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HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 06/28/1989 (4) CITY OF KENT CIVIL SERVICE COMMISSION MINUTES SPECIAL MEETING JUNE 28, 1989 Members present: Bob Jarvis, Chairman Robb Dreblow Alex Thornton Candi Faupell, Secretary/Chief Examiner Others present: Ed Chow, City Administrator Sandra Driscoll, City Attorney Cpt Jim Miller, Police Department Cpt. Dennis Byerly, Police Department Lt. Mike Sweeney, Police Department Bat. Chief Don Fronsdahl, Fire Department Tom Shepard, Fire Department Don Winters, Police Department Kathy Holt, Police Department Steve DiJulio, Attorney The meeting was called to order at 8: 14 a.m. by Chairman Jarvis. Steve DiJulio, counsel opened the meeting by relating the history and Council actions to which he had been hired by the City to work with the Civil Service Commission. He had been requested to implement quickly interim rules under which Civil Service coverage could be extended to non-uniformed members of the Police Department. The Emergency Provision was recommended in order to complete this process as soon as possible due to the fact that under current Civil Service Rules and Regulations a 30-day period must pass before any changes became effective. The provision was so worded as to allow a 30-day period after adoption in order to receive comments from employee representatives regarding their concerns. Cpt. Miller of the Police Department asked for clarification - as "non-uniformed" being the same as "non-classified. " Lt. Mike Sweeney, of the Police Department, representing Chief Frederiksen, in commenting on the proposed rules stated that at this point in time, the Police Department did not see a need for the Emergency Provision. At the time of City Council action, Ed Chow, City Administrator authorized the Police Department to hire temporary employees for the interim, with the understanding that once the rules were in place, all temporary employees would have to retest for permanent positions. This, therefore alleviated the need for emergency action. Y Page 2 Minutes-Special Meeting (continued) June 28, 1989 Battalion Chief Fronsdahl of the Fire Department, representing Chief Angelo reiterated the written comments submitted by Chief Angelo, saying that at this time the Fire Department did not see a need for the Emergency Provision. Steve DiJulio clarified for the union representatives and departments that the Emergency Provision was not for the use of the departments and the required 30-day review period after enactment was to afford employees and employee groups input to the process; since the parties were no longer concerned, then there would be no need for the Emergency Provision. Commissioner Dreblow commented that is was manifestly clear at this point that the emergency situation had been adequately addressed and there appeared to be no eminent need for further decisions on the Emergency Provision. Chairman Jarvis proposed a more thorough review of the other proposed changes, with input from Steve DiJulio and address those changes at a regular meeting. Commission Thornton questioned Steve DiJulio as to other cities, if they were experiencing such problems, or had taken other actions. Mr. DiJulio commented that this action was unique as most cities were moving away from covering non-uniformed personnel under Civil Service. Chairman Jarvis questioned Mr.DiJulio as to how long this process might take. Steve DiJulio commented, possibly months especially when having considered writing the classified descriptions within the rules. He suggested the Commission consider putting the classified ranks and descriptions in a separate document (Classification Description) ; the personnel Department has current job descriptions which could be used in the interim until the Commission finalized such. Sandra Driscoll, City Attorney asked Lt. Sweeney as to clarification on the Police Department's position. Lt. Sweeney was only able to clarify the Department's position on the Emergency Provision - no need as this time and temporary personnel had been hired until formal provisions were adopted. • • Page 3 Minutes-Special Meeting (continued) June 28, 1989 Chairman Jarvis questioned the union representatives and Mr. DiJulio as to any problems there might be in reviewing and reviewing and acting on the rules at a later date. Mr. DiJulio saw no additional concerns in union bargaining at this time. Kathy Holt, Police Union representative commented as to the Temporary Appointment provisions in the existing Rules and Regulations; further explanation was that this particular section allowed for appointment with in the ranks, not temporary hiring. Mike Webby, Personnel Director noted that the authorization to hire temporary positions did not address the concerns of employees and bargaining. Ed Chow, City Administrator clarified the authorization and understanding as to which the temporary hiring was done. Don Winters, Police Union representative questioned Mike Webby, Personnel Director for clarification on employee as to bargaining concerns. Mike Webby said the issue of extension of Civil Service coverage has impacted the bargaining process. Commissioner Dreblow stated that there had been three issues before the commission. 1. long term - rewrite the rules and regulations. 2 . short term - the need for additional personnel for the department. 3. short term - response by the affected employees; the response received in the formal comments is expressed as a tone of concern that things were moving too fast, not being comfortable with the pace. Kathy Holt of the Police Union stated that the proposed rules as presented were acceptable. Cpt. Mitchell asked as the whether the rules could be looked at the next Commission meeting and set in place. Chairman Jarvis questioned the Union representatives as to impart of reviewing the proposal another two weeks. • Page 4 Minutes-Special Meeting (continued) June 28, 1989 Don Winters, Police Union representative stated, he felt there would not be a problem in bargaining with the City in the next two weeks; his concern was as to what would happen if problems were to arise during that time and how it would be handled. The Union requests the Commission. take a fair and unbiased look at the proposal, look at all sides; 2 weeks time dose not seem too much to accept for a fair review. Steve DiJulio commenting that collective bargaining and Civil Service dose not mesh therefore if all parties are agreeable, two weeks would not be a problem. Commissioner Thorton asked Steve DiJulio if we could learn anything from other cities. Steve DiJulio will be contacting other old charter cities to request copies of job classifications. The Personnel Department has already received copies fODtn Bellingham. Chairman Jarvis asked i; there was any further discussion. There being none, the meeting was adjourned at 8:45 a.m. . The next regular meeting will be July 20, 1989 at 8: 00 a.m. in the City Council chambers. Respe vely Subm'tted Candi L. Faupe 1 Secretary and Chief Examiner Approved: Robe Ja Chairman Civil Service Commission proposed changes to the Rules and Regulations: Rule I DEFINITION OF TERMS CURRENT "CLASSIFIED SERVICE: means all positions in the City service subject to the provisions of these rules as defined by State law and including full paid members of the Police Department, Fire Department, and any other department that might be included under Civil Service Regulations in the future, and the Secretary and Chief Examiner of the Civil Service Commission. PROPOSED "CLASSIFIED SERVICE: means all full Paid positions in the Police Department: and all full paid officer and firefighter Positions in the Fire Department and full paid positions in • any other department that might be included in the future, and the Secretary and Chief Examiner of the Civil Service Commission. CURRENT "SUPERVISORY POSITION: means a sergeant or higher in the Police Department and a Lieutenant or higher in the Fire Department. PROPOSED "SUPERVISORY POSITION" : means a Sergeant Records Shift Supervisor. or higher in the Police Department and a Lieutenant or higher in the Fire Department. • Page 2 RULE VI QUALIFICATIONS FOR APPLICATION CURRENT Section 4. "QUALIFICATIONS FOR POLICE CLERK": The position of Police Clerk has been eliminated from Civil Service as of January 20, 1977. PROPOSED Section 4. "OUALIFICATIONS FOR POLICE CLERK" : Oualifications for police Personnel, other than law enforcement officers and correction officers shall be those qualifications set forth in classification specifications maintained by the Civil Service Commission. CURRENT Section 5. "QUALIFICATIONS FOR JAILOR": The position of Jailer is not recognized as part of the classification service and therefore is not covered under these rules and • regulations. PROPOSED Section 5. "QUALIFICATIONS FOR CORRECTION OFFICER" : Oualifications for Corrections officers shall be those qualifications set forth in classification specifications maintained by the Civil service Commission. 0 • Page 3 RULE XVIII AMENDMENTS CURRENT Section 1. Procedure: After adoption, these rules and regulations may be amended at any regular meeting by approval of at least two (2) members of the Commission. The amendment shall be in effect thirty (30) days after day of adoption and shall be mimeographed for public distribution. PROPOSED Section 1. Procedure: After adoption, these rules and regulations may be amended at any regular meeting by approval of at least two (2) members of the Commission. The amendment shall be in effect thirty (30) days after day of adoption and shall be 1. Forwarded to each department and conspicuously posted in the work areas of these affected personnel. 2. Shall be mimeographed or copied for public distribution. • Regulation I CLASSIFIED SERVICE AND SENIORITY CURRENT Section 1. "CLASSIFIED SERVICE": The classified Civil Service covered hereby, shall include all full paid employees of the Police Department of Kent; including the Chief of said department; all full paid employees of the Fire Department of Kent, including the Chief of said department; all full paid employees of any other department included under Civil Service in the future; and the secretary and chief examiner of the Commission. PROPOSED Section 1. "CLASSIFIED SERVICE" : The classified Civil Service covered hereby, shall includ all full paid positions in the Police Department; and all full paid officer and firefighter positions in the Fire Department; Chiefs of said departments; all full paid employees of any other department included under Civil Service in the future; and the Secretary and Chief Examiner of the Commission. •