203,403 00, Johnson seconded and carried unanimously Authorization is requested for a line of credit in an amount not to exceed $200,000 for housing and community development funds to cover year-end expenditures until they are reimbursed by King County Orr moved to approve a line of credit in an amount not to exceed $200,000 to cover housing and community devleopment costs at year-end until they are reimbursed by King County. October Financial Report See Attachment Miller explained the Summary Financial Report for the period ending October 31, 1997 Meeting Adjourned