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HomeMy WebLinkAboutCity Council Committees - Operations - 02/05/1997 OPERATIONS COMMITTEE MINUTES FEBRUARY 5, 1997 COMMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair, Leona Orr, Tim Clark for Jim Bennett STAFF PRESENT: Norm Angelo, Brent McFall, May Miller, Kelli O'Donnell MEMBERS OF THE PUBLIC: None The meeting was called to order at 4 34 p m by Chairperson Johnson gave introductions A.12nroval of 1/30/97 and 1/31/97 Vouchers Committeemember Orr moved to approve payment of the 1/30/97 and the 1/31/97 vouchers Acting Commrteemember Clark seconded the motion which passed with a vote of 3-0 Live Burn Simulator Project Fire Chief Angelo informed the Committee that the Live Burn Simulator project had been approved by Council previously to allow for environmentally safe and computer controlled live fires for training purposes At the time the project was passed, the project was reconfigured to meet budget limitations Angelo continued that some unavoidable changes have emerged The final design requires the mounting of the simulators on the outside of the building for the new technology Additionally, Washington Natural Gas needs to come from 240th instead of 248th which requires cutting of more asphalt and some added ditch work The cost of these changes is $35,000 The second request, Angelo stated, addresses the ability to use the full capacity of the facility with the two props and enhancing the future citizen academy experience Angelo explained that a typical fire causes flashovers in which the fire preheats the room and materials to the point that the fire will touch the ceiling and flashover and ignite the gases from the build up of the fire He noted the importance of being able to simulate this both for training and public education This would require an addition to the downstairs prop amounting to $38,000 Angelo added that the first part of the request for $35,000 is critical to the project while the $38,000 is optional but will be more expensive to add later He requested that funds be appropriated from the unallocated CIP funds Clark asked if this would negatively impact the CIP fund Director of Operations Brent McFall responded that the CIP revenue is above budget due to two factors the real estate excise tax was productive in 1996, and, the sales tax of which 1/4 goes in to the CIP has been higher then expected He concluded that this proposal will not negatively impact the CIP Clark asked if this was to be a shared facility Angelo stated that shared use is still anticipated which will help with operational costs but not capital costs After further discussion Committeemember Orr moved to recommend authorization for the Fire Department to use $73,000 of the unallocated CIP funds to complete the live burn simulator project Acting Committeemember Clark seconded the motion which passed with a vote of 3-0 Bankind Services Request for Propose dd Finance Director May Miller explained that the current banking service contract expires on June 1, 1997 She noted that U S Bank has provided excellent service but it is important to look at what other services are available Miller reviewed the timeline for the RFP process with the Committee and explained that responses will be reviewed for the services provided, customer service, and innovation/automation She added that there will be some conversion time necessary if a new contractor is selected and that U S Bank has agreed to extend their contract on a month to month basis through December May distributed the letter received from U S Bank agreeing to the extension Miller stated that the RFP does ask to have a full service, local branch office as this is important to the operations of the city's financial services OPERATIONS COMMITTEE MINUTES, CONT. February 5, 1997 Acting Committeemember Clark asked if the possibility of computers were considered such as expansion into parks facilities, etc He suggested that this could be linked to scheduling park facilities and kiosks could allow payments and scheduling at outlying sites McFall responded that this is in the planning stages Clark asked if the RTA site would have linkage McFall replied that it could certainly be looked at Miller responded that a number of sites need to coordinate when looking forward in conjunction with the automation plan with processes for internal controls December Preliminary Financial Report Miller noted that under State law, the city is required to keep the books open until January 20 and the vouchers that the committee had just approved are for additional December expenses May reviewed the report with the committee during which,she noted that permits are reported at 44% over budget McFall stated that this is an indicator of future assessed valuation that will result in property tax collections Clark asked if the increase was in residential or commercial McFall responded that it was mixed and Miller noted the graph showing the mix in the report While reviewing the fines and forefertures on page 19, May noted that some incorrect assumptions had been used in the budget figures, even though the revenues are under budget, they are over 1995 actuals on page 20 During the review of the golf operating revenues and expenses, Orr requested a printout of the maintenance budget at the golf course for the last four or five years Miller reviewed the projected general fund adjustments noting that the final impacts of the manufacturing tax exemption could still be taken up until the end of February McFall noted that the final regulations are not even in place May then reviewed the remaining project funds with the committee Suburban Cities Regional Governance & Finance Proposal McFall asked for guidance from the committee on the proposal received from Suburban Cities Association and asked if the committee felt that a worksession of the council should be held next week or before the next council meeting Clark suggested that the complexity of the issue would best be handled by an informal discussion McFall stated that this proposal provides some guidance to the Suburban Cities Association as they go through the Growth Management Planning Council but it may ultimately change as the process goes forward He noted that the overall strategy is to have a more well developed position than Seattle and King County He stated that it is the committees pleasure how to proceed and that he would be glad to coordinate with the Council President During discussion Clark suggested hat it could be tied into the informal dinner discussed at the retreat with a worksession at 6 00 p m and dinner at 7 30 p in The committee concurred conditional upon Council President approval There being no further business to be brought forward, Committee Chair Johnson adjourned the meeting at525pm Page 2