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HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 05/02/1989 • May 2 , 1989 FINANCE budgeted for painting City Shops to repair the roof and replace the gutters as recommended by the Operations Committee. REPORTS Council President. White noted that as President of Suburban Cities he had recently gone to San Diego with a contingency of elected officials and Chamber people from Seattle. He reported that they had looked at San Diego's form of government and the problems facing them, such as management of Balboa Park, crime and drug problems, overcrowded jails, and housing the homeless. Public Works Committee. Johnson reported that the next Public Works Committee meeting will be on May 9 at 4 :00 p.m. Public Safety Committee. Biteman announced that groundbreaking for the West Hill Fire Station will be at 11:00 a.m. -on Saturday, June 3 ; dedication of the North Industrial Fire Station will be Friday, June 16 at 12 noon; and groundbreaking for the East• Hill Fire Station will be on Saturday, June 17 at 11: 00 a.m. Parks Committee. Dowell noted that the Parks Committee will meet at 4: 00 p.m. on Wednesday, May 10. Administrative Reports. City Administrator Chow announced that the Informal Budget Committee Report form had been discussed this evening at a workshop and he welcomed input from the Council. EXECUTIVE At 8:25 p.m. , Chow announced that there would be an SESSION executive session of approximately 30 minutes to discuss matters relating to a collective bargaining issue. At 9:30 p.m. the Council reconvened. Mayor Kelleher stated that a motion would be in order to: a) adopt as City policy the extension of civil service protection to clerks and other ® 9 May 2 , 1989 . EXECUTIVE personnel at the Corrections Facility and all SESSION staff members who are paid from the Police Department budget and b) to state as the interpretation of the City Council that persons included under civil I service protection with State law are delineated as all those paid for from the Police Department budget. DOWELL SO MOVED. Houser seconded. The motion carried. The Mayor noted that the second part of the motion takes effect immediately, and that earlier j contract negotiations in which civil service protection was negotiated away was an overextension of Council authority. ADJOURNMENT The meeting was then adjourned at 9:40 p.m. w Marie Jensen, CMC City Clerk • I I i I 10 I Kent, Washington May 2, 1989 i Regular meeting of the Kent City Council was called to order at 7: 00 p.m. by Mayor Kelleher. Present: Councilmembers Biteman, Dowell, Houser, Johnson, Mann, White and Woods, City Administrator Chow, City Attorney Driscoll, Kathy McClung attended in place of Planning Director Harris, Public Works Director Wickstrom and Finance Director McCarthy. Also present: Fire Chief Angelo, Police Chief Frederiksen, Information Services Director Spang, Parks Director Wilson, Assistant City Administrator Hansen and Personnel Director Webby. Approximately 50 people were at the meeting. PUBLIC Proclamation. Mayor Kelleher declared the week of COMMUNICATIONS May 4 through 11 as Disabled American Veterans Forget-Me-Not Week in Kent and urged support of this campaign. He noted that funds collected were used for disabled veterans in this community. The proclamation was presented to a representative of the Disabled American Veterans. • Proclamation. The month of May was declared by Mayor Kelleher to be Physical Fitness and Sports Month and the proclamation was accepted by Parks Director Barney Wilson. Proclamation. Mayor Kelleher issued a proclamation in honor of National Public Works Week to be observed in Kent during the week of May 21 to May 27. The proclamation was accepted by Don Wickstrom, Director of Public Works. Proclamation. May 13 was declared by the Mayor to be Fire Service Recognition Day in Kent. The proclamation was presented to Fire Chief Angelo and Lt. Willets. Proclamation. Mayor Kelleher declared the week of May 1 through May 7 as Snringbrook Elementary/Odyssey of the Mind Week noting that seven students from the 4th and 5th grade won a state award at Central Washington University for 1 May 2, 1989 • PUBLIC performing in their original play, "Prometheus" . COMMUNICATIONS The proclamation was accepted by the students and their teacher. EMPLOYEE OF Leo Richter was introduced as the City's Employee of THE MONTH the Month for May. He has been employed by the City for 22 years and is a technician in the Parks Maintenance Division. Richter was commended for his efficiency with the city and also for the work he does for the community in organizing the blood drive. OATH OF OFFICE Police Officers. Police Chief Frederiksen introduced eight new police officers and the City Clerk administered the oath of office. Sworn in were: Otto Orive, Eugene Pearce, Kenneth Eugene Thomas, Harry R. Bigalke, Kevin Wayde Eades, Charles Robert Smith, Paul Arnold Petersen and Steven David Dennis. Council and Staff welcomed the new officers. CONSENT WHITE MOVED that Consent Calendar Items A through J • CALENDAR be approved. Houser seconded and the motion carried. MINUTES (CONSENT CALENDAR ITEM 3A) Approval of Minutes APPROVAL of the minutes of the regular Council meeting of April 21, 1989. HEALTH AND (CONSENT CALENDAR ITEM 3I) SANITATION Tudor Square Phase I ACCEPTANCE of the bill of sale and warranty agreement for continuous operation and maintenance of approximately 3, 472 feet of water main extension and 1,794 feet of sanitary sewer extension constructed in the vicinity of 110th Pl. S.E. and S.E. 269th for Tudor Square Phase I and release of cash bond after expiration of the one year maintenance period. (CONSENT CALENDAR ITEM 3J) Tudor Scuare Phase II ACCEPTANCE of the bill of sale and warranty agreement for continuous operation and maintenance of approximately 2, 370 feet of water Amok • May 2 , 1989 HEALTH AND main extension and 4,629 feet of sanitary sewer SANITATION extension constructed in the vicinity of 110th P1. S.E. and S.E. 269th for Tudor Square Phase II and release of cash bond after expiration of the one year maintenance period. STREETS (CONSENT CALENDAR ITEM 3F) LID 327 West Valley Highway Improvements. ADOPTION of Ordinance 2846 confirming the final assessment roll for LID 327, as originally proposed, with the exclusion of Parcels No. 47 and No. 63 according to Council action of April 18, 1989. TRAFFIC CONTROL (CONSENT CALENDAR ITEM 3E) West Valley Highway Speed Change. ADOPTION of Ordinance 2845 decreasing the speed limit on West Valley Highway from 50 to 35 m.p.h. during the construction project. Traffic Control. Maureen McNamara of 23839 94th Ave. S . noted the excessive speed on James St. and the total disregard for amber and even red lights. • She asked that the City consider this problem. It was determined that both the Public Safety and the Public Works Committees would address the subject and would advise Ms. McNamara as to the date of the meeting. WALKWAY (CONSENT CALENDAR ITEM 3H) IMPROVEMENTS Walkway Improvements - 100th Ave. S.E. & James St. AUTHORIZATION to construct the walkway improvements as recommended by the Public Works Director and authorization to establish a budget therefor and transfer $5, 000 from the Sidewalk Improvement Fund as approved by the Public Works Committee. WATER Master Meter - Bennett Business Center. With the approval of the Public Works Committee, Staff has requested authorization for a master meter for the Bennett Business Center with certain conditions. JOHNSON MOVED that the City Attorney be directed to prepare a resolution authorizing a master meter for 3 May 2, 1989 e WATER the Bennett Business Center subject to conditions noted therein. Biteman seconded and the motion carried. PUBLIC SAFETY Bids - West Hill Fire Station and Police Sub- station. It was noted that 14 bids were received 1 and opened on April 26. Chief Angelo noted that the low bid exceeded the funds allocated for this project by $200,000. 00. He noted that he would not request additional funds, but would make recommendations to adjust the project, and to call for bids again. He pointed out that some items had already been reduced before going to bid and handed out a report summary. The report also listed several areas where cuts were planned before calling for bids again. The report has been filed for the record. He stressed the importance of issuing the rebid as soon as possible and requested this action from the Council. He pointed out that the Public Safety Committee had asked the City Administrator to look for additional funds for this project. Finance Director McCarthy noted that City Administrator Chow • had asked for a report as to availability of funds. j McCarthy distributed a report giving an analysis of additional sources of funds from: Bond Project Funds, Other Project Funds, CIP Funds and the General Fund and brief comments were given as to the effect of using these funds for the new Police/Fire Facility. His recommendation was to rebid the project, excluding some items and suggested that funds budgeted for remodelling the Council Chambers might be allocated to this project. This report has been filed for the record. Mayor Kelleher commended Chow and McCarthy for this type of concept for reporting on the status of City funds. Angelo noted that the Police Facility would cost $67, 000-$70, 000; Dowell requested that the Police Station definitely remain a part of the project. There was some discussion about the nine new fireman and the possibility of delaying their starting dates. This was ruled out, since the academy classes start in mid-September. 4 • May 2, 1989 PUBLIC SAFETY BITEMAN MOVED to reject all bids received for the (West Hill construction phase for the West Hill Fire Station Facility) and Police Office Facilcity and for the Fire Department to be allowed to go out for rebid. Houser seconded. Some discussion ensued as to what items could be listed as alternates. Angelo noted that the Police Facility could not be an alternate, that it would have to be a part of the base bid or left out. White offered a friendly amendment to allocate the Chamber remodel money of approximately $62, 000. 00 in order to ensure the inclusion of the Police Facility. This was not accepted as a friendly amendment as it appeared to cloud the issue although it was meant to speed up the process. WHITE THEN MOVED to amend the motion on the floor to divert the Council Chamber Remodel funds to the West Hill project. Mann seconded. Dowell commented that the project should be rebid, the Police Facility should remain a part of the project and that . contingency funds be used if necessary. The proposed amendment carried, with Biteman, Houser and Woods opposing it. Dowell proposed to further amend the main motion to commit additional funds from contingency funds to fund the project as originally proposed. He noted that this project was a commitment to the people to provide a Police/Fire facility, and that the project should not be compressed, thus short changing the citizens. Angelo stated that this proposal could bring the project back into scope with $130, 000. 00 plus the Council Chamber remodel funds, and the low bid could then be awarded. DOWELL then offered a SUBSTITUTE MOTION instead of his proposed amendment to the motion. The substitute motion would be to accept the low bid, to divert funds from the Council Chamber remodel and to divert funds from the contingency fund in order to provide adequate funding to accept the low bid. Houser seconded. The substitute motion was accepted with Mann, Johnson and Woods opposing it. 5 May 2, 1989 PUBLIC SAFETY Upon Jim Orr's question about the East Hill (West Hill facility, Angelo noted that this would, be presented Facility) at the May 16 meeting and that the bids were $140, 000. 00 over estimate. He noted he would not ask for additional funding. Woods expressed concern that we further consider the financial report distributed tonight, noting that it could be that the East Hill Station would also require use of contingency funds. Mann noted that the staff has researched the City's finances and felt that the proposed action is not in accordance with the Fire Chief's recommendation. Houser pointed out that adding items later could cost twice as much as they would have cost if included in the project from the start. Dowell clarified that the contingency funds mentioned here were those of the CIP only. He further noted that funding for Human Services had recently been increased by $100, 000.00 and this project fell under that heading also. He stated that this facility, as well as one on the East Hill had been promised as part of the bond issue. Upon the Mayor's question, McCarthy noted . that the $450,000.00 in the CIP Contingency fund earned interest income, and if some of those funds were used, income interest would be lost. Johnson stated he will oppose the motion from a budgetary standpoint. He recommended that we first see if a better bid could be obtained by adding some alternates and allocating the Council Chamber remodel money. He noted that if better bids are not received, we could then allocate some contingency funds to add some of the alternates. The motion was restated by Mayor Kelleher as: To direct the Fire Chief to accept the low bid on the West Hill project and to fund the project through diversion of funds from the Council Chamber remodel and the CIP contingency. , Upon a roll call vote the motion carried with Johnson and Woods voting against it. Angelo noted that the low bid in the amount of $996,000 does not reflect tax or contingency. 6 . r • May 2, 1989 PUBLIC SAFETY (West Hill) The Mayor noted that the motion left the funding commitment from the CIP Contingency Funds open-ended up to the amount of $450,000. 00. EQUIPMENT Brush Chipper. Bid opening was April 17 with three RENTAL bids received. After a review of the bids and tests of the proposed equipment, it is recommended the bid submitted by Elder Equipment in the amount of $16,993.32 be accepted. While this is the high of the three bids and none of the three met all of the specifications, it is felt that although there was a minor difference in the equipment bid by Elder Equipment, the bid was responsive and would not affect the performance. JOHNSON MOVED to waive the one discrepancy in the bid from Elder Equipment and to award them the bid in the amount of $16, 993 .32 for the brush chipper. Woods seconded and the motion carried. • SURPLUS Surplus Property - S. 218th and SR 167 Only one PROPERTY bid was received on April 27; in the amount of $101, 561. 00 from Wayne Fortenberry/Lloyd Lozensky. The Public Works Director recommends that the bid be accepted. JOHNSON MOVED to accept the bid of Wayne Fortenberry/Lloyd Lozensky in the amount of $101,561. 00 for surplus property at S. 218th and SR 167. Biteman seconded and the motion carried.. REZONE (CONSENT CALENDAR ITEM 3C) APPEAL Van Doren's Landing II Modified Site Plan for Proposed Homecourt Hotel (Rezone No RZ-88-2) ADOPTION of Resolution 1202 which follows the Council 's action in granting an appeal by Union Pacific Realty of the Hearing Examiner' s recommendation of denial of the Van Doren's Landing II Modified Site Plan for Homecourt Hotel (Rezone No. RZ-88-2) and consideration of the Soil Conservation Citizens Advisory Board. The property is located on the south side of So. 7 May 2, 1989 • REZONE 212th St. approximately 1200 feet west of West APPEAL Valley Highway. On April 4, 1989 the Council acted (Homecourt) to reject the Hearing Examiner recommendation and grant the appeal, with one condition; and to impose two conditions recommended by the Soil Conservation Service Citizens Advisory Board of the City of Kent. COMPREHENSIVE (CONSENT CALENDAR ITEM 3D) PLAN Central Business District (Downtown) Plan Update. ADOPTION of Resolution 1203 amending the Downtown Plan element of the City's Comprehensive Plan and renaming and replacing the existing Central Business District (CBD) Plan. The Planning Commission held a number of public hearings on this proposed plan and recommended it to the City Council on March 27, 1989 . On April 18, 1989 the Council adopted the recommendation of the Planning Commission with one amendment' requiring examination of the feasibility of constructing a i pedestrian overpass. FINANCE (CONSENT CALENDAR ITEM 3B) • Approval of Bills. APPROVAL of payment of the bills received through May 8, 1989 after auditing by the Operations Committee at its meeting at 2 : 00 p.m. on May 15, 1989. Approval of checks issued for vouchers: Date Check Numbers Amount !� 4/14-4/28 78867-78901 $ 277,433 .79 5/l/89 78902-79468 L054 297. 11 $1331,730. 90 Approval of checks issued for payroll: Date Check Numbers Amount 4/20/89 118078 - 118703 $ 691,283 .76 (CONSENT CALENDAR ITEM 3G) New Roof for City Shops. AUTHORIZATION for an additional $12,962 and use of $2,500 that was 8