HomeMy WebLinkAboutCity Council Committees - Operations - 05/27/1997 OPERATIONS COMMITTEE MINUTES
May 27, 1997
COMMITTEE MEMBERS PRESENT: Jon Johnson, Chair, Leona Orr
STAFF PRESENT: Tom Brubaker, Jim Harris, Brent McFall, May Miller, Susan Narick, Kelli
O'Donnell, Ron Spang, Sue Viseth
MEMBERS OF THE PUBLIC: Linda Johnson -Kent Downtown Partnership
The meeting was called to order at 5 30 p in by Chairperson Johnson
Approval of 4/30/97 Vouchers
Committeemember Orr moved to approve the vouchers of April 30, 1997 Johnson seconded and the
motion carried with a vote of 2-0
Kent Downtown Partnership Quarterly Report
Linda Johnson, Executive Director of the Kent Downtown Partnership (KDP), reviewed the Washington
State Downtown Revitalization Services report with the Committee noting that the Kent downtown had
the most jobs created In reviewing the report distributed,Ms Johnson noted this year has the lughest grant
match She noted the partnership is working with the Kent Planning Department on the 20 year strategic
plan and that the Market has been as full on Sunday as Saturday During further comments the Commmttee
was informed that the grant application is in the final round and that the partnership will be developing their
goals and objectives on the 17th of June Director of Operations Brent McFall asked if activity in the
downtown had increased with the Regional Justice Center Opening Ms Johnson responded that it has
been mixed with Wednesday the busiest day, She added that it was hoped as more courts open foot traffic
will increase and that a walking map is in printing to distribute in the jury rooms, library and City Hail
Group Health Contract Renewal
Employee Services Director Sue Viseth presented the contract noting a 5 26% increase over last years cost
which will be absorbed by the self-insured fund She noted that 10% of the city's workforce utilize Group
Health and asked for authorization for the Mayor to sign the Group Health Cooperative contract for 1997
Orr so moved, Johnson seconded and the motion carried 2-0
Banking Services Contract
Finance Director May Miller invited Susan Narick to join her in reporting on the item Miller reviewed the
history of the Banking RFP process with the committee noting that two responses were received from U S
Bank and Keybank The responses were evaluated by a five member team on 43 items using the criteria
of cost, services provided, customer service, technology and a reference check U S Bank had a lower cost
of$1,000 per month and references that reported customer satisfaction Susan Narick reported savings on
costs from the previous contract and incentives to move ahead in technology After further discussion, Orr
moved to recommend authorization for the Mayor to sign a five-year banking services contract with U S
Bank with optional two-year extensions Johnson seconded the motion that passed with a vote of 2-0
Del Mar Annexation Budget
May Miller reviewed the report distributed with the Committee noting that it was substantially the same as
previously reviewed with the exception of a vehicle purchase and census cost adjustments She stated that
the capital fund balance would be utilized for the one time costs with repayment in years two and three
May then reviewed the staffing p posed and the 1999 budget graph on page 3 While reviewing the
department costs,May noted the hire dates are staggered due to revenue lags McFall added that this gives
staff the ability to recruit and hire in a more practical time line also Commrtteemember Orr questioned the
Public Safety Officer hiring status with three vacant positrons as of April 30 and 6 more identified to be
hired by November Discussion ensued during which McFall noted the difficulty in recruiting and that one
OPERATIONS COMMITTEE MINUTES, CONT.
Ma.v 2�71, 1997
or two officers hired haven't made it through probation Orr moved to recommend authorization to
establish a budget for the Del Mar Annexation for 1997 per the attached exhibit Johnson seconded and
the motion carried with a vote of 2-0
Added Item Del Mar Census
Planning Director Jim Harris distributed information on the item and reported that he was requesting
authorization for the Mayor to sign the census contract for the Del Mar Annexation He asked that it go
on the Consent Calendar of the next Council meeting with the concurrence of the third committee member
Hams noted that this would allow the company that is doing the Meridian Valley Census to begin the Del
Mar census on June 8 Orr moved to authorize the Mayor to sign a contract with Robert Scribner to
conduct a population census in the Del Mar annexation area for the amount of $38,923 11 Johnson
seconded the motion which passed with a vote of 2-0
April Financial Report
May Miller reviewed the report with the Committee noting on page 11 the sales tax revenue through April
is 38% over budget in the amount of$1,194,850 While reviewing the general fund summary on page 38,
May noted that the $1 nullion will not need to be transferred from the capital fund and it is projected that
the fund balance will be increased from 9 1% to the 10% goal identified by Council by year end May
concluded her report with a summary of the capital fund on page 36
Committeemember Orr asked what the status was on the Senior Center Roof McFall replied that a report
will be given at the next Operations Committee as it will probably be done as part of the 1998 budget He
explained that the consultant will make a report on why the bids came in higher than expected and the lost
weather window of opportunity
There being no further business, Committee Chair Johnson adjourned the meeting at 4 53 p in
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