HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 07/20/1989 (4) CITY OF KENT
CIVIL SERVICE COMMISSION
MINUTES
July 20, 1989
Members present: Bob Jarvis, Chairman
Robb Dreblow
Alex Thornton
others present: Rod Frederiksen, Police Chief
Norm Angelo, Fire Chief
Mike Webby, Personnel Director
Jed Aldridge, Assistant Fire Chief
Bill Williamson, Assistant City Attorney
Don Fronsdahl, Battalion Chief
Candi Faupell, Commission Secretary
Tom Shepard, Fire Union
Kathy Holt, Police Union
Steve DiJulio, Attorney
3-5 Kent Firefighters
The meeting was called to order at 8: 01 a.m. by Chairman Jarvis.
REPORTS
City Attorney, Sandra Driscoll - no report
Fire Chief, Norm Angelo - commented on the recent
Lieutenant testing as fo its success and appreciation for
the time and work done by the various individuals.
Police Chief, Rod Frederiksen - absent at the time reports
were given.
Personnel Director, Mike Webby - no report
OLD BUSINESS
Chairman Jarvis entertained a motion to approve the Minutes
of the June 15, 1989 meeting. Motion was made by Mr.
Dreblow, seconded by Chairman Jarvis. Motion carried.
Chairman Jarvis entertained a motion to approve the Minutes
of the special meeting on June 28, 1989. After noting
a correction to be made in "Others present" , that being
to add Cptn. Byerly, motion was made by Mr. Dreblow,
seconded by Chairman Jarvis. Motion with correction
carried.
Page 2
Minutes (continued)
July 20, 1989
Revision of Civil Service Rules and Regulations. Steve
DiJulio reviewed the background and intent of the
proposed order. He presented a final draft that deleted
the emergency provision, changed the item that refers
to "classification specifications maintained by the
Personnel Department" to read "classification
specifications maintained by the Civil Service
Commission. " The amendment allows the Commission to
adopt the current job classifications and descriptions
maintained by the Personnel Department, until further
review and change. Mr. DiJulio stated that on the
previous day he had spoke with the Personnel Department
and Chuck Miller representing the Corrections Officers
and Police Specialists, and that the Union had reviewed
the proposed form and does not have any objections.
Kathy Holt of the Police Department questioned the
elimination of the Records Specialist Supervisor from
the list of supervisor personnel under 3. 1 Rule I of
the amendment. Mr. DiJulio explained that in order to
prevent continual amendments to the Rules and
Regulations, the Commission could designate at any time
what the supervisory positions were. As a side note,
Mr. DiJulio mentioned that the unions have agreed with
implementation of current procedure as part of the
bargaining agreement.
Mr. DiJulio noted that the Personnel Director had
commented on line 5, item 2, page 1. As per the intent
of the City Council and other personnel in the Police
Department had been affected other than Corrections
Officers and Police Specialists. He therefore
recommended that the item be changed to read
" (corrections officers, police specialists and other
non-uniformed) " .
Chairman Jarvis questioned as to the reason why in
"Section 4. Qualifications for Police ( (Clerk) ) :
Personnel", other law enforcement officers and
correction officers were exempted from the amendment.
Mr. DiJulio stated that the qualifications for law
enforcement officer were covered in another part of the
Rules and correction officer qualifications Caere set
forth in Section 5.
Page 3
Minutes (continued)
July 20, 1989
Sandra Driscoll, City Attorney advised the Commission
that once the rules had been adopted, the Commission
could designate at any time supervisory positions.
"Current job classifications" that are maintained by
the Personnel Department were clarified as to being
those job descriptions already in place and currently
being used.
Chairman Jarvis moved to adopt the final draft of the
order and amendments presented by Mr. DiJulio with the
changes indicated in Section 2 be adopted. Mr. Dreblow
seconded. Motion carried.
Steve DiJulio commented that it would be appropriate at
this time to designate the Records Shift Supervisor as
a supervisor position under Section 3. Amendments
"Supervisory Position".
Chairman Jarvis moved that the position of Records
Shift Supervisor be designated as a supervisory
position. Motion was seconded by Mr. Dreblow. Motion
carried.
NEW BUSINESS
The Eligibility List for the position of Fire Lieutenant was
presented. Chief Angelo noted that there was a tie for
two positions on the list which might cause a problem
in appointment should the Rule of 3 be used. He asked
for clarification as to the procedure to be used in
this instance.
Chief Angelo requested that the list not be certified
at this time in order to give the City Attorney time to
review the procedure and how it will impact the
scoring, and that the list be certified at the next
meeting. He also requested that even though the list
not be certified, due to the fact that a number of the
Lieutenant candidates were in attendance that an
informal list be presented.
The list was then read by the Secretary.
Page 4
Minutes (continued)
July 20, 1989
Chairman Jarvis moved that the Fire Lieutenant
Eligibility List not be certified at this time until
such time as it was determined the proper way to handle
the tie. Motion seconded by Mr. Dreblow and carried.
Chairman Jarvis asked Police Chief Frederiksen if he would
like to make his report at this time, as he had not
been present earlier when reports were made.
Fire Chief Angelo excused himself at this time as he
had a budget meeting to attend.
Chief Frederiksen advised the Commission that the
Police Department was in the process of establishing a
Lateral Entry Eligibility List. The position will be
advertised starting July 24, with testing being in
September.
A report was furnished to the Commission regarding a
change in the employment status of Correction Officer
Marilyn Stone. Correction Officer Stone has requested
her employment status be changed from permanent full-
time to permanent part-time effective July 19, 1989 in
order for her to pursue her education. This
information was presented in light of rule changes
without a clear policy and procedure as to this
situation. This is an informational item only.
Commissioner Robb Dreblow excused himself at this time as he
another meeting to attend.
Chairman motioned to accept into record a memo dated June
14, 1989 from Jed Aldridge, Assistant Fire Chief,
stating that John Lytle has passed the First Class Exam
and has been promoted effective 6/16/89. Seconded by
Mr. Thornton. Motion carried.
Chairman motioned to accept into record a memo dated June
22, 1989 from Jed Aldridge, Assistant Fire Chief,
stating that Ron Sweigard has passed the First Class
Exam and has been promoted effective 6/16/89. Seconded
by Mr. Thornton. Motion carried.
1
Page 5
Minutes (continued)
July 20, 1989
There being no further business, the meeting was adjourned at
8:27.
The next regular meeting is scheduled for August 17, 1989 at 8 :00
a.m. in the Council Chambers.
Respectively Submitted
Candi L. Faupell
Secretary and Chief Examiner
Approved:
--------------
Robe J is
Chairman
CIVIL SERVICE COMMISSION
CITY OF KENT, WASHINGTON
ORDER on provisional amendment of
the Civil Service Rules and Regulations
1 . INTRODUCTION.
The City Council has directed that the City of Kent
Civil Service include all personnel, uniform and non-uniform,
employed by the City Police Department . The Civil Service
Commission has budgeted for revision and rewrite of its Civil
Service Rules and Regulations ("Rules") . However, in order to
expedite the inclusion of non-uniform police personnel in Civil
Service it is appropriate to amend the Rules on a provisional
basis until a more comprehensive review may be undertaken by the
Commission in conjunction with City management, personnel, and
labor organizations .
2 . BACKGROUND-INTENT.
Civil service has been mandated by Washington State law
since 1935 for city and town firefighters, and since 1937 for
city and town police officers . Current City of Kent Civil
Service Rules do not provide for coverage of non-uniform
(corrections officers and police specialists) police personnel .
On May 2 , 1989 the City Council directed that the Civil Service
include non-uniform police personnel . The non-uniform police
personnel to be included in the Civil Service include the
classifications of Accounting Services Assistant I , II , III ;
Administrative Assistant I, II, III ; Administrative
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Secretary I, II; Correction Officer, Sergeant, and Lieutenant;
Data Entry Specialist; Evidence Technician; Office Technician I ,
II , III ; Parking Enforcement Assistant ; Police Records
Specialist, Shift Supervisor and Manager; Program Assistant ;
Program Assistant, and Program Coordinator for Kent Drinking
Driver Countermeasure Program; Public Education Specialist;
Training Clerk; and other classifications as may in the future
be employed in the Police Department. This Order and rules
amendments incorporate existing classification descriptions and
position eligibility requirements, subject to further review and
amendment .
3 . AMENDMENTS .
3 . 1 Rule I, definitions of "Classified Service" and
"Supervisory Position" are amended to read as follows:
"Classified Service" : means all full paid
Positions in the Police Department , and all full
Paid officer and firefighter positions in the
Fire Department ( (positions in the City service
subject to the provisions of these rules as
defined by State law and including full paid
members of the Police Department , Fire
Department, ) ) and full plaid positions in any
other department that might be included ( (under) )
in Civil Service ( (Regulations) ) in the future,
and the Secretary and Chief Examiner of the Civil
Service Commission.
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"Supervisory Position" : means a sergeant or
higher in the Police Department, ( (and) ) , a
lieutenant or higher in the Fire Department, and
such other rositions as are from time-to-time
designated as supervisory positions by the
Commission.
3 . 2 Sections 4 and 5, Rule VI, are amended to read as
follows :
Section 4 . "Qualifications for Police ( (Clerk) :
Personnel" : ( (The position of Police Clerk has
been eliminated from Civil Service as of
January 20, 1977 . ) ) Qualifications for police
personnel other than law enforcement officers
and correction officers shall be those
qualifications set forth in classification
specifications maintained by the Civil Service
Commission,
Section 5 . "Oualifications for ( (Jailor) )
Correction Officer" : ( (The position of Jailor is
not recognized as part of the classified service
and therefore is not covered under these rules
and regulations . ) ) Qualification for Correction
Officers shall be those qualifications set forth
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in classification specifications maintained by
the Civil Service Commission
3 .3 Rule XVIII is amended to read as follows :
RULE XVIII
AMENDMENTS
Section 1 "PROCEDURE" : After adoption, these
rules and regulations may be amended at any
regular meeting by approval of at least two (2)
members of the Commission. The amendment shall
be in effect thirty (30) days after day of
adoption and shall be
1. 1 . Forwarded to each department and posted
conspici-uously in the work areas of personnel
affected by the amendments; and
1.2 . ( (mimeographed) ) copied for public
distribution.
3 .4 Section 1, Regulation I , is amended to read as
follows :
Section 1 . "CLASSIFIED SERVICE" : The classified
Civil Service covered hereby, shall include all
full paid po*itions in the Police Department, and
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all full paid officer and firefighter positions
in the Fire Department ( (employees of the Police
Department of Kent; including the Chief of said
department; all full paid employees of the Fire
Department of Kent, including) ) ; the Chiefs of
said departments; all full paid employees of any
other department included under Civil Service in
the future; and the secretary and chief examiner
of the Commission.
4 . EXISTING CLASSIFICATION SPECIFICATIONS ADOPTED
Those classification specifications maintained by the
Personnel Department are adopted as the classification
specifications of the Civil Service and shall remain in effect
until modified or amended by the Commission.
5. RATIFICATION AND CONFIRMATION
Any acts made consistent with the authority and prior
to the effective date of this Order are hereby ratified and
confirmed.
ADOPTED at a regular open meeting this 20th day of July,
1989 .
Robert A. Jarvis , Chair,
Civil Service Commission
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Attest :
Candi Faupell
Secretary and Chief Examiner
CC-8797
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