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HomeMy WebLinkAboutCity Council Committees - Civil Services Commission - 02/27/1986 (3) CIVIL SERVICE COMMISSION MEETING MINUTES February 27, 1986 The regular meeting was called to order at 8:00 a.m. by Chairman T. Richard Ried. In attendance: Commissioners Michele G. Hinz and Joseph A. Street, City Attorney DiJulio, Administrative Assistant Webby, Chief Angelo, Acting Police Chief Byerly, and Battalion Chief Bond. Assistant Chief LaBore appeared during the later part of the meeting. Mr. Street moved that the January 23 meeting minutes and the February 10, 1986, special meeting minutes be approved as submitted. Hinz seconded, motion carried. Mr. Webby noted the appointment of Rodney Frederiksen as the new Police Chief and he is expected to report around April 1 . Chairman Reid thanked Mr. Webby and also Waldren and Company for the excellent job done in the selection process. Mr. Webby noted that Waldren and Company is being used now to search for Kent's new City Administrator. Chief Angelo invited the Commission to the dedication of their new apparatus at 11 o'clock, March 1 , at Station 1 . He also advised of the hiring of six new recruits who will begin the academy on March 17 and graduate around the end of April . Mr. DiJulio distributed copies of the Amendment to Rule XVI, Section 4, "Reinstatement Following Resignation" which reads as follows: (Amendments are underlined. ) Section 4. "Reinstatement following Resignation. " 4.1 Within two (2) years, a resigned employee may apply for reinstatement. 4.2 With the approval of the Chief, upon such conditions as determined by the Chief, including but not limited to a probationary period, and upon consent of the Commission such employee may be reinstated in the position resigned from ( (which L_ res4gmed ), if vacant, or in a vacant position in the same or comparable class, or 4.3 With the approval of the Civil Service Commission such employee may be placed on the eligible list(s) for the class to which ( ( ") ) the former position was allocated; provided, however, (( )) appointment from the eligible list carries no seniority privileges and shall be subject to Rule XIII, "Probationary Period." 4.4 No person resigning during the probationary period shall be reinstated pursuant to this Section 4, but with the approval of the Commission may be placed on the eligible list from which such person (Fete)) was certified and appointed. During discussion, Mr. DiJulio clarified for Mr. Reid that Section 4.2 provides for probationary period for reinstatement if the Chief determines it is appropriate and the Commission approves the probationary period. Seniority would begin from the date of original hire, less the period of resignation. In response to Chief Angela, Mr. Didulio replied that under 4.3, if such employee is placed on the Eligible List, he would be placed on the top of the List in accordance with Rule XI, Section 1 . Chairman Reid suggested, since Sections 4.2 and 4.3 both refer to a resigned employee of three years and 4.4 applies to resignation during the probationary period, to change 4.2 to 4.1 .1 and 4.1 .2 and 4.4 to 4.2. Mr. DiJulio agreed with the changes. Also proposed by Mr. DiJulio the addition to Rule XI, Section 1 , "employees layed off from a position in that class Or returning from resignation pursuant to Rule XVI, Section 4 shall be given preference over original applicants in inverse order to I ay-o f. Miss Hinz moved to approve a minor change to Rule XI , Section 1 . Mr. Street seconded. Motion carried. Mr. Street moved to approve the changes as made by the Attorney to Rule XVI, Section 4. Miss Hinz seconded. Motion carried. Copies of proposed Amendment to Rule XI, Section 2 were distributed. It reads as follows: Rule XI Section 2. "Effective Life of Lists": 2.1 Eligible lists shall become effective upon approval thereof by the secretary and chief examiner'-s 2.2 ENTRY. Eligible lists at the entry level shall remain in effect ((until eaRcelled by action of the Gemin4ssie„) ) six (6) months, and may be extended by action of the Commission for up to an additional six (6) months. No eligible list shall be -2- in effect for more than a total of twelve (12) months. 2.3 PROMOTIONAL. Promotional lists shall remain in effect twelve (12) months, and may be extended by action of the Commission for up to an additional six (6) months. No promotional list shall be in effect for more than a total of eighteen (18) months. Miss Hinz suggested, in Section 2.1 , to remove the apostrophe and "s" after examiner. Mr. DiJulio approved. He confirmed that the Secretary and Chief Examiner can certify the eligibility list or remove names from the list, not requiring a special meeting to certify the list. Miss Hinz moved, Mr. Street seconded to repeal Rule XI, Section 5, entitled, "Continuous Testing" and to cancel the current eligibility list for police officer, effective upon the administration of a new exam and promulgation of a new list. Motion carried. Mr. Street moved to amend Rule XI, Section 2, to provide for the effective life of entry-level eligibility lists of six months, with an option for the Commission approval of an additional six months, as drafted by the City Attorney. Miss Hinz seconded. Motion carried. Mr. DiJulio requested pre-employment agreement matter to be postponed until the next meeting. The letter from Firefighter Jeffrey S. Barsness, requesting permission to take the Firefighter 1st Class Exam was read. A certificate from L. H. Bates Vocational Technical Institute was included showing 1 ,512 clock hours of instruction. The letter from Tom W. Smith, J.A.T.C. Secretary, granting permission of the J.A.T.C. was also read. Mr. Street moved, Miss Hinz seconded, to approve the lst Class Exam. Motion carried. Mr. DiJulio distributed copies of the proposed amended Rule XV, "Suspensions, Demotion, Discharges and Appeals," with the inclusion of a new Section 3, "Predisciplinary Hearing. " Mr. DiJulio read the rule and explained the amendments. Miss Hinz referred to the word "available" in new Section 3.2c, and after discussion, Mr. DiJulio suggested changing "available" to "presented". In Section 3.3, "effect" was changed to "affect". The Chairman noted that there was no time constraint in Section 3.2a. Mr. DiJulio explained that it would be appropriate to allow the Department to determine the process and time of the hearino and for the Commission to review its compliance with the Laudermill Rule. Mr. Street moved to approve the amendment to Rule XV with the changes, and renumbering Sections as presented. Miss Hinz seconded. Motion carried. Copies of the letter from J. Steve Huntsberry were distributed previously. Mr. DiJulio clarified that no information on applicants be released, without an authorization from him. Mr. Street moved that receipt of the letter be acknowledged and for the secretary to inform Mr. Huntsberry that all of the information is not of public record. Miss Hinz suggested adding "the only -3- information released would be information obtained by our Department and only upon receipt of a release." The secretary also noted that applicant files are only kept two years. Chairman Reid suggested inserting "background or detailed information" in the motion. Amended motion by Mr. Street: Receipt of the letter be acknowledged and for the secretary to inform Mr. Huntsberry that all of the information is not of public record and the only background or detailed information released would be information obtained by our department and only upon receipt of a release from him. Hs. Hinz seconded. Motion carried. The memo of February 5, 1986 from Battalion Chief Bond was read. It told of the promotions to Firefighter 1_wt Class of Greg Markley and Phillip Herrera, both effective February 1 , 1986. Mr. Street moved to accept the memo into the record. Miss Hinz seconded. Motion carried. The letter of February 25, 1986 to Brian Kingery was read. Identical letters to Aldrich Krepela, Richard Olsen, Ronald Sweigard, Guy Thompson, with the exception of Robert Push were received. The secretary noted Mr. Rush has already completed the State Fire Academy and will not have to attend. Date of hire for the new recruits is March 10, 1986. Mr. Street moved, Miss Hinz seconded, to accept the letters into the record. Motion carried. The correspondence from Mayor Kelleher was accepted into the record. The meeting went into executive session at 8:50 a.m, to discuss the Towne and Miller matters. The meeting reconvened at 9:02 a.m. The next meeting is scheduled for 8 a.m. on Thursday, March 20, 1986 in the Council Chambers. Meeting adjourned at 9:03 a.m. Respectively submitted, Amy E. Kato Secretary and Chief Examiner Approved: T. Richard Ried Chairman ' 0105Y-01V -4-