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HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 12/20/1990 (4) 1 CITY OF KENT CIVIL SERVICE COMMISSION REVISED�AGENDA CITY HALL COUNCIL CHAMBERS December 20, 1990 4:00 P.M. The City of Kent Civil Service Commission is scheduled to meet Thursday, December 20, 1990 at 4 : 00 p.m. , in the Council Chambers of Kent City Hall. The following information will be discussed: REPORTS City Attorney, Roger Lubovich Fire Chief, Norm Angelo Police Chief, Rod Frederiksen Personnel Director, Don Olson OLD BUSINESS Approval of minutes from November 15, 1990 Civil Service Commission meeting. (ACTION ITEM) Update of Rough Draft proposal for Civil Service Rules Revision. (ITEM FOR DISCUSSION) Update on proposal for Guidelines for hiring Part time and temporary employees. (ITEM FOR DISCUSSION) NEW BUSINESS Memo from Chief Frederiksen dated November 27, 1990 tendering his resignation effective January 3, 1991. (ACCEPT INTO RECORD) Appointment Bulletin from City Administrator, Ed Chow appointing Captain Dennis Byerly Provisional Police Chief effective January 3, 1991. (ACTION ITEM FOR DISCUSSION) Letter and Assessment Center information for Police Chief Recruitment/Selection Process dated November 30, 1990 from Helen Terry. (ACTION ITEM FOR DISCUSSION) 1 page 2 Civil Service Agenda December 20, 1990 Letter from Attorney at Law Stuart P. Koch dated December 4 , 1990 requesting an appeal on behalf of Police Officer Roy Wilkowski. (ACTION ITEM FOR DISCUSSION) . Memo from Chief Frederiksen advising that Sgt Knute Hammer has been transferred to the South King County Drug Task Force and Detective Glenn Woods has been promoted to the rank of Sergeant effective January 1, 1991. (ACTION ITEM FOR DISCUSSION) Memo dated December 13, 1990 from Roger Lubovich requesting direction by the Commission on the procedure for selection of a new Police Chief. (ACTION ITEM FOR DISCUSSION) Memo dated December 13, 1990 from Chief Fronsdahl requesting approval to conduct a Fire Lieutenant's Promotional Exam in late February and an Assistant Chiefs Promotional Exam in early March. (ACTION ITEM FOR DISCUSSION) Certification letter dated December 20, 1990 from the Secretary & Chief Examiner establishing the Firefighters Eligibility List. (ACCEPT INTO RECORD) CITY OF KENT CIVIL SERVICE COMMISSION AGENDA CITY MALL COUNCIL CHAMBERS December 20, 1990 4:00 P.M. The City of Kent Civil Service Commission is scheduled to meet Thursday, December 20, 1990at 4: 00 p.m. , in the Council Chambers of Kent City Hall. The following information will be discussed: REPORTS City Attorney, Roger Lubovich Fire Chief, Norm Angelo Police Chief, Rod Frederiksen Personnel Director, Don Olson OLD BUSINESS Approval of minutes from November 15, 1990 Civil Service Commission meeting. (ACTION ITEM) Update of Rough Draft proposal for Civil Service Rules Revision. (ITEM FOR DISCUSSION) Update on proposal for Guidelines for hiring Part time and temporary employees. (ITEM FOR DISCUSSION) NEW BUSINESS Memo from Chief Frederiksen dated November 27, 1990 .tendering his resignation effective January 3 , 1991. (ACCEPT INTO RECORD) Appointment Bulletin from City Administrator, Ed Chow appointing Captain Dennis Byerly Provisional Police Chief effective January 3, 1991. (ACTION ITEM FOR DISCUSSION) Letter and Assessment Center information for Police Chief Recruitment/Selection Process dated November 30, 1990 from Helen Terry. (ACTION ITEM FOR DISCUSSION) page 2 Civil Service Agenda December 20, 1990 Letter from Attorney at Law Stuart P. Koch dated December 4, 1990 requesting an appeal on behalf of Police Officer Roy Wilkowski. (ACTION ITEM FOR DISCUSSION) . Memo dated December 13, 1990 from Roger Lubovich requesting direction by the Commission on the procedure for selection of a new Police Chief. (ACTION ITEM FOR DISCUSSION) Memo dated December 13, 1990 from Chief Fronsdahl requesting approval to conduct a Fire Lieutenant's Promotional Exam in late February and an Assistant Chiefs Promotional Exam in early March. (ACTION ITEM FOR DISCUSSION) Certification letter dated December 20, 1990 from the Secretary & Chief Examiner establishing the Firefighters Eligibility List. (ACCEPT INTO RECORD) v -_____- ------ Kent Police Department ----------------------- TO: Mayor Dan Kelleher FROM: Rod Frederiksen Chief of Police SUBJECT: Resignation DATE: November 27, 1990 The purpose of this memorandum is to submit my resignation of employment with the City of Kent effective January 3 , 1991. I have accepted the offer of employment as the Chief of Police for the City of Vancouver, Washington. Thank you for giving me the opportunity to work in such a fine community. CIVIL SERVICE COMMISSION NOV 2 1990 CITY OF �V From: Administration Please Post CIVIL SERVICE COMMISSION 1990 Captain DENNIS BYERLY Appointed Acting Police Chief Captain Dennis Byerly, Corrections Facility Manager.for the City of Kent, has been appointed Acting Police Chief by City Administrator Ed Chow, effective January 3, 1991. With 20 years of service, Captain Byerly is the most experienced member of the Kent Police Department Command Staff. He served as Interim and Acting Police Chief for 15 months, from December, 1984 to March, 1986. In the coming weeks, the Mayor, the City Administrator, and the Kent Civil Service Commission will be briefed by the City Attorney and the City Personnel Director on Civil Service regulations and State statutes affecting selection processes for positions covered by Civil Service laws. A selection process will be established subsequent to these briefings. QUALIFICATIONS FOR CHIEF OF POLICE RULE VII Section 6 1. Must have served satisfactorily as a lieutenant or equivalent classification, or above, for a period of thirty-six (36) months with municipal, county, state or federal law enforcement agency; and possess such other minimum qualifications as shall be determined by the Commission prior to the notice of ,position availability. 2. Open applications shall be received by the Commission only as provided in Rule IX, Section 6. 3. Civil Service Commission shall be the sole judge of whether the qualifications of applicants meet the standards of various positions as set forth in these Rules. RULE IX Section 6; 2nd paragraph However, if a vacancy exists for the positions of Chief. . . , and there are less than six (6) qualified applicants within the respective department, the Civil Service Commission shall declare an open examination. RULE IX Section 7 91OPEN PROMOTIONAL EXAMINATIOW: in the event the decision is made to fill a supervisory position by open examination, the Civil Service Commission shall draw up qualifications for the position. RULE XII Section 1. Last paragraph The appointment for the position of Chief of either department shall be made in the same way. The Secretary and Chief Examiner shall certify the names of the top three eligible of the Chiefs list and the Mayor shall have the option of selecting any one of these top three for the Chief. . . Section 4. 4.1 PROVISIONAL APPOINTMENT . .Chief, the Mayor shall appoint the person, subject to the Secretary and Chief Examinerls confirmation that the confirmee meets the minimum prerequisites for the position of Chief. The Secretary & Chief Examiner shall interview, or may use any other method to determine whether or not the nominee possesses the necessary experience, training and other prerequisites for the position. As soon as possible, the secreatary and Chief Examiner shall announce and conduct the examination and shall certify a name for regular appointment in the usual manner. CITY OF KENT CLASS TITLE: CHIEF OF POLICE SALARY RANGE: Level 2 POSITION STATUS: Exempt MANAGEMENT/PROFESSIONAL CATEGORY: A NATURE OF WORK The Chief of Police participates in the planning, organizing, directing and controlling activities of the Kent Police Department to protect life and property through enforcement and prevention activities. Incumbent continu- ously analyzes and evaluates operations and trends to ensure efficiency and adequacy of service, maintains strict, professional standards of performance for all department personnel , ensures that all employees are properly trained. EXAMPLE OF WORK ** Assumes command of cases or situations which present new, unusual or particularly sensitive or visible problems. When appropriate, makes arrests and enforces the Laws of the State of Washington and the City of Kent. ** When circumstances and the Laws of the State of Washington or the City of Kent require it, the Chief of Police will perform the duties required of other police officers of the Kent Police Department. ** Through subordinate supervisors, organizes and directs all activities of the Police Department. Ensures that personnel are deployed in shifts or working units which optimize their effectiveness in constantly changing situations. ** Develops and implements internal policies, procedures, schedules and other operating practices, rules and regulations consistent with City-wide policies and ordinances. ** Maintains standards of efficiency, morale and decorum among all depart- mental employees. Confers with subordinate supervisors and employees on grievances, conflicts and other matters. Initiates or approves all selection, transfer, promotion, evaluation and termination of employees within the Department. ** Inspects and analyzes crime trends, juvenile delinquency, traffic condi- tions, vice and narcotic conditions, and related police problems. Deter- mines appropriate actions to take and implement. Provides special analyses and reports concerning City trends and problems to the Mayor and the City Council . ** Directs and plans safety promotion activities through civic, school , business and organizational groups. ** Will be accessible by appointment. 0529W-20W (Rev 8/88) Chief of Police Page 2 of 3 ** Directs the preparation of annual and special equipment and operating budgets and submits same to the City Administrator. Ensures that expendi- tures are controlled within budget appropriations. Directs the prepara- tion of equipment and apparatus specifications and the calling for bids. Approves related purchases as authorized. ** Serves as the City's representative on various committees and to organiza- tions relating to improvements in the profession, exchanges of informa- tion, public relations and public support; maintains liaison with the news media. ** Through subordinate supervisors, ensures that all monies and properties taken in by the Department are properly accounted for and safeguarded. Disposes of properties as authorized. ** Attends conferences, conventions, seminars, and related meetings to keep abreast of modern Police Department methods, techniques and administration. DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS ** Thorough competency and extensive knowledge in all phases of police work including principles and practices of modern crime prevention, investiga- tion, criminal identification, apprehension, detention, rules of evidence, traffic control and safety, record keeping and all other aspects of law enforcement and administration. ** Possess the knowledge and physical ability necessary to perform the duties of a police officer of the Kent Police Department. ** Knowledge of sound, modern management and administrative principles, techniques and systems, and the ability to apply them to a major organiza- tional function in an imaginative, creative manner in order to optimize available human, physical and monetary resources. ** Ability to analyze complex police problems and to think and act quickly, calmly and effectively under emergency and other stressful situations. ** Ability to communicate orally and in writing complex and/or controversial ideas to a variety of audiences in a clear, comprehensible, effective and professional manner. ** Skill in resolving conflicts, fostering compromise and gaining cooperation among conflicting interest groups. ** Skill in preparing and directing the preparation of comprehensive budgets, analyses, reports, recommendations and correspondence. 0529W-20W (Rev 8/88) Chief of Police Page 3 of 3 TRAINING AND EXPERIENCE This position must meet Civil Service Rules and Regulations VII, Section 6: "1 - Must have served satisfactorily as Lieutenant or equivalent classifi- cation, or above, for a period of thirty-six (36) months with municipal , county, state or federal law enforcement agency; and possess such other minimum qualifications as shall be determined by the Commission prior to the notice of the position availability. 2 - Open applications shall be received by the Commission only as provided in Rule IX, Section 6. 3 - Must have a passing grade on an examination prepared and supervised by the Civil Service Commission." 0529W-20W (Rev 8/88) ItsC a ac a � � w3BB'O rot?°op uOSwo < £ g A on o �pt9 m 3 Nt�y C ymy O GN° O.o 'w Sw " mom yOm nnO M Oo w Vl �P w n m W m Gp k " `G_b° m n n m •s .+ E [fin Nm •° O mw •� O SO. kewiO w Bm Q. 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AS FUNDING HAS BEEN APPROVED FOR THE SERGEANT'S POSITION _AT ,THE SOUTH -- KING COUNTY DRUG TASK FORCE AND,,SGT. -KNUTE HAMMER HAS BEEN TRANSFERRED TO THIS NEW ASSIGNMENT, A PROMOTION TO THE RANK OF SERGEANT IS NECESSARY TO FILL THE VACANCY WHICH NOW EXISTS IN THE PATROL DIVISION. ',-ACTING SGT.) KATHY HOLT HAS VERY EFFECTIVELY FILLED IN ON A TEMPORARY BASIS. BUT CIVIL SERVICE TIME RESTRICTIONS FOR TEMPORARY PROMOTIONS IS FAST RUNNING OUT. TH_EREFORE,_ IT _IS MY PLEASURE TO ANNOUNCE THE PROMOTION OF DETECTIVE GLENN a 'WOODS--TO THE RANK OF SERGEANT. THE EFFECTIVE DATE OF THE PROMOTION IS JANUARY 1, 1991.E GLENN IS WELL QUALIFIED FOR PROMOTION AND IS CURRENTLY NUMBER ONE ON THE CIVIL SERVICE LIST FOR THE RANK OF SERGEANT. SERGEANT WOODS WILL CONTINUE IN HIS CURRENT ASSIGNMENT AS ACTING LIEUTENANT GNED AS INTERNAL AFFAIRS COORDINATOR UNTIL LT. LORNA RUFENER RETURNS MATERNITY LEAVE ON JANUARY 2 , 1991. ON JANUARY 2 , 1991, SGT. WOODS W REPORT TO THE PATROL DIVISION COMMANDER FOR DUTY ASSIGNMENT. CONGRATULATIONS TO SGT. WOODS! ! ONE ADDITIONAL SERGEANT'S POSITION WILL BE FILLED LATER IN 1991 AS IS AUTHORIZED IN THE 1991 BUDGET, FOR THE ESTABLISH- MENT OF A PRO-ACT UNIT. CHIEF FREDERIKSEN End of Item 15. HELEN TERRY i SERVICE COMMISSION Mr . Ed Chow, City Administrator DEC 101990 City of Kent 220 Fourth Avenue South Wso Kent, Washington 98032 Re : Police Chief Recruitment/Selection Process I read in our local newspaper this week that your Police Chief will be moving to this end of the state. . . And, you will probably be besieged with management recruiters, aka "headhunters, " offering assistance as you embark on the recruitment and selection of a new Chief . May I suggest a little different approach? An approach that will guarantee you not only a good candidate, but also a good organizational "match" and one which will not cost even one-third what traditional employment searches run. . . [Usually, less than one month' s salary. ] The attached pages outline the proposed tasks, combining consultant efforts with those of your clerical or Civil Service staff . As you know, I specialize in the Assessment Center method of testing. The Assessment Center provides an opportunity to simulate some of the more complex tasks or responsibilities the Police Chief will perform on the job. Trained evalua- tors make informed judgments about the candidate' s per- formance behaviors, as well as their knowledge, skills, abilities and personal characteristics or traits. As many as fifteen managerial dimensions can be evaluated through this method of testing. There is a very high correlation between performance in the Assessment Center and actual job performance ; thus, this method of testing has proven to be extremely valid and reliable -- both for external selection and internal promotion/selection processes -- and whether or not the position is covered under Civil Service: Some additional information about Assessment Centers is also enclosed for Council or Commission members who may not be familiar with this process. Also, I could make a personal presentation to appropriate political officials if that would be desirable. Thank you for all consideration. Sincere Helen Terry cc : Catherine Dixon, Civil Service Examiner t� 7108 N.W. 2nd Ave., Vancouver, WA 98665 • (206) 695-1818 PROPOSED TASKS -- POLICE CHIEF RECRUITMENT AND SELECTION PROCESS -- CITY OF KENT, WASHINGTON Consultant• . Develops "Ideal Profile" for Police Chief based on input from department heads , police department staff , city officials , and other job analysis data collection. . Drafts or assists with preparation of advertisements and job announcement ; update job description. Suggested Advertising: . Sunday Seattle Area Newspapers . Jobs Available--Modesto . Request for publication in WASPC newsletter . AWC/LGPI Newsletter . Optional : Depending on volume of resumes or inquiries, Prepare Supplemental Application Form ( job-related questionnaire) to use as a pre-screening device. . Pre-screen applications/resumes/SAF; recommend 10-12 semi -finalists ; review with Selection Committee or hiring authority ; conduct preliminary background/reference investigation ; select 7-8 candidates to participate in Assessment Center . Prepare notice to selected candidates, with further information about the Assessment Center . Prepare "regrets" letter for unselected candidates . Design Assessment Center exercises, rating guides, instructions, etc. (See attached for more information about the Assessment Center . ] . Assemble assessment center materials , assessor, manuals, etc. . Orientation/training for assessors the afternoon or evening before the test. 1 recommend using two top- level law enforcement administrators, plus at least two local business or civic leaders or representatives from City Council . . Administration of Assessment Center . Assessor recap; consensus recommendations ; scoring -2- Re : Police Chief Recruitment/Selection . Report( s ) on top finalists from Assessment Center . (Quite often this becomes the building block for future perfor- mance evaluations, and training and career development of selected candidate. ) . Assistance with background/reference investigation ( I recommend also using police chief assistance, e. g. , the Chief from Renton, Auburn, Olympia, Bellevue, etc. ) -- not local personnel ) Cl Lent• . Provide clerical (or Civil Service ) assistance with front- end application/resume collection, correspondence, telephone calls, etc. . Arrange for space, facilities, lunch/refreshments for candidates, assessors, etc. the day of the Assessment Center. . Suggest Mayor, some members of the City Council and City Administrator/hiring authority, and possibly Union or Guild President observe assessment center . ( reserve the date well in advance . . . ) Final selection interviews ( recommend morning following assessment center to minimize travel time/expenses for top-ranking candidates ) Decisions Needed: Approval of Selection Process as proposed, including use of the Assessment Center . Will you pay interview/testing expenses for candidates outside the Washington/Oregon region? How about relocation assistance for top-finalists? Involvement of Mayor , City Administrator , other political officials? (e. g. , assessors, role players, observers ) ? FEE SCHEDULE For public and non-profit agencies, fees are based on $40 per hour . Most assessment centers take approximately 50-BO hours, depending on the complexity of the job, the number of candidates, desired "options, " and other factors, ( such as the front-end recruitment and/or assistance with reference/ background investigation] . Some agencies prefer a "not to exceed" price quotation. . . If you prefer to enter into an agreement on that basis, please let me know, and I will stay within your budget or absorb additional labor costs myself . Actual expenses are extra, at direct cost ; e. g. , printing, mileage, assessor supplies and expenses , motel , meals , and the like (usually in the range of $2001 . Candidate assessment or interview expenses are the concern of the client and/or applicants. CONSULTANT QUALIFICATIONS Helen Terry has over 20 years of progressively responsible personnel management and testing experience, including 10-1/2 years as Chief Civil Service Examiner . Additionally, her credentials include : -B. A. from The Evergreen State College with major course work in Human Services/Human Potential ; graduate courses in M. P. A. program at Lewis and Clark College. -Certified Assessment Center Administrator and Trainer , specializing in this method of selection and promotional assessment since 1978. -Thorough familiarization with EEOC Guidelines, Affirmative Action plans and programs, nondiscriminatory selection processes. - Instructor , Washington Criminal Justice Training Center , Oregon Board on Police Standards and Training , Local Government Personnel Institutes. - Industrial Engineering training and experience, including techniques of job analysis, work-flow/task analysis, work simplification, methods improvement. and layout studies, etc. it Successful Law Enforcement Administrator and/or Police Chief ---__._._..._._..._..__.._....__._._..._._._._....---.--.-------`------.---.----__._.__._........._._._..............._._..___.-_........_._._._._._._._..._._.__._...._._._...._.__. Assessments Include: . Auburn, Washington . Marysville, Washington . Ellensburg, Washington . Shelton, Washington . Oak Harbor , Washington . Mt. Vernon, Washington . Lewis County Jail Administrator . Port of Seattle . Troutdale, Oregon . Milwaukie, Oregon . West Linn, Oregon . Medford, Oregon . Salem Police Lieutenant and E-911 Director . Gladstone, Oregon (underway) . Board on Police Standards and Training, Oregon (Complete list of references available upon request. ) ASSESSMENT CENTERS: A Brief Explanation What is an Assessment Center? Who does the assessing? How does the actual program work? Why are Assessment Centers effective? Are some abilities more important than others? Does the Assessment Center ignore years of experience and technical competence? Is the Assessment Center fair? What are other Uses of the Assessment Center? FOR ADDITIONAL INFORMATION, please contact : Helen Terry Assessment Center Administrator and Trainer 7108 N.W. 2nd Avenue Vancouver, WA 98665 (206) 695-1818 Who Does _the_Assessing or Evaluating? Personnel selected for this important assignment are experienced managers or administrators of proven ability, who have a thorough understanding of the requirements and demands of the position being assessed. Before actually evaluating any candidates, the assessors are given thorough instruction to familiarize them with the various assessment techniques, the performance dimensions being evaluated, the rating instruments, etc. (Be sure the Assessment Center Administrator/Consultant you select provides full -scope assessor training. . . ) How .Does,., the .Actual. Program Work? Candidates are assessed in groups (usually 4 to 8) during a one to two-day period. The assessment is conducted on the basis of such exercises as an in-depth interview. written problem-solving exercises, in-basket exercise, group discussion/problem-solving exercises, role plays, and other work simulation exercises. Each of the exercises is situational in nature and totally job-related. The candidates are placed in hypothetical management positions and asked to perform the duties of those positions. The assessors observe the various exercises, conduct interviews, and review results of written exercises . Assessors then translate their behavior observation notes into the various performance dimensions being evaluated and rate the candidates ' performance in each dimension. The end product may be a numerical "Candidate Summary Profile Report" or a narrative or written report to the hiring authority discussing the strengths and weaknesses of the various candidates. Sometimes the result is in the form of a rank- ordered "eligibility list" (e. g . , Civil Service promotional examinations . ) Why_Are_ Assessment Centers- So Effective?- The use of simulation exercises minimizes prediction error , because the performance observed is very similar to the performance actually required on the job. The exercises are often actual "job samples" -- the kinds of work an incumbent in the position would be expected to perform once hired. . . Appraising a management/supervisory candidate by actually having him/her perform tasks required on the job is similar to appraising receptionists by having them type, greet clients, and answer the telephone. The setting of the Assessment Center is usually relatively isolated which facilitates behavioral observation. The assessors give full attention to observation; and observations about candidates' j present behaviors are " Judged" or evaluated and used to predict future behaviors. Incidentally, research studies show a very high correlation between success in the assessment center and successful performance on the job. In addition, the use of multiple techniques of assessment (e. g . , written exercises, role plays, group exercises, individual exercises, interviews, etc. ) result in a broad base of information from which a more accurate and valid prediction can be made. Are Some Abilities More Important Than Others? There are certain managerial traits or characteristics that are considered more important than others. However, it is the complete individual with whom we are concerned. The Assessment Center '.= focus is on the nanner in which the individual is able to make effective use of the abilities s/he possesses. The experience of several organizations using Assessment Centers indicates that candidates with many different combinations of abilities can be successful in a supervisory or managerial capacity. Does..,..The ,_Pro_g.ram.....,_I.gnore Yea_rs.._oP„__E,zperience,.,and.,_Techn_ica,l_ Competence_?, The Assessment Center does not ignore these important factors ; it provides additional information to be considered along with these factors. . . Experience and technical competence should be considered when the candidates apply for the position (or promotion) . Neither of these factors is totally appropriate for measuring managerial or supervisory skills and abilities ; therefore, do not come within the Assessment Center' s scope of responsibility. Is The Prog,ramFair? The Assessment Center offers the same conditions and problems to all candidates regardless of their age, sex, race, religion, or years of service. Prior preparation or coaching is usually ineffective in improving performance. The added reliability of a group appraisal , by a trained and impartial staff , seems to give candidates every chance of receiving a fair and equitable evaluation. How Candidates Perceive Recent studies have Ashown that candidates Assessment Centers ; who have participated in assessment centers— whether they were suc- cessful or not—perceive By Captain GARY SCHERER, Commander, Communications Unit, Kansas ' the process as valid in City Police Department, Missouri identifying managerial skills relative to the job Organizations are constantly faced affiliated with the department was con- for which they are being with the problem of identifying vened and each candidate appeared individuals for promotion to before the panel for approximately 20 assessed. management,and law enforcement agen- minutes.The interview was unstructured _ cies are no different. Deciding whom to and panel members were not given promote to management from the rank- enough time or personal information on and-file is a classic difficulty. There is a each candidate to adequately prepare for • 72 percent believed the assessment great difference between the skills and the interview. Numerical values were center experience would prepare them talents required for rank and managerial assigned to each phase and standings on for future assessment centers they may positions, and an individual's perform- the final eligibility list were determined participate in, ance in the ranks provides little basis for by total points accumulated. The eligi- These data indicate that the candidates judging how well he would do if pro- bility list remained in effect for a period perceived the assessment center process moted to fast-level management. Com- of two years,or until the list of candidates as a valid, job-related measure of their panies have learned from bitter ex- was exhausted. potential as future commanders. To perience that the best salesman or the But experience had proven that the further corroborate these conclusions, a finest mechanic does not necessarily -traditional approach to the selection of research study conducted by Kenneth make the best supervisor. Law enforce- personnel for promotion(i.e.,paper-and- Teel and Henry Dubois to measure re- ment agencies have learned likewise that pencil tests and short interview)was not actions of individuals to their assessment the best police officer does not necessarily producing the type of supervisors and center experiences found similar reac- make the best first-line supervisor. commanders necessary to continue pro- tions from assessment center partici- It is often difficult to judge whether gressive growth. pants.'The subjects of their study were an individual who is working well at one After reviewing the current testing pro- 37 individuals who had gone through level of management will be successful cedures in use among several law en- one-day assessment center. All t at the next level.The skills may be more forcement agencies and business organ- subjects were drawn from four organ nearly alike in this case, but even ex- izations, the department decided to zations—Orange County Human Servi- perienced executives find it difficult to incorporate the assessment center con- ces Agency, Sun County Department of assess the exact scope of an individual's cept into its promotional process for the Public Welfare, San Francisco City and ability. Previously developed methods ranks of sergeant and captain. County Department of Social Services for measuring management potential Over the past 13 years,the department and Western Airlines.The findings of the have not really proved to be worthwhile. has conducted 14 assessment centers.In Teel and Dubois study areas follows: For example, batteries of tests cannot the process, the command staff has • 89 percent of the candidates recog- assess the way an individual works with reached the consensus that the assess- nized the assessment center process as people,supervisors'ratings can be highly ment center process is a more effective a valid means of evaluating managerial biased,and so on. indicator of future success than any other capabilities and/or potential and endorse To obtain a basis for making promotion tool management has yet devised. In an its continued use. decisions, scores of companies and— effort to determine how the candidates • 89 percent of the candidates be- most recently—law enforcement agen- themselves perceive the process,a ques- lieved the process measures traits re- ties have turned to the assessment tionnaire was distributed to 36 candi- quired of managers. approach, as did the Kansas City, Mis- dates who participated in the assessment • 89 percent would attend another sourl, Police Department in 1974. The center phase of the Kansas City,Missouri, process if given the opportunity. assessment procedure simulates the Police Department's 1986 promotional It was somewhat surprising that the basic situations with which an individual process for the rank of captain. The 18 results of the two studies were so similiar, would be faced if promoted. This pro- surveys that were returned were ana- even though the candidates were from cedure provides information about how lyzed,with the following results: different professions.This information is well the individual will cope at the higher • 89 percent believed the assessment valuable to organizations considering the level before the decision to promote is center objectively measures a candidate's use of assessment centers, since the actually made. potential as a commander. candidates, whether successful or not, Prior to 1974, the department had • 83 percent were confident in the ac- perceive the process as valid in identi- followed the traditional approach of a curacy of the overall judgment of the lying managerial skills relative to the job police promotional system;i.e.,a written assessors in assessing their potential. for which they are being assessed. From examination composed of multiple- • 85 percent believed the exercises a management standpoint, this must be choice questions.A predetermined num- reflected the nature of the problems considered a real advantage. ber of candidates with the highest test encountered by a captain and at the same scores advanced to the second and final time afforded candidates the opportunity 'Kenneth S.Teel and Henry Dubois,'Panicipants•. phase, the oral interview. A three- to act in a way that demonstrated their Reactions to Assessment Centers Pemnnet Admin member panel comprised of persons not potential for promotion to captain. istratinn.March 1983,pp.86-91. LAW OFFICES OF STUART PEREIRA ROCH P05T OFFICE BOX 9B550 CIVIL SERVICE COMMISSION DES MOINES. WASHINGTON 98198.0550 1206E 6ZBap242 (206) 727-2420 DEC 1 01990 December 4, 1990 Kent Civil Service Commission 220 Fourth Avenue South Kent, Washington 98032-5895 Attention: Kathy Dixon, Secretary and Chief Examiner Re: Demotion of Roy Wilkowski, Police Officer, Kent Police Department, effective December 16, 1990 Dear Commissioners: Please be advised that I represent Roy Wilkowski. This letter will serve as his written request to the Commission for an investigation and formal hearing. This appeal is made pursuant to Kent Civil Service Commission Rule XV, section 4 . Please make available to us the full Kent Police Department investigation leading to the demotion and salary reduction (copy of notice enclosed) of Mr. Wilkowski so that I might be in a better position to represent my client at the Commission hearing. Please provide all correspondence, including dates of scheduled hearings to the address stated on this letterhead. Thank you. Sincerely-,- Stuart Pereira Koch Attorney at Law SPK:dlw encl. cc: Roy Wilkowski Mike Painter, President Local 1088 United Steelworkers of America KENT POLICE DEPARTMENT November 29, 1990 To: All Personnel From: ChiefFrederiksenN� Subject: Transfer of duty assignment ---------------------------------------------------- --------------------------------------------------- Effective on December 16, 1990, Traffic Officer Roy Wilkowski is transferred from his current assignment in Support Services to the Patrol Division. Officer Wilkowski will report directly to Sergeant Emerson at 0600 hours on 12-16-90 with his assignment being to day shift. Following the guidelines in the Policy/Procedure Manual, Section P, an eligibility list was established for those interested in assignment to Support Services and specifically to the Traffic Unit. Currently, the number one candidate on the eligibility list is Officer Laine Farr. Officer Farr is transferred to the Support Services Division and will report to Traffic Sergeant Brian Jones on 12-28-90 at 0800 hours. Congradulations to both Officer Wilkowski and Officer Farr on their new duty assignments. RF/bh J LAW OFFICES OF • STUART PEREIRA KOCH POST OFFICE BOX 98550 DES MOINES, WASHINGTON 08198.0650 120b167B1123Z fi' li4.11 (206) 727-2420 DE'�,2-� 9990 December 18, 1990 Kent Civil Service Commission 220 Fourth Avenue South Kent, Washington 98032-5895 Attention: Catherine M. Dixon, Secretary and Chief Examiner Re: Suspension of Roy Wilkowski, Police Officer, Kent Police Department, effective December 22-24, 1990 Dear Commissioners: By letter dated December 4, 1990 I advised the Commission that I represented Officer Roy Wilkowski regarding his demotion. Please let this letter serve as Officer Wilkowski ' s written request to the Commission to further investigate and conduct a formal hearing into his three ( 3 ) day suspension concerning the same factual allegation. This appeal is made pursuant to Kent Civil Service Commission Rules IV & XV, section 2 and section 4 respectively. Please make available to us the full Kent Police Department investigation (IC 90-88) leading to the three (3) day suspension (copy of suspension letter enclosed ) so we can see the correlation and factual basis of this matter and Officer Wilkowski's request for an investigation and hearing of December 4, 1990. Please provide all correspondence, including dates of scheduled hearings to the address stated on this letterhead. Additionally, Officer Wilkowski and I will be in attendance at the Commission's meeting on December 20 , 1990 at 4:00 pm. With the Commission's permission at that time , Officer Wilkowski would like an opportunity to be heard. Thank you. Sincere Stuart Pereira Koch Attorney at Law Civil Service Commission -2- December 18, 1990 SPR:dlw encl. cc: Roy Wilkowski Mike Painter, President Local 1088 United Steelworkers of America i • c - KENT POLICE DEPARTMENT • To: Officer R. D. Wilkowski From: Chief R. H. Frederiksen �'ff Subject: IC 90-88 Date: December 17, 1990 I have had the opportunity to review in detail the investigative report regarding the sustained allegations of misconduct filed against you. In addition, you were provided three days between November 4 and December 7, 1990 to provide me with any additional details which I should take into consideration prior to determining what, if any, disciplinary action is appropriate in this particular situation. During that time period, you submitted no additional information for me to review, nor did you contact me directly with any additional comment with regard to the sustained allegations of misconduct. You specifically violated Kent Police Department Policy Manual, ' Section H-03 , by failing to obey direct order of your immediate supervisor, Sgt. Brian Jones, by going to PacWest Sport and Racquet Club in Tacoma on November 5, 1990, at approximately 0630 in police uniform of the City of Kent and riding a police motorcycle also belonging to the City of Kent after being specifically directed by Sgt. Brian Jones on numerous occasions not to ride the Kent Police Department motorcycle to this particular location. In addition, you admit to violating this specific order on six or seven other occasions prior to November 5, 1990. Your actions also violates the City of Kent policy and procedure No. 5. 1. 1, more specifically Section 5. 1. 1.4 , title: Use of a City Owned Vehicle. Section B of this policy indicates that the use of a city vehicle must be limited to official city business and must be with permission of a supervisor. You obviously did not have the permission of your supervisor to utilize the Kent Police Department Motorcycle to go to PacWest Club in Tacoma. Therefore, it is my determination that the appropriate discipline in this situation for violation of the above described policies is three days off without pay and disciplinary probation for a period of six months from this date. You are suspended on December 22, 23 , and 24, 1990. During those three days without pay you are ordered not to perform any police duties of a police officer of the City of Kent. In addition, during your six month disciplinary probation, your immediate supervisor will be directed to conduct monthly evaluations of your job performance. Bear in mind that additional violations of Kent Police Department and Procedure or city policy may result in additional disciplinary action up to and including termination of your employment with the City of Kent. • The goal of discipline is to improve job performance or remove those who are unfit to continue employment with the city. It is my sincere hope that you will understand the seriousness of this situation and make a substantial effort to improve your job performance and specifically, to follow the direction of your supervisors. I view this situation so seriously that I will recommend to the next Chief of Police of the City of Kent that he strongly consider terminating your employment should you disobey the lawful order of your immediate supervisor or other supervisors of the police department of the City of Kent. RF/jmb cc: Capt. C. E. Miller Lieut. Dave Everett Acting Capt. Mitchell Sgt. Jones KENT POLICE DEPARTMENT To: Officer R. D. Wilkowski From: Chief R. H. Frederiksen Subject: IC 90-88 Date: December 17, 1990 I have had the opportunity to review in detail the investigative report regarding the sustained allegations of misconduct filed against you. In addition, you were provided three days between November 4 and December 7 , 1990 to :provide me with any additional details which I should take into consideration prior to determining what, if any, disciplinary action is appropriate in this particular situation. During that time period, you submitted no additional information for me to review, nor did you contact me directly with any additional comment with regard to the sustained allegations of misconduct. You specifically violated Kent Police Department Policy Manual, Section H-03 , by failing to obey .direct order of your immediate supervisor, Sgt. Brian Jones, by going to PacWest Sport and Racquet Club in Tacoma on November 5, 1990, . at approximately 0630 in police uniform of the City of Kent and riding a police motorcycle also belonging to the City of Kent after being specifically directed by Sgt. Brian Jones on numerous occasions not to ride the Kent Police Department motorcycle to this particular location. In addition, you admit to violating this specific order on six or seven other occasions prior to November 5, 1990. Your actions also violates the City of Kent policy and procedure No. 5. 1. 1, more specifically Section 5. 1. 1. 4 , title: Use of a City Owned Vehicle. Section B of this policy indicates that the use of a city vehicle must be limited to official city business and must be with permission of a supervisor. You obviously did not have the permission of your supervisor to utilize the Kent Police Department Motorcycle to go to PacWest Club in Tacoma. Therefore, it is my determination that the appropriate discipline in this situation for violation of the above described policies is three days off without pay and disciplinary probation for a period of six months from this date. You are suspended on December 22 , 23 , and 24 , 1990 . During those three days without pay you are ordered not to perform any police duties of a police officer of the City of Kent. In addition, during your six month disciplinary probation, your immediate supervisor will be directed to conduct monthly evaluations of your job performance. Bear in mind that additional violations of Kent Police Department and Procedure or city policy may result in additional disciplinary action up to and including termination of your employment with the City of Kent. The goal of discipline is to improve job performance or remove those who are unfit to continue employment with the city. It is my sincere hope that you will understand the seriousness of this situation and make a substantial effort to improve your job performance and specifically, to follow the direction of your supervisors. I view this situation so seriously that I will recommend to the next Chief of police of the City of Kent that he strongly consider terminating your employment should you disobey the lawful order of your immediate supervisor or other supervisors of the police department of the City of Kent. RF/jmb cc: C. E. Milder Lieu Lieut. Dave Everett Acting Capt. Mitchell Sgt. Jones CIVIL SFRVICF COMMISSION OFFICE OF THE CITY ATTORNEY DEC 1 ' 1990 DATE: December 13, 1990 TO: Catherine Dixon FROM: Roger Lubovic SUBJECT: CIVIL SERVICE COMMISSION MEETING DECEMBER 20, 1990 Don Olson and I are planning to attend the December '20, 1990 Civil Service Commission meeting and would like to be added _to the agenda for the purpose of updating the Commission on the status of the Police Chief's position and for direction by the Commission on the procedure for selection of a new Police Chief. No action is requested by the Commission at this time other than for direction on the selection process. cc: Ed Chow Don Olson CIVIL SERVICE COMMISSION December 13, 1990 Law Offices of Stuart Pereira Koch P.O. Box 98550 Des Moines, WA 98198-0550 Re: Appeal by Roy Wilkowski, Police Officer . Kent Police Department Dear Mr. Koch: We are in receipt of your letter of Appeal on behalf of Officer Roy Wilkowski. In accordance with Civil Service Rule IV, Section 3 , your letter will be brought before the Civil Service Commission at the next meeting, Thursday, December 20, 1990 at 4: 00 p.m. A request for direction will be asked for by the Civil Service Secretary & Chief Examiner. Once direction has been given by the Commission you will be contacted. If you have any questions regarding this Appeal please contact me at 859-6833 . Sincerely, Catherine M. Dixon Civil Service Secretary & Chief Examiner DIXON,CATHERINE / KENT70/AD - HPDesk print. ------------------------------------------- sage. Dated: 12/13/90 at 1514 . 7ect: CIVIL SERVICE AGENDA er: Don FRONSDAHL / KENT70/FR Contents: 2. Catherine DIXON / KENT70/AD Part 1. CIVIL SERVICE COMMISSION FROM: Don FRONSDAHL / KENT70/FR % 171990 TO: Catherine DIXON / KENT70/AD — CC: Jed ALDRIDGE / KENT70/FR Part 2 . CATHY---PLEASE ADD THE FOLLOWING ITEMS TO YOUR DECEMBER AGENDA. 1. OBVIOUSLY ,THE NEWLY CERTIFIED FIREFIGHTER LIST ACCEPTED INTO RECORD. 2 . APPROVAL TO CONDUCT A LIEUTENANTS PROMOTIONAL TEST IN LATE FEBRUARY. TENTATIVELY, THE TEST WILL BE THE SAME FORMAT AS IN 1989. A WRITTEN TEST AND AN ORAL RESUME PLUS A NUMBER OF SUPPLEMENTAL QUESTIONS. THE TOP 8 TO 12 SCORERS FROM THE WRITTEN TEST AND ORAL RESUME WOULD GO ON TO AN ASSESSMENT LAB PROCESS. THE SUPPLEMENTAL QUESTIONS SUBMITTED BY THESE 8 TO 12 FINALISTS WOULD BE SCORED AS PART OF THEIR TOTAL SCORE. APPROVAL TO CONDUCT AN ASSISTANT CHIEF PROMOTIONAL TEST IN EARLY MARCH. THE PROCESS WILL BE MUCH THE SAME AS IN 1989. SOME OF THE DETAILS ARE STILL IN DISCUSSION BUT IT WOULD BE OUR INTENT TO FINALIZE THE PROCESS AT THE JANUARY MEETING. IF THERE IS ANYTHING WE CAN DO TO HELP ACCOMODATE YOUR OFFICE IN ACOMPLISHING THIS TASK, PLEASE CALL. KEEP SMILING BC/DC } I� CIVIL SERVICE COMMISSION Cliv of Jyv �y List established: - - l December 20, 1990 Expiry date of list: June 20, 1991 � a¢ s Extended: _Yes No (to December 20, 1991 TO: THE CIVIL SERVICE COMMISSION The following names represent the Eligibility List for the position of Firefighter. William L. Davison Kenneth J. Schroeder Theodore E. Gentry Joseph R. Root Mark A. Kester Connie J. Basta Randall L. Droppert Jonathan F. Napier David E. Anderson Mark A. Yergeau Jason F. Napier Paul R. Carolan Philip N. Bevan Paul G. Weber Scott R. Marcus Leonard C. Damian Randy J. Hart David J. Everitt Gary W. Glasgow Cal H. Anderson-Droke Brock W. Rowland Jason A. Crosbie Mark J. Hohn James F. Wietlispach Gary C. Way Todd W. Metter Darren Emery I hereby certify that this list was legally prepared and represents the relative rating of the names appearing thereon. 0-0'� t• . Win,,. Catherine M. Dixon Secretary & Chief Examiner .C; iewi Roert arvis est allius 7� ratk Chai n ( Commissioner 220 4th AVE.SO., KENT,WASHINGTON 98032-5895 TELEPHONE (208)85933001 FAX•559-3334