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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 02/02/2004 (3)PUBLIC WORKS COMMITTEE MINUTES February 2, 2004 COMMITTEE MEMBERS PRESENT: Chair Bruce White , Ron Harmon, Debbie Raplee The meeting was called to order by Committee Chair Bruce White at 5:02 P.M. Approval of Minutes of December 1, 2003 Committee Member Ron Harmon moved to approve the minutes of December 1, 2003. The motion was seconded by Committee member Debbie Raplee and passed 3-0. King County Waste Reduction & Recycling Program Grant Public Works Director Don Wickstrom said this is a program that has been going on for the past 11 years, paid for by county solid waste. This is a 2 year agreement the first of these years is for the amount of $84,000. Don introduced Robyn Bartelt, Conservation Specialist with the City of Kent. Robyn passed out brochures and information on the events. The grants fund recycling events as well as helping businesses set up recycling programs. The events are advertised in several ways, City staff members go to both business and multi-family locations to explain the events. There is information in several different languages available and notices are mailed to all City residents 3 weeks prior to the events. Rain pails and compost bins will be available for purchase at the events. Ron Harmon moved to recommend the Council authorize the Mayor to sign the Waste Reduction and Recycling Program Grant in the amount of $84,241, direct staff to accept the grant and establish a budget for the funds to be spent within said project. The motion was seconded by Debbie Raplee and passed 3-0. Local Hazardous Waste Management Program Amendment #1 Robyn Bartelt, Conservation Specialist said this was the 2nd year of this 2 year contract to collect the hazardous side of the recycling items such as freon, scrap metal, propane tanks, oil, anti-freeze etc. The grant money is used to pay vendors to come in and dispose of materials collected. Part of the money also funds the King County Hazardous Waste Mobile, the Kent site is one of the most heavily used sites in King County so there are four or five events scheduled this year. Debbie Raplee moved to recommend the Council authorize the Mayor to sign the Local Hazardous Waste Management Program Amendment #1 in the amount of $39,075.35, direct staff to accept the grant and establish a budget for funds to be spent within said project. The motion was seconded by Ron Harmon and passed 3- 0. S. 212th St Pavement Rehab Project Fund Authorization Agreement Public Works Director Don Wickstrom said the project is to overlay South 212th from West Valley Hwy to the Green River. Washington State Department of Transportation Highways and Local Programs has authorized $388,828 in construction funds for the restoration and rehabilitation funding for the S 212th St. Pavement Rehab. Project. The funds are now available, Public Works needs authorization from the Mayor to accept the 2 funds and establish a budget for the funds to be spent within the road improvement project. Ron Harmon moved to recommend authorizing the Mayor to accept the funding agreement, authorizing staff to accept the funds establishing a budget for the funds to be spent within said road improvement project. The motion was seconded by Debbie Raplee and passed 3-0. Upper Meridian Valley Creek Improvements Project Utility Relocation Agreement Public Works Director Don Wickstrom said that when Meridian Valley area was annexed there were several areas that would be inundated with water during a heavy rain, the project is for the City to rebuild a culvert crossing on the Upper Meridian Valley Creek eliminating this problem. According to the franchise agreement the utilities must be relocated underground. The culvert will make the crossing “fish friendly”. Ron Harmon asked if a letter had been received from the Friends of Soos Creek organization about viewing location on top of culvert. Don Wickstrom stated that they were referring to a different location at 256th and 148th and Public Works would be working with Joe Niles on that situation. Debbie Raplee moved to recommend authorizing the Mayor to sign the Utility Relocation Agreement with Soos Creek Water and Sewer District upon concurrence of the language therein by the City Attorney and the Public Works Director. When the agreement is signed, authorizing the staff to accept the funds and establishing a budget for the funds to be spent within the project. The motion was seconded by Ron Harmon and passed 3-0. Pacific Highway S HOV Lanes Project Fund Authorization Agreement Public Works Director Don Wickstrom said the funds for this project have been received in three stages. This agreement is for the right-of-way portion of the project. Ron Harmon asked if the City will be sure to coordinate with business owners to notify them of when their business would be effected. Mark Howlett, Project Engineer said that this project has been done in phases. Steps have been and will continue to be taken to keep the public informed. Every six months approximately 2000 people get a project update mailed to them, two project engineers went and met with interested property owners, there will be signs with City phone numbers posted, City of Kent web site will have updated information, while the project is in progress the information will be updated on Kent Radio 1650 and during the project City Inspectors will meet with business/property owners to go over any concerns. Debbie Raplee moved to authorize the Mayor to accept the funding agreements, authorize staff to accept the funds and establish a budget for funds to be spent within said road improvement project. The motion was seconded by Ron Harmon and passed 3-0. LID 353 S 228th Street Extension – Ordinance for Assessment Roll Public Works Director Don Wickstrom said this ordinance establishes the Public Works Committee members as the Board of Equalization for the LID hearing and sets the date for the hearing to be on March 23rd at 4PM. There are approximately 2600 properties in the LID. The board would make recommendation on their findings. Don Wickstrom said 3 that during this project staff have been keeping owners up to date and trying to keep the assessments at the same level as the preliminary assessment. The property owners will receive their assessment in the US Mail at least 2 weeks before the hearing If they wish to protest the assessment they can do so at the hearing. They will need to have their protest in writing. Tom Brubaker, City of Kent Attorney said that some assessments will be returned and it will be a challenge to locate the owners. The statute to authorize Local Improvement Districts is drafted to protect the City, in that we are to send notice to the recorded property owner listed in the King County Assessors Roll. Bob O’Brien, 1131 Seattle Street was in the audience and wanted to voice his concerns about the way the project will change the way of living at The Lakes and Riverview. He asked if there had ever been an instance where the property value diminished due to the LID? Don Wickstrom said that the properties in the Lakes and Riverview would not have been developed without the LID. Tom Brubaker said that theoretically it is possible to have property value to be less although he didn’t think that would happen. An important market factor is the fact that if the developers had not agreed to the LID the projects would not have been built. Ron Harmon moved the City Council pass an ordinance to set March 23rd 2004 for the public hearing on the assessment roll of LID 353 and establish a board of equalization to conduct the hearing. The motion was seconded by Debbie Raplee and passed 3-0. Amend City Code Section 7.02.160 – Adopt Ordinance Public Works Director Don Wickstrom said the fire department can require sprinklers when grade is greater then 15%, the proposed ordinance waives the additional system development charge for single family residential homes in those instances. Debbie Raplee moved to recommend Council adopt the proposed ordinance that amends Chapter 7.02.160 of the Kent City Code to clarify the installation and connection charges inside the City limits. The motion was seconded by Ron Harmon and passed 3-0. The meeting adjourned at 5:40 P.M. Janet Perschek Administrative Assistant