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Home My WebLink AboutCity Council Committees - Civil Services Commission - 11/28/2001 • CITY OF KENT - CIVIL SERVICE COMMISSION MEETING AGENDA The City of Kent Civil Service Commission is scheduled to meet Wednesday, November 28, 2001 at 5:15 p.m, in the West Chambers of Kent City Hall. The following information will be discussed: I. COMMISSION BUSINESS: II. HEARING: 1. A decision was rendered in regard to the Captains Promotional exam that was held on September 11, 2001. The Commission found that the written portion of the exam was to be excluded from final scoring and the remaining portions of the exam were upheld as valid. A revised Eligibility List was posted on November 6, 2001. III. OLD BUSINESS: A. Accept Into Record • 1. Approval of Minutes from the October 24, 2001 Civil Service Meeting. 2. E-mail from KPOA member Lt. Bob Cline withdrawing their objections to upcoming Police promotional testing processes, an issue that was tabled at the October 241h meeting. IV. NEW BUSINESS: A. Accept into Record 1. Revised Eligibility List dated September 13, 2001 for Police Captain. 2. Letter dated October 30, 2001 notifying Randy A. Freeman that his name has been removed from the Entry Level Corrections Officer list. 3. Letter dated November 1, 2001 notifying Daniel C. Will that his name • has been removed from the Entry Level Corrections Officer • eligibility list due to the fact that he has accepted employment elsewhere. 3. Letter dated November 1, 2001 to Mary Bovela notifying her of her termination effective October 31, 2001 Civil Service Meeting November 28, 2001 Page 2 B. Action Items for Discussion 1. Memo from A/C Hamilton requesting that the Commission temporarily extend the six month provisional appointments for another three months for Provisional Asst. Chiefs Mike Scott and Brian Kruml . • P:\Employment\Civil Service\Agendas4MinutesCSMeetings\AgendaGctoE>er200l.doc Winecka, Natalie Wom: Vinson, Brett nt: Tuesday, November 27, 2001 3:23 PM To: Winecka, Natalie Subject: RE: Agenda for November 28th Meeting Natalie, I think that there should be a motion and an acceptance into the record of the decision. it will be necessary to have an extra copy of the decision to be admitted/accepted into the record. bvvwe, ' Assistant City Attorney City of Kent Legal Department 220 Fourth Avenue South Kent,Washington 98032 Phone: (253) 856-5779 Office: (253) 856-5770 Fax: (253) 856-6770 This message is private or privileged. If you are not the person for whom this message is intended, please delete it and notify me immediately, and please do not copy or send this message to anyone else. ----Original Message---- From: Winecka,Natalie Sent: Monday, November 26, 2001 5:40 PM • To: _Fire All Personnel;_Police All Personnel;Anh Hoang; banisters@uswest.net; Becky Fowler;Brett Vinson; Cheryl Viseth; Dea Drake; Debra Leroy;Jan Banister;iczak@iam751.org; Jed Aldridge;Jim White;Joe Bartlemay; Karen Ford;Kathleen Senecaut;Marvin Bartlemay; Mike Martin;Natalie Winecka; RobS@council2.com;Roger Lubovich; Rose Jacob;Steve Ohlde; Sue Viseth;Tammy McQueeney;TGimenez@msn.com Subject: Agenda for November 28th Meeting Flea Se click on the icon below for a copy of the agenda items for the Civil Service meeting Scheduled for November 28th at 5:15 p.m. << File: Agenda November2001.doc >> Thank you, Natalie Winecka Civil Service Cheif Examiner and Secretary • 1 department within five (5) business days, next succeeding the receipt of such notice of certification, or fails to accept an appointment when offered within the same period, or • within the next succeeding business day when notification is supplied verbally or by telephone, he may be deemed to have declined appointment. If a candidate accepts appointment within the period outlined and fails to present himself for duty on the date specified in the notice, without good reason, he may be deemed to have declined appointment. Any person who declines certification or appointment or who fails to report, shall be permanently dropped from the list on which his name appears, unless he shows satisfactory cause to the Commission for this action. Section 3. "EMERGENCY APPOINTMENT": To meet the immediate requirements of an emergency condition which threatens life or property, the Chief of the department may employ any person or persons when they may be legally empowered to appoint without restriction of Civil Service Laws and Rules. Such employment shall be limited to the duration of the emergency period and shall in no event exceed ten (10) days. Section 4. "PROVISIONAL APPOINTMENT': Section 4.1 Provisional appointment may be made only in the absence of lists appropriate for the position to be filled. In such case, the Chief of the department may select a person meeting the minimum prerequisites for the class to which the position is allocated for nomination to the secretary and chief examiner. If the position to be filled is that of Chief, the Mayor shall appoint the person, subject to the secretary and chief examiner's confirmation that the appointee meets the minimum prerequisites for the position of Chief. The secretary and chief examiner shall interview, or may use any other method to determine whether or not the nominee possesses the necessary experience, • training and other prerequisites for the position. As soon as possible, the secretary and chief examiner shall announce and conduct the examination and shall certify a name for regular appointment in the usual manner. Section 4.2 No provisional appointment shall be continued longer than six (6) months and no person appointed provisionally shall be again appointed in the same year unless qualified by competitive examination and is appointed in the regular manner. No time spent as a provisional appointee shall be credited to the probationary period. Section 4.3 Notwithstanding the provisions of Section 4.2, above, and in recognition of the problems created by disability leave and retirement pursuant to Chapter 41.26 RCW, the Commission may extend a provisional appointment beyond six months upon application of the appointing authority. Such an extension may be granted when a position is vacant as a result of a disability leave or retirement, or for such other reason as the Commission finds to preclude a timely, and regular appointment. Section 5. "TEMPORARY APPOINTMENT": Temporary appointment is appointment from an eligible or promotional list in the usual manner, but to fill a position the duration of which does not exceed six (6) months. In making such an appointment, the Chief of the department shall make requisition to the secretary and chief examiner in the manner provided for regular appointment but shall indicate the time at which it is estimated the Position terminates. The secretary and chief examiner shall notify the person or persons appearing on the appropriate list, indicating the nature of the position and its duration, to learn who may be willing to accept temporary appointment The most qualified person or persons willing to accept shall be certified for appointment • No temporary appointment shall be continued and no person shall be employed on a CIVIL SERVICE-Rules&Regulations 24 Winecka, Natalie Aftom: Cline, Bob nt: Monday, November 19, 2001 3:48 PM To: Winecka, Natalie Cc: Lubovich, Roger; Viseth, Sue; Majack, Darin; Hemmen, Susan; Connelly, Frank; McCuistion, Robin Subject: Objection to testing Natalie, KPOA has met with Employee Services and Law regarding our concerns about upcoming promotional examinations. We are satisfied with the responses and so we are withdrawing our objections to moving forward with the upcoming Police promotional testing processes. Thank you, Bob Cline KPOA 40 0 KENT WASHINGTON EMPLOYEE SERVICES 1 CIVIL SERVICE COMMISSION Sue Viseth, Director 220 Fourth Ave. S. 11 List established: September 13, 2001 Kent,WA 98032-5895 Expiry date of list: September 13, 2002 Phone:253-856-5270 I Extended to: March 13, 2003: Yes No Fax:253-856-6270 — — Jobli n e: 253.856-5272 TO: THE CIVIL SERVICE COMMISSION The following names represent the Eligibility List for the position of Police f Captain of the Kent Police Department: Lorna K. Rufener ., Glenn P. Woods Bruce A. Weissich Robert M. Holt Robert Cline Steven W. Ohlde I hereby certify that this list was legally prepared and represents the relative rating of the names appearing thereon. Natalie D. Winecka Secretary & Chief Examiner I Callius Zaratkiewicz Ron Banister Tim Gimenez Chair Commissioner Commissioner r P:\Civil Service\EligibilityLists\Police\PoliceCaptainsEligibilityList.doc ;i Postal CERTIFIED MAIL RECEIPT (Domestic Mail Only;No Insurance Coverage Provided) ru K NT CIVIL SERVICE COMMISSION a ax��) A. { reLmax\ WA5HINOTON _ _ do Telephone: (253) 856-5280 rru Postage $ - o EMPLOYEE SERVICES m cedneaFee Postmark Sue Viseth Director. : October 30, 2001 n.t Return Recelpt Fee Here '(y (Endorsement Required) E3 Restricted Delivery Fee 220 Fourth Ave. S 0 (Endorsement Required) Kent,WA 98032-5895 Randy A. Freeman o nd 'O Total Postage d Fees $ Phone: 253-856-5270 982122 Ave. Ct. S., B-26 Fax:z53-ash-s27o Tacoma, WA 98444 o Neme ease Fier(Cleery)lobemmpleedbymeile) h..(-reema Jobline: 253-856-5272 o sireee,i1pt:No^.�: 9ox No """' ' ' "" oSare,ZIP+4 �.$-a6 Dear Mr. Freeman: aGoma WA- 6184t-{+ This letter is to notify you that after reviewing the Background/ Polygraph portion of the selection process, the Police Department has decided not to consider you further for employment with this Agency. Your name has been removed from our Entry Level Corrections Officer Eligibility List. If you wish to appeal this decision, per Civil Service Rule IV, Section 3: • Any person may file with the Secretary and Chief Examiner of the Commission, a complaint against any decision, action, or thing, or a petition in support of any privilege or right involving personnel matters The secretary and chief examiner, if he is not directly a party, shall investigate and shall report the complaint with any explanation of the facts and his recommendations to the Civil Service Commission. The Commission may investigate further, or hold a hearing and may issue recommendations or, if authorized, a directing order, or may allow appeal i from any party to the complaint. Thank you for your participation in our examination process and your interest in our Department and good luck with your career. Sincerely, i! Natalie Winecka Civil Service Secretary and Chief Examiner (253) 856-5282 PACivil Service\RemovalFromList\RemovalReFailMedical.doc Winecka, Natalie Grom: Stone, Marilyn ent: Thursday, October 25, 2001 11:18 AM To: Winecka, Natalie Subject: Corrections Officer Applicant FREEMAN, Randy Allen Civial Service Secretary and Chief Examiner Winecka, Based upon the inconclusive polygraph examination and background findings, applicant Freeman has not passed the background investigation. Corrections Sgt. Stone CKCF Corrections Background Investigations • • i Postal CERTIFIED MAIL RECEIPT (Dorriestic Mail Only;No Insurance Coverage Provided) e to KENT �an+el C • Will WASHINGTON ru Postage $ EMPLOYEE SERVICES 'i rn cemrea Fee Postmark Sue Viseth, Director ru Return Receipt Fee Here .ru (Endorsement Required) ° 220 Fourth Ave."S: ' o (EndorsemeDelivery tRequired) Kent,WA 98032-5895 0 0 Total Postage&Fees Phone:253-856-5270 -M j I O Naga(Plesse Print CI )(to be co;3�leted by mailer) Fax:253-856-6270 l0.r11�� IA�U-1------------ - Jobline: 253-856-5272 .o s-vo is No.:or Po sox o: a�"aa6 Ise Aw, - S. r- Cif state ZIP+d--- -------- -------- -------- --------- ! November 1, 2001 t-aderal W&M V\JA O'Co3 I baniel C. Will 28226 151h Ave. S. Federal Way, WA 98003 bear Mr. Will: It is my understanding that Sergeant Stone has contacted you and that you stated you no longer wish to be considered for employment with our r agency due to the fact that you have accepted employment elsewhere. This letter is to notify you that your name has been removed from our Entry Level Corrections Officer Eligibility List. Thank you for your participation in our examination process and your interest in our bepartment and good luck with your career. Sincerely, �Y�ta �inerr�� I I Natalie Winecka I Civil Service Secretary & Chief Examiner � t I P:\Employment\Civil Service\Forms\Miscellaneous\DanielWillRemLtr.doc RECEIVED NOV 0 2 2001 KEN T HUMAN RESOURCES WASMIMGTON CITY OFKENT . POLICE''' Ed Crawford". Chief of Police Phone:253-856-5896 Fax:253-856-6802 220 Fourth Ave.S. November 1, 2001 Kent,WA 98032-5895 Ms. Mary Bovela 826 NE 88`t' Seattle, WA 98115 Dear Ms. Bovela; This letter will serve as your termination of employment notice effective October 31, 2001. The reason for termination is failure to pass probation. Please contact Karen Ford in the Employee Services Department at (253) 856- • 5292 for your exit interview. Sincerely, Ed Crawford Chief of Police EC:jlt cc: Employee Services Civil Service Commission Dave Santos, Support Services Manager Y I sh Y „ "4y4Y✓ST'.,'fgy � -w�N,. w,{'a#E. J.�I_.. ... �. .. ....'. Winecka, Natalie om: Hamilton, Steve nt: Tuesday, November 13, 2001 4:01 PM o: Winecka, Natalie Subject: Civil Service Agenda Natalie, I would like to place an item on the agenda for the Civil Service meeting on November 28, 2001. Agenda Item: Temporarily extend the six (6) months provisional appointment (contained in Section 4.2) for up to three (3) months. Section 4. "PROVISIONAL APPOINTMENT" Section 4.2 No provisional appointment shall be continued longer than six (6) months ..... I will explain the situation: We currently have a Provisional Assistant Chief (Mike Scott) in the position of Administrative Officer. We also have a Provisional Battalion Chief in the position of Safety OfficerNolunteer Coordinator. th of these individuals are working on significant projects which is part of the reason for this � enda item. In addition, we have a second Battalion Chief who is a Provisional Assistant Chief (Tom IF, Chief Marzano is in a new assignment (as of July 1 st), and as you know, I am in an interim position, so our leadership team is in unfamiliar territory, and the above request, if granted, would supply some stability until the new Fire Chief is on board. I believe the need would only be for two (2) months, but don't want to under-shoot the estimate. With all of the change occurring, and unfamiliarity with positions, this would give us more stability. Thank you, Steve Hamilton • i Winecka, Natalie •From: Winecka, Natalie Sent: Tuesday, November 20, 2001 5:10 PM To: Hamilton, Steve Cc: Vinson, Brett Subject: Agenda Request Good evening Chief, Ijust left you a me55a0e regarding your agenda request. I have a couple of questions pertaining to Said request. The rule that you quoted (Rule 12, Section 4.2) 5tate5 that no person that i5 appointed provisionally Shall be again appointed in the Same year unless qualified by competitive examination or appointed in the regular manner. Therefore, I don't believe that the appointments can be extended. I understand why you need the extension, but I don't believe the rules allow for ouch an extension. My Suggestion would be to call our Law department (Brett Vinson at ext. 5779) to get their interpretation of the rule. I'll go ahead and add the item to the agenda and if you decide to remove the requeet, we can do 5o at the meeting on November 28. lease don't hesitate to give me a call if there's anything else that I can do. 5incerely, Natalie ext. 5282 • i Winecka, Natalie •From: Winecka, Natalie Sent: Tuesday, November 20, 2001 5:33 PM To: Hamilton, Steve Subject: RE: Agenda Request You got it! I'll see you there and if there's anything that you need in the mean time, just give me a call! Natalie --Original Message---- From: Hamilton,Steve Sent: Tuesday, November 20,2001 5:31 PM To: Winecka,Natalie Subject: RE:Agenda Request Natalie, Thank you for the voice mail and this e-mail. My intention of asking for this is to get a one-time exception to the Civil Service rule. I am not familiar enough to know if the Civil Service Commission ever"excepts" the rules, but it is worth a try. It would be very disruptive to change chiefs in the middle of a time such as this. If they are not amenable to the request, we will go with their decision. Thanks, Steve Hamilton ----Original Message-- From: Winecka, Natalie Sent: Tuesday, November 20,2001 5:10 PM To: Hamilton,Steve Cc: Vinson, Brett Subject: Agenda Request Good evening Chief, I just left you a message regarding your agenda request. I have a couple of questions pertaining to Said request. The rule that you quoted (Rule 12, Section 4.2) states that no person that is appointed provisionally Shall be again appointed in the came year unless qualified by competitive examination or appointed in the regular manner. Therefore, I don't believe that the appointments can be extended. I understand why you need the extension, but I don't believe the rules allow for such an extension. My suggestion would be to call our Law department (Brett Vinson at ext. 5779) to Oct their interpretation of the rule. I'll go ahead and add the item to the agenda and if you decide to remove the request, we can do so at the meeting on November 28. • Please don't hesitate to give me a call if there's anything else that I can do. Sincerely, t Natalie • ext. 5282 • • 2