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Home My WebLink AboutCity Council Committees - Civil Services Commission - 01/24/2001 REVISED CITY OF KENT - CIVIL SERVICE COMMISSION MEETING AGENDA The City of Kent Civil Service Commission is scheduled to meet Wednesday, January 24, 2001 at.5:15 p.m. in the West Chambers of Kent City Hall. The following information will be discussed: I. COMMISSION BUSINESS: II. HEARING: III. OLD BU51NE55: A. Accept Into Record 1. Approval of Minutes from the November 22, 2000 Civil Service Meeting. 2. Approval of Minutes from the December 13, 2000 Civil 5ervice;Meeting. B. Action Item for Discussion: 1. Request for review of packet from Entry Level Police Officer Candidate Juli Rappe. a. E-mail dated December 21, 2000 from Deputy Chief Miller to the Commission stating that after review of Ms. Rappe's test packet the decision to remove her from the Eligibility List still stands. b. Letter dated December 22, 2001 from Chief Examiner Guiguet to Ms. Rappe notifying her that her removal from the Entry Level Police Officers Eligibility List still stands. IV. NEW BUSINESS: A. Accept into Record 1. Memo dated January 18, 2001 from Chief Angelo informing the Commission that Assistant Fire Chief Dominic Marzano has completed his probationary period and is promoted effective January 27, 2001. 2. Memo dated January 23, 2001 from Chief Angelo informing the Commission that as a result of a disciplinary action, John Willits has been demoted to the rank of Fire Lieutenant effective January 23, 2001. r 1 CITY OF MIT LEGAL DEPARTMENT RECEMD Memorandum CIVIL CRn O K 200 ENM'SSION TO: Chuck Jim Miller, Deputy Police Chief Catherine Guiget, Civil Service Commission From: Brett C. Vinson, Assistant City Attorney03 R®: Age Requirements for Entry Level Police Officer Applicants DSO; January 18, 2001 I. Question Presented Pursuant to Civil Service Rule VI Section 2.1, how old must an applicant be to apply for an open position as an officer with the City of Kent Police Department? 11. Brief Answer Pursuant to Civil Service Rule VI Section 2.1, that requires that "no person will be admitted for the position of officer in the Police Department who is less than 21 years of age at the time of appointment", an applicant who is nineteen (19) years old can apply for an open position as an officer with the City of Kent Police Department. I11. Analysis On January 11, 2001, the question was presented to the Legal Department of how old an individual must be in order to apply for an open officer position with the City of Kent Police Department. Significant confusion existed because three different documents established potentially three different dates for when an individual was required to be twenty-one (21) years of age. The first document was the front page of the City's Application for Open Competitive Examination for Entry Level Police Officers. Within the mandatory minimum requirements section the applicant must answer whether he/she `will be 21 years old by the closing date of this current application process." This language has been determined and strictly enforced in the past to mean that an applicant must be 21 years of age when the time for applying has closed. Memorandum: Chuck Miller,Deputy Police Chief Catherine Guiget, Civil Service Commission January 19,2001 Page: 2 The second document was a copy of Rule VI from the City of Kent Civil Service Rules. Rule VI, Sectioh 2.1, entitled "Qualifications for Law Enforcement Officer" states, "No person will be admitted to examination for the position of officer in the Police Department who is less than 21 years of age at the time of appointment." (Emphasis added). The term "appointment' is not defined in the Civil Service Rules. Appointment could occur on three different dates. First, an individual could be appointed when his/her name is selected from the Entry Level Police Officer List (the "list') and offered employment as an officer conditioned on graduating from the academy. At this point, the individual is considered an employee of the City and receives a paycheck. The second date appointment could occur is when the individual graduates from the academy and is sworn in as an officer. Finally, appointment could occur when the individual has completed probation. The most reasonable and most logical definition of appointment points to the date when an individual is selected from the list and is offered conditional employment. The third document was a copy of a Civil Service Job Announcement for an Entry-Level Police Officer that described the position and the minimum qualifications. Under the section entitled "License and Other Requirements," an individual was required to be "Not less than 21 years of age at the time of hire." The words hire and appointment would likely be interpreted the same and thus support the conclusion that a person is hired or appointed when he/she is selected from the list and offered conditional employment. IV. CONCLUSION The controlling document is clearly Civil Service Rule VI which requires an individual to be twenty-one (21) at the time of appointment. Because the list of candidates may be extended to two (2) years, applicants who are nineteen (19) years of age when they turn in their applications must be allowed to apply. If you have any additional questions, please feel free to contact me at (253) 856-5779. Thank you. P:\Civil\OPWIONS Civil Service Age Requiremmu.&c Guiguet, Catherine From: Guiguet, Catherine t: Wednesday, January 24, 2001 2:07 PM Fire All Personnel;_Police All Personnel; Anh Hoang; Becky Fowler; Brent McFall; Brett Vinson; Callius Zaratkiewicz(E-mail); Catherine Guiguet; Cheryl Viseth; Dee Drake; Debra Leroy; Jan Banister; Jed Aldridge; Jim White; Joe Bartlemay; Karen Ford; Kathleen Senecaut; Marvin Bartlemay; Pat Fitzpatrick; Rob Sprague (E-mail); Roger Lubovich; Ron Banister (E- mail); Rose Jacob; Steve Ohlde; Sue Viseth; Tim Gimenez(E-mail) Subject: REVISED AGENDA FOR WEDNESDAY, JANUARY 24, 2001 Please click on the icon below for the revised agenda for todays meeting. . Agenda anuary1001R evsed.doc x• , mew SP84 ,D 1 REVISED CITY OF KENT - CIVIL SERVICE COMMISSION MEETING AGENDA The City of Kent Civil Service Commission is scheduled to meet Wednesday, January 24, 2001 at 5:15 p.m. in the West Chambers of Kent City Hall. The following information will be discussed: I. COMMISSION BUSINESS: II. HEARING: III. OLD BUSINESS: A. Accept Into Record 1. Approval of Minutes from the November 22, 2000 Civil Service Meeting. 2. Approval of Minutes from the December 13, 2000 Civil Service Meeting. B. Action Item for Discussion: 1. Request for review of packet from Entry Level Police Officer Candidate Juli 01 Rappe. a. E-mail dated December 21, 2000 from Deputy Chief Miller to the Commission stating that after review of Ms. Rappe's test packet the decision to remove her from the Eligibility List still stands. b. Letter dated December 22, 2001 from Chief Examiner Guiguet to Ms. Rappe notifying her that her removal from the Entry Level Police Officers Eligibility List still stands. IV. NEW BUSINESS: A. Accept into Record 1. Memo dated January 18, 2001 from Chief Angelo informing the Commission that Assistant Fire Chief Dominic Marzano has completed his probationary period and is promoted effective January 27, 2001. 2. Memo dated January 23, 2001 from Chief Angelo informing the Commission that as a result of a disciplinary action, John Willits has been demoted to the rank of Fire • Lieutenant effective January 23, 2001. Revised Civil Service Meeting • January 24, 2001 Page 2 3. Memo dated January 24, 2001 from Chief Angelo to the Commision notifying them that he has appointed Larry Webb to the assignment of Provisional Assistant Chief in charge of Fire Prevention effective January 24, 2001. B. Action Item for Discussion: 1. Memo dated January 24, 2001 from Assistant Fire Chief Marzano requesting permission to being the selection for Assistant Fire Chief. PAEmployment\Civil Service\AgendasdMinutesCSMeetings\AgendaJanuary200lRevised.doc • MEMORANDUM January 18, 2001 TO: Catherine Guiget, Chief Examiner City of Kent Civil Service Commission FROM: Norman G. Angelo, Fire Chief�Cc- SUBJECT: Probationary Period I wish to inform you that Assistant Chief Dominic Marzano completed his one-year probationary period as an Assistant Chief. Chief Marzano is hereby promoted to the rank of permanent Assistant Chief with the Kent Fire & Life Safety Department, effective January 27, 2001. Thank you. • 'Co • J:tADMINtDOC\CIVILSVS%Promotion LettersWaaano to Permanent AC.doc i J MEMORANDUM yU qN /g JANUARY 23, 2001 M RFC '?#01 • ��• OUR k�4�rCFS, TO: CIVIL SERVICE COMMISSION FROM: NORMAN G. ANGELO, FIRE CHIEF;!5Ma— SUBJECT: DEMOTION ---------------------------------------------------------------------------------------------------------------------- This memo is to inform the Commission that as a result of a disciplinary action John Willits has been demoted to the rank of Fire Lieutenant effective January 23, 2001. • • MEMORANDUM JANUARY 24, 2001 TO: CATHERINE GUIGUET, CIVIL SERVICE SECRETARY/CHIEF EXAMINER FROM: NORM ANGELO, FIRE CHIEF SUBJECT: NOTIFICATION OF PROVISIONAL ASSISTANT CHIEF APPOINTMENT ---------------------------------------------------------------------------------------------------------------------- This is to notify you that as per Civil Service Rule XII, Section 4, 1 have appointed Larry Webb to the assignment of Provisional Assistant Chief in charge of Fire Prevention. This provisional appointment will not exceed six (6) months. Larry will begin his new assignment as Assistant Chief effective January 24, 2001. Cc: Personnel File Local 1747 • • MEMORANDUM JANUARY 24, 2000 • TO: CIVIL SERVICE COMMISSION FROM: DOMINIC MARZANO, ASSISTANT FIRE CHIEF\{ — SUBJECT: AUTHORIZATION FOR AN ASSISTANT CHIEF EXAM The Chief had to attend a funeral and has asked me to request authorization for an Assistant Chiefs exam. The most recent Assistant Chief list has expired and this test would be used to fill a vacant authorized position. This test would be open to both internal and external candidates. It is the belief of Fire Administration that there is a small likelihood that a sufficient number of internal candidates would apply. The most recent test found only one member that applied. As a matter of fairness it is recommended that the Civil Service Examiner send out a letter to determine if there are qualified internal candidates who are interested in applying for this promotional position. If it is determined that there is an insufficient internal applicant pool the search and testing process would proceed to allow for internal and external candidates to compete in the process. The testing process would • consist of the use of a search firm to help determine the qualification of candidates and to narrow the applicant pool for up to 9 candidates who would proceed to the assessment center. It is our intent to use Waldron& Associates as the executive search firm and to pay Dennis Joiner to work with Civil Service to develop and administer the assessment center. After the testing is completed and the list is certified by the Civil Service Examiner it is the intent of the Chief to use the psychological and management profile instruments as used in previous promotional testing. The Fire Department would like to authorize this test as soon as possible in order to begin the search and testing process. This is a vital position and the department would like to work to fill it quickly. Guiguet, Catherine From: Miller, Chuck Sant: Thursday, December 21, 2000 3:42 PM Guiguet, Catherine Crawford, Ed; Ohlde, Steve Subject: Review of Rappe File Catherine, have finished reviewing Ms Rappe's file and our decision to remove her from the list stands. Chuck • 1 CITY OF J0�-U!2�� SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY ■ Complete items 1,2,and 3.Also complete A. eceived b (Please Print Clearly) B. ate of Delivery ` item 4 if Restricted Delivery is desired. 7` e ■ Print your name and address on the reverse C. nature so that we can return the card to you. ■ Attach this card to the back of the mailpiece, ❑Agent or on the front if space permits. �1 ❑Addressee , fNVICTA D. Is livery address different from item 1? El Yes 1. Article Addressed to: If YES,enter delivery address below: ❑ No �- 4/� v 5 �3� �`` 3. SeryCeType , Certified Mail ❑ Express Mail - ❑ Registered ❑ Return Receipt for Merchandise ❑ Insured Mail ❑ C.O.D. 4. Restricted Delivery?(Extra Fee) ❑ Yes 2. Article Number(Copy from service label) CIVIL SERVICE COMMISSION PS Form 3811,July 1999 Domestic Return Receipt 102595-99-M-1789 December 22, 2000 Ms. Juli Rappe E 4705 8rh Avenue Spokane WA 99212 Dear Ms Rappe: This letter is to.notify you that at the Decembre 13, 2000 Civil Service Meeting the Civil Service Commission �. •sted the Police Department to review your packet to readdress the issues for your removal from the Entry I Police Officer Eligibility List. The Police Department has reviewed the issues and have stated that their initial decision still stands Thank you for your participation in our examination process and your interest in our Department and good luck with your career. .Sincerely, CAL • � I't Catherine M. Guiguet 10 m r Secretary & Chief Examiner co r m E 2-a ram- 19 y v rL a o 8� U r ^1 m V m � iq V dL, > g s (V . ySj fn ram+ U o Z °� EL _ Er u p 1 7 MZO� 1@51J 6 9661 IPd'C'008E�O�sd 220 4th AVE.SO., /KENT.WASHINGTON 98032-5895/TELEPHONE (253)856-5200 Guiguet, Catherine From: Guiguet, Catherine ,S nt: Wednesday, January 24, 2001 3:28 PM _Fire All Personnel;_Police All Personnel; Anh Hoang; Becky Fowler; Brent McFall; Brett Vinson; Callius Zaratkiewicz(E-mail); Catherine Guiguet; Cheryl Viseth; Dea Drake; Debra Leroy; Jan Banister; Jed Aldridge; Jim White; Joe Bartlemay; Karen Ford; Kathleen Senecaut; Marvin Bartlemay; Pat Fitzpatrick; Rob Sprague (E-mail); Roger Lubovich; Ron Banister(E- mail); Rose Jacob; Steve Chide; Sue Viseth; Tim Gimenez(E-mail) Subject: Corrected Revised January 24th Civil Service Agenda The last itemon page two was corrected. Please click on the icon below for the corrected Agenda. t—i AgendaJanuar/2001R evised.dw Thankyou x e&d s w.eA(4£zmre e. £+fowls.SP94 �i