HomeMy WebLinkAboutCity Council Committees - Operations - 07/06/2004OPERATIONS COMMITTEE MINUTES
JULY 6, 2004
Committee Members Present: Chair Tim Clark, Bruce White, Ron Harmon was
present on behalf of Julie Peterson who was absent
The meeting was called to order by Tim Clark, Chair at 4:06 p.m.
Agenda Items No. 6 and 7 were removed from the agenda and one item was added to
the agenda regarding National Night Out.
APPROVAL OF MINUTES DATED JUNE 15, 2004
Bruce White moved to approve the minutes of the June 15, 2004, Operation
Committee meeting. The motion was seconded by Ron Harmon and passed 3-0.
APPROVAL OF VOUCHERS DATED JUNE 15, 2004, AND JUNE 30, 2004
Finance Director Bob Nachlinger presented the vouchers for June 15, 2004, and June
30, 2004, for approval.
Bruce White moved to approve the vouchers dated June 15, 2004, and June 30,
2004. Ron Harmon seconded the motion, which passed 3-0.
GROUP HEALTH COOPERATIVE 2004 CONTRACT
Benefits Manager Becky Fowler presented the Group Health Cooperative 2004
Contract for renewal of the Group Health Cooperative of Puget Sound contract for the
City’s insured health maintenance Organization (HMO). The 2004 contract reflects
an approximate 22.6% increase in the health care premiums charged by Group Health
Cooperative and is budgeted in the health and welfare fund. Ms. Fowler stated that
the City purchases insurance with Group Health Cooperative of Puget Sound. Group
Health is a non-profit, health maintenance organization (HMO) providing primary
care medical and specialty center throughout the Pacific Northwest. Approximately
42 employees and their families are covered under our Group Health Cooperative plan
which has a budget impact of $258,864 from the Health & Welfare Fund
Ron Harmon moved to recommend the 2004 Group Health Cooperative contract
for the City’s insured HMO plan be placed on the City Council consent calendar
for the July 20, 2004 meeting.. Bruce White seconded the motion, which passed
3-0.
Operations Committee Minutes
July 6, 2004
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NATIONWIDE DEFERRED COMPENSATION (457) PROGRAM
Benefits Manager Becky Fowler presented the Nationwide Deferred Compensation
(457) Program which amends the Nationwide Retirement Solutions, Inc. Plan
Document, implementing the deferred compensation (457) loan program option for
employees and delegating certain administrative duties regarding loans to Nationwide.
The City contracts with Nationwide Retirement Solutions, Inc. as one of the third
party administrators for the City’s deferred compensation (457) programs. Recently
issued proposed regulations under Internal Revenue Code Section 457 provide that
eligible governmental 457(b) plans may permit loans to employees. Ms. Fowler
stated that there is no budget impact associated with this program.
Bruce White moved to recommend that the amended Plan Document for the
Nationwide deferred compensation (457) loan program be placed on the City
Council consent calendar for the July 20, 2004 meeting. Ron Harmon seconded
the motion, which passed 3-0.
ICMA ADMINISTRATIVE SERVICES AGREEMENT
Benefits Manager Becky Fowler presented the ICMA Administrative Services
Agreement for the Committee approval. Ms. Fowler advised that this agenda item is
an amendment of the ICMA Plan Administrative Services Agreement for a five year
administration services agreement beginning on the execution date and ending 5 years
after the execution date. The current plan administration fee is .90% and with
approval of the 5 year administration services contract the plan administration fees
will be reduced to 0.29%. The City currently contracts with ICMA as one of the third
party administrators for the City’s deferred compensation (457) programs. Deferred
compensation is a program that allows employees to save and invest today for their
retirement. ICMA-RC has agreed to provide for an annual reduction in the Plan
Administration fees paid under the Agreement, eliminate the Mutual Funds Fee under
the Agreement for the Plan over the term of the Agreement and to reduce their plan
administration fee to 0.29%. Ms. Fowler advised there is no budget impact from this
agenda item.
Ron Harmon moved to recommend the ICMA-RC Deferred Compensation
Program Administrative Services Agreement, which is amended to include a five
year contract term and an administrative fee rate of 0.29%, be placed on the
City Council consent calendar for the July 20, 2004 meeting. Bruce
White_______________ seconded the motion, which passed 3-0.
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Operations Committee Minutes
July 6, 2004
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NATIONAL NIGHT OUT EVENT
Chief Administrative Officer Mike Martin presented the added agenda item regarding
National Night Out stating that National Night Out is an annual event designed to
bring neighborhoods together for community enhancement and crime prevention.
Every year, the police department, City Council, and other City representatives take
this opportunity to thank the citizens that make this neighborhood crime prevention
program work. National Night Out occurs on the first Tuesday in August, which
conflicts with the City Council meeting scheduled on the same night. In order to
participate in this event, the City Council will need to move the time for its regular
meeting on August 3, 2004, from 7:00 p.m. to 5:00 p.m.
Bruce White moved to recommend the City Council consider at its next meeting
to move its regular meeting from 7:00 p.m. on August 3, 2004, to 5:00 p.m. and to
direct the City Clerk to give notice of the time change in the same manner as a
special meeting. Ron Harmon seconded the motion, which passed 3-0.
The meeting was adjourned at 4:20 p.m.
Cheryl Viseth
Acting Operations Committee Secretary