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HomeMy WebLinkAboutCity Council Committees - Operations - 03/16/2004Operations Committee Minutes March 16, 2004 Committee Members Present: Chair Tim Clark, Bruce White Committee Member Julie Peterson was absent, however, previously concurred on the agenda items. The meeting was called to order by Tim Clark, Chair at 4:02 p.m. APPROVAL OF MINUTES OF MARCH 2, 2004 Bruce White moved to approve the minutes of the March 2, 2004, Operations Committee meeting. The motion was seconded by Tim Clark and passed 3-0. APPROVAL OF VOUCHERS DATED MARCH 15, 2004 Finance Director Bob Nachlinger presented the vouchers for March 15, 2004, for approval. Bruce White moved to approve the vouchers dated March 15, 2004. Tom Clark seconded the motion, which passed 3-0. LODGING TAX ADVISORY BOARD MEMBER REAPPOINTMENT Economic Development Manager Nathan Torgelson advised that the City of Kent’s Lodging Tax Advisory Board recommended that Vickie Molzer, General Manager of the Hawthorne Suites in Kent at 6329 South 212th Street (across from the Boeing Space Center) be reappointed to an additional 3- year term on the Board. Ms. Molzer has been at the Hawthorne Suites for 5 years and general manager for 3 ½ of those 5 years. Bruce White moved to recommend/not recommend approval of Vickie Molzer for an additional 3-year term on the City of Kent Lodging Tax Advisory Board. . The motion was seconded by Tim Clark and passed 3-0. RECOGNITION OF VIETNAMESE HERITAGE FLAG Assistant Chief Administrative Officer Dena Laurent advised that the City of Kent has been requested to adopt a resolution recognizing the flag of the former Republic of Vietnam as a heritage flag of the Vietnamese-American community. Ms. Laurent introduced the requesting party to attend the Operations Committee, as well as having attached several news articles which report some viewpoints from the Vietnamese-American community. Bao Bui addressed the Committee on behalf of the Vietnamese-American community. A copy of Mr. Bui’s comments were provided to the Committee. Mr. Bui stated that the Committee Honoring the Vietnamese Nationalist Flag of Washington would like to the yellow flag with three (3) red strips in an appropriate location in Kent. Tom Clark inquired as what Mr. Bui considered an appropriate location and when would the flag by flown in Kent. Mr. Bui responded the yellow with 3 red strips flag would Operations Committee, 3/16/2004 2 be flown at various multi-cultural events, New Years and the 4th of July. Bruce White inquired whether the City of Kent has ever flown either of the Vietnamese flags in Kent. Mr. Bui stated that the U.S. Post Office has current flag and the Vietnamese-American community embraces current flag as freedom. Mr. Bui stated that Washington state has 78,000 Vietnamese immigrants. Dena Laurent advised that what is to be considered as an appropriate location would likely be determined by the Mayor’s Office such as during Sister-City events, international festivals held in Kent, during Kent School District multi-national celebrations. Bruce White asked whether passage of a resolution would obligate the Kent School District to fly this flag. Bruce White requested that the Operations Committee hold this item for further review and discussion at the April 6, 2004, Operations Committee meeting. Tim Clark agreed and this item was tabled to April 6, 2004. INDUSTRIAL AIR SYSTEMS CONTRACT – PROCUREMENT WAIVER Facilities Superintendent Charlie Lindsey advised that the Fire Department has done extensive research concerning exhaust ventilation systems and after a detailed evaluation of exhaust extraction systems, Plymovent vehicle exhaust ventilation systems incorporates the necessary features that the City requires for installation at the Fire Stations 73 and 75. Currently, the Plymovent system is in use at Fire Stations 71 and 74. These systems were installed in 1999 and have performed flawlessly. The Plymovent system is the only system that has an airtight seal around the engine exhaust pipe, thus minimizing the amount of diesel exhaust fumes in the Fire Station Bays. Furthermore, the Plymovent system’s airtight seal, allows for engine pump tests to be performed within the bys of the stations. Additionally, by installing the Plymovent System the City would be able to standardize the systems thereby greatly assisting in the maintenance of the systems. The Plymovent Systems are installed by Industrial Air Systems, Inc. Industrial Air Systems Inc. is the sole authorized representative to sell and install Plymovent Exhaust Systems for the West Coast. Therefore, because the Plymovent Exhaust Systems are limited to a single source and are the only exhaust systems that incorporate the features most desired by the City, Facilities Management is requesting a waiver of the City’s procurement policy and authorization to enter into a contract with Industrial Air Systems Inc. for the purchase and installation of the Plymovent Vehicle Exhaust System for the City’s Fire Stations, as well as provide for employee safety. Mr. Lindsey advised that the current system does not remove 100% of the exhaust fumes. Bruce White moved to recommend that the Kent City Council authorize the Mayor to enter into a contract with Industrial Air Systems Inc. for the purchase and installation of the Plymovent Vehicle Exhaust System for the City’s Fire Stations Nos. 73 and 75. The motion was seconded by Tim Clark and passed 3-0. The meeting was adjourned at 4:18 p.m. Renee Cameron Operations Committee Secretary